Accountant & Deputy Departmental Finance Officer at Department for International Development (DFID) in Nairobi – Kenya Jobs and Vacancies
ACCOUNTANT AND DEPUTY DEPARTMENTAL FINANCE OFFICER
Grade: B2
Division: DFID Kenya & Somalia (Africa Division
Closing: 12pm, 19th April 2011
Background
The primary aim of the British Government’s Department for International Development (DFID) is reducing poverty, and achievement of the other Millennium Development Goals. DFID Kenya and Somalia is responsible for the delivery of DFID’s development and humanitarian assistance and policy work in Kenya and Somalia. DFID Kenya & Somalia is part of the British High Commission in Nairobi, which has 200 staff from 8 government departments. We work closely with colleagues from the Foreign and Commonwealth Office and other government departments on both policy and management. DFID K&S is unusual in managing two major country programmes from one office. We also host a small number of staff working regionally. DFID K&S currently has 49 staff, of whom about three-quarters are appointed locally (majority Kenyan, a few British) and about a quarter are UK diplomats. Terms and conditions are competitive, and there are good opportunities for learning and development. The working environment is modern and pleasant. The appointment will be under local terms and conditions and is subject to security clearance.
The ideal start date is 6th June 2011
Description
We are looking for an Accountant who will be responsible for managing the DFID Kenya and Somalia Accounts team. This is a challenging role, which requires the job holder to manage the Imprest Account as delegated to by the Head of Office and also is expected to take on the Deputy Departmental Finance officer role.
The Jobholder will report to the Corporate Services Manager (DFID) in the new Joint British High commission Corporate Services team, and will manage a Deputy Accountant. She/he will work closely with Departmental Finance Officer and the Finance and Corporate reporting team in the Head Office.
Duties
Accounts Payable
• Approval and Supervision of the daily payrun processes.
• Investigate & resolve transaction problems.
• Approval of staff sensitive payments on ARIES (DFID’s reporting system).
• Oversee the invoice registration process.
• Oversee and ensure that local suppliers are paid on-time.
Cash and bank management
• Manage the advance accounts and ensure all advances are accounted for.
• Creditors & Debtors control accounts management.
Period End Activities
• Compilation of monthly Imprest report for Head of office approval
• Participate in the Year End closure procedures.
Processing/Payment of Local Staff Salaries
• Monthly, process the Local staff salaries as approved by Human resources manager.
• Ensure statutory payments (NSSF, PAYE) are made on time
Deputy Departmental Finance Officer role
The jobholder must have appropriate accounting qualification- a degree in accounting, CPA II or ACCA Level II certification. Excellent written and spoken English and IT skills, including knowledge of Windows Word and Excel applications and an ability to learn DFID systems, are a pre-requisite.
Candidates will also be expected to demonstrate the following competencies:
If you are interested in applying for this position please email a completed application form to dfidjobs@kimberly-ryan.net
The closing date for applications is 12pm, 19th April 2011. Under no circumstances will applications be accepted after this date. Your application will not be acknowledged. Only shortlisted candidates will be contacted. Selection will include interview.
DFID is an Equal Opportunities employer. Applications are welcomed from all parts of the community, and we actively encourage interest from women, ethnic minority groups and those with disabilities. Selection is on merit.
ACCOUNTANT AND DEPUTY DEPARTMENTAL FINANCE OFFICER
Grade: B2
Division: DFID Kenya & Somalia (Africa Division
Closing: 12pm, 19th April 2011
Background
The primary aim of the British Government’s Department for International Development (DFID) is reducing poverty, and achievement of the other Millennium Development Goals. DFID Kenya and Somalia is responsible for the delivery of DFID’s development and humanitarian assistance and policy work in Kenya and Somalia. DFID Kenya & Somalia is part of the British High Commission in Nairobi, which has 200 staff from 8 government departments. We work closely with colleagues from the Foreign and Commonwealth Office and other government departments on both policy and management. DFID K&S is unusual in managing two major country programmes from one office. We also host a small number of staff working regionally. DFID K&S currently has 49 staff, of whom about three-quarters are appointed locally (majority Kenyan, a few British) and about a quarter are UK diplomats. Terms and conditions are competitive, and there are good opportunities for learning and development. The working environment is modern and pleasant. The appointment will be under local terms and conditions and is subject to security clearance.
The ideal start date is 6th June 2011
Description
We are looking for an Accountant who will be responsible for managing the DFID Kenya and Somalia Accounts team. This is a challenging role, which requires the job holder to manage the Imprest Account as delegated to by the Head of Office and also is expected to take on the Deputy Departmental Finance officer role.
The Jobholder will report to the Corporate Services Manager (DFID) in the new Joint British High commission Corporate Services team, and will manage a Deputy Accountant. She/he will work closely with Departmental Finance Officer and the Finance and Corporate reporting team in the Head Office.
Duties
Accounts Payable
• Approval and Supervision of the daily payrun processes.
• Investigate & resolve transaction problems.
• Approval of staff sensitive payments on ARIES (DFID’s reporting system).
• Oversee the invoice registration process.
• Oversee and ensure that local suppliers are paid on-time.
Cash and bank management
- Oversee the management of the office petty cash.
- To ensure safety of the petty cash safe.
- To review and approve all bank reconciliations weekly.
- Maintain and manage the corporate relationship with Local Bankers.
- Manage the Imprest funding and ensure sufficient funds are available to cover all local expenditure.
• Manage the advance accounts and ensure all advances are accounted for.
• Creditors & Debtors control accounts management.
Period End Activities
• Compilation of monthly Imprest report for Head of office approval
• Participate in the Year End closure procedures.
Processing/Payment of Local Staff Salaries
• Monthly, process the Local staff salaries as approved by Human resources manager.
• Ensure statutory payments (NSSF, PAYE) are made on time
Deputy Departmental Finance Officer role
- Assisting the DFO in ensuring accurate and timely corporate financial returns.
- Ensuring the availability of accurate financial forecasts from admin budget monitors.
- Monitoring expenditure on the administration budget, advising on reallocations, and assisting with the preparation of future budget bids.
- Assist in managing the DFID assets and asset returns, working closely with asset monitors.
The jobholder must have appropriate accounting qualification- a degree in accounting, CPA II or ACCA Level II certification. Excellent written and spoken English and IT skills, including knowledge of Windows Word and Excel applications and an ability to learn DFID systems, are a pre-requisite.
Candidates will also be expected to demonstrate the following competencies:
- Planning and Delivery of Work – Plans and organises work to meet individual, team and departmental objectives whilst achieving quality and value for money.
- Communicating with Others – able to vary the way they communicate ideas and information ensuring their message is understood.
- Ability to Work with Others – Excellent influencing, networking and building sound personal relationships. Values the opinion of others.
- Analysis and Use of Information – Able to assess and interpret information in order to identify opportunities and potential risk areas.
If you are interested in applying for this position please email a completed application form to dfidjobs@kimberly-ryan.net
The closing date for applications is 12pm, 19th April 2011. Under no circumstances will applications be accepted after this date. Your application will not be acknowledged. Only shortlisted candidates will be contacted. Selection will include interview.
DFID is an Equal Opportunities employer. Applications are welcomed from all parts of the community, and we actively encourage interest from women, ethnic minority groups and those with disabilities. Selection is on merit.