Personal Assistant job in kenya

Due to fast and sustained growth, our client, a manufacturing company, requires a suitable candidate to fill in the following position urgently.

Personal Assistant

• Attending to all administrative functions in the CEO’s office
• Preparing and planning for the CEO’s work schedules
• Organizing and preparing schedules for Board Meetings and liaising with all board members
• Preparing and typing documents for Board presentations
• Providing technical and general administration duties for various projects
• Providing secretarial services during management meetings

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Special Assistant to the CEO Job at Agricultural NGO

Industry: Non-profit / International Development / Agriculture

Function: Administration

Employer: One Acre Fund

Job Title: Executive Assistant

Job Location: Western Kenya (English is required, French is also desirable)

Commitment: Two-year minimum

Organization Description

One Acre Fund is a start-up NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential.

One Acre invests in farmers to generate a

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Executive Assistant for CEO Job vacancy in Kenya

Our Client specializes in Brand Strategy, Brand Innovation, Brand Identity and Brand Alignment.

They are currently looking for a presentable, confident and aggressive person to fill the role of an Executive Assistant to the CEO.

Overall purpose of job

To provide an efficient and responsive administrative, organizational and logistical service to the Chief Executive Officer and his office.

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Personal Assistant Job in Kenya - Architectural Firm (KShs 30 - 40K)

Our client is an architectural firm with a diverse client. We are recruiting for a personal assistant to the MD for a contract period of four months.

This contractual position attracts a salary range of K'sh 30,000 to K'sh 40,000.

The job holder is responsible for the coordination of activities in the MD’s Office relating to administrative, public relations, secretarial and support services in an effective and confidential manner.

Other specific responsibilities include:

• Maintaining and managing efficient and effective communications channels between the office of the Managing Director; other departments and external customers;
• Provide support in the organization and management of internal/external events by providing support and related communication.
• Draft,routine correspondence and reports; proofread a wide variety of general reports, letters, memos, specifications, and statistical charts, independently compose correspondence on routine administrative matters.
• Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines and forwards priority matters to the Managing Director or appropriate officers accordingly. In addition, oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses.
• Maintain the Managing Director’s calendar and schedule of appointments. Liaise with the admin office on the preparation of both local and international travel logistics for the Managing Director.
• In concert with the IT Unit, responsible for the day-to-day updating, editing and proofreading and posting material

Minimum Qualifications

• Diploma or equivalent qualification from a recognized institution of higher learning;
• Computer skills backed by high level proficiency in Microsoft office, computer keyboard operations, transcription and typing skills.
• Proficiency & fluency in English
• Minimum four (5) years relevant experience preferably gained in providing support to top executive and senior management.

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title on the email subject. Via email to: jobs@staff-kenya.com

Please indicate current or last salary.

The Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development house,
Moi Avenue, Nairobi.

N.B we do not charge any fees for interviewing or having your CV in our database.

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PA / Administrator Job vacancy in Kisumu

Administrator / PA needed urgently.

Location: Kisumu.

Qualification: BBA with bias in administration.

Salary: Negotiable

Send cv to: vacancy@ojtos-group.com

 

 

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PA / Office Administrator Job vacancy in Kenya (KShs 60K)

Position Required: PA / Office Administrator

Location: Nairobi

Key Responsibilities: General PA role to include experience of Accounts, Human Resources and Logistics

Key Qualifications: Above said experience plus a certificate of proficiency from the college of Insurance (to include the module on Health Insurance)

Personal Attributes: Excellent communications skills, written and verbal, strong computer skills – mainly MS Office, team leader, detailed, highly organized

Salary & Benefits: KSh60, 000 Neg

Deadline: 9th September 2011

Applications: harriet@summitrecruitment-kenya.com

Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to:

harriet@summitrecruitment-kenya.com
Summit recruitment & Training,
Rhino House, Karen Road, Karen

Only short listed candidates will be contacted.

Please indicate in your email which position you are interested in

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Personal / Administrative Assistant Job in Thika (30-40K)

Personal Assistant / Administrative

Department: Admin

Reports to: Managing Director

Consults with

All levels of management

Accounts department

Technical department

Qualifications

• Diploma in Business Administration and Or Secretarial Training.;
• Strong sense of customer service
• Good organizational skills
• Proficient use of excel, word & powerpoint, Acrobat Reader.
• Flexibility in working hours

Age: mid 30's onwards

Residing in Thika or willing to relocate.

MUST be excellent on Microsoft Office; Excel, Word, PowerPoint, Acrobat Reader

Salary Scale: KShs. 30-40 K gross monthly (Basic)

A salary for the above position will be determined depending on experience and qualification.

Applications:

Please send up to date CV, accompanied by at least 3 referee telephone numbers/email addresses to:

Corporate Staffing Services

Suite 3, 13th Floor, Development House, Moi Avenue.

Email: jobs@staff-kenya.com.

N.B We do not charge any fee for you’re your CV in our database.

Only shortlisted candidates will be contacted.

Please indicate on email which position you are interested in.

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Personal Assistant / Loan Processing Officer Job Vacancy

The jobs entails the following;

Loan processing

Handling customers

Visiting clients

Answering Calls

Bankings

Personal errands

The monthly pay is Kshs.5000 plus commission paid per every successful loan.

The person preferred is one who stays near Hurlinghum, one who does not commute twice to get to work. e.g. Ngong road, Agrwings Kodhek, Mbagathi road, valley road e.t.c.

The position is available immediately.

Apply to

The Director
info@freyrinternational.com

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Executive Assistant and Communications Officer Jobs in Nairobi Kenya - Uraia Trust

Our client, Uraia Trust, was first established as a programme (the Kenya’s National Civic Education Programme, popularly known as Uraia) through a partnership of a group of development partners and Civil Society Organisations (CSOs) in Kenya.

The programme aimed at consolidating a mature political culture in which citizens are more aware of, and fully exercise their rights and responsibilities, as well as participate effectively in broadening democracy.

Initially, the key focus of Uraia was more on facilitating the engagement of a number of civil society actors to push for reform across a range of key issues such as the constitutional review, boundaries review and electoral reform among others.

This has since changed to focus on civic engagement to accompany civic education to enable a more holistic and integrated approach in achieving Uraia’s goals and objectives.

In this regard, Uraia transitioned from its current state to a new entity, Uraia Trust in line with its Strategic Plan (2011-2015). It is in light of this that Uraia seeks to recruit high calibre, results oriented and self driven professionals with integrity to take up the following position:

Ref. No. EACO/11

Job title: Executive Assistant and Communications Officer

Supervisor/Manager title: Executive Director

Department: Programmes /Executive Director’s Office

Location: Nairobi

Job summary

The jobholder is responsible for ensuring creative and appropriate communication services for the effective and efficient execution of civic education and engagement activities.

A key part of this role is developing and effectively executing a multi-media strategy to underpin Uraia’s programme activities.

S/he will also serve as the Executive Assistant to the Executive Director and offer administrative support to the senior managers.

Key responsibilities

• Develop and implement the multi-media strategy and ensure its effective implementation based on current events and upcoming opportunities, in line with Uraia’s programme objectives.
• Lead the day-to-day management of the Uraia media programme, including providing regular work plans, progress reports, and ensuring regular communications with all programme partners.
• Advice on content development of key messages and topics to be discussed through mainstream and specialised media outlets, oversee production and placement of specially recorded Info commercials and obtain approval as is necessary.
• Advice on branding and visibility in relation to media opportunities (use of logo, key messages, ownership of the programme etc.).
• Ensure that media press cuttings and appearances are recorded and kept on file; obtain recordings of specific programmes from radio and TV stations for distribution and use in programme activities around the country, with a view to establishing the Trust Multi-media Resource Centre.

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Personal Assistant to the Vice Chancellor (Executive Secretary) job in Nairobi Kenya

Employment type: Full time

Job Description

The post holder will be expected to provide a confidential and professional PA support service to the Vice-Chancellor. In addition, ad hoc secretarial support to the Deputy Vice-Chancellor and other Senior Executive Officers may be required.

The holder will report to and work directly with the Vice-Chancellor, and the University Council in provision of high level professional and administrative support for the Vice-Chancellor's internal and external activities.

This is a senior post offering excellent development opportunities within a diverse and complex environment.

This officer should therefore have previous experience of working in a senior secretarial/PA role, including dealing with a wide range of people.

Duties and Responsibilities

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PERSONAL ASSISTANT- Administration jobs / Personal assistant jobs in Kenya

Employment type: Full time
Contract type: Contract

A leading Real estate development organization is in need of a competent personal assistant to the chief executive officer. The organization has further interest in Energy, Transport, Health and Telecommunications.

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PERSONAL ASSISTANT job vacancy Nairobi

Employment type: Full time
Contract type: Contract

A leading Real estate development organization is in need of a competent personal assistant to the chief executive officer. The organization has further interest in Energy, Transport, Health and Telecommunications.
The candidate is required to provide skills both administratively and as a personal aid to the chief executive officer. The candidate should be willingly to work under pressure, meet administrative deadlines, Travel extensively with the CEO, in out of the country at very short notices, organized and focused and should at times offer evaluator y advice to the CEO on pertinent issues.
Interested candidates should be Diploma or Degree holders in relevant fields.

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NRC Somalia / Kenya Finance Officer, Fleet in Charge and Executive Assistant Job Vacancies

The Norwegian Refugee Council (NRC) Somalia / Kenya is a two country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central).

NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.

In a short time NRC established Education, Shelter / Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya.

NRC has a coordination office in Nairobi, Kenya that was established in 2006.

Position Vacant: Finance Officer - Operations

Reporting to: Finance Coordinator

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Personal Assistant / Executive Secretary (2) Job in Dar es Salaam Tanzania

Personal Assistant / Executive Secretary (2)

Industry: Home Decor

Location: Dar- es salaam, Tanzania

Our client, a leading retailer of home décor including bed sheets, air conditioners, dinner sets, curtains, duvets, carpets etc is looking for an Executive Personal Assistant to be based in Dar-es-salaam - Tanzania. Applicants must be willing to relocate to Dar es salaam, Tanzania.

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Executive Secretary Scott Theological College University job in kenya

Scott Christian University

(Scott Theological College)

Job Vacancy Advertisements

Applications are invited from suitably qualified candidates for the following post

Personal Assistant to the Vice Chancellor (Executive Secretary)

Job Description

The post holder will be expected to provide a confidential and professional PA support service to the Vice-Chancellor. In addition, ad hoc secretarial support to the Deputy Vice-Chancellor and other Senior Executive Officers may be required.

The holder will report to and work directly with the Vice-Chancellor, and the University Council in provision of high level professional and administrative support for the Vice-Chancellor's internal and external activities.

This is a senior post offering excellent development opportunities within a diverse and complex environment.

This officer should therefore have previous experience of working in a senior secretarial/PA role, including dealing with a wide range of people.

Duties and Responsibilities

• To maintain daily schedules and co-ordination of the Vice-Chancellor’s commitments
• To arrange and coordinate appointments and meetings for the Vice-Chancellor
• Preparation of all correspondence and other documentation as may be requested by the Vice-Chancellor from time to time
• Advising the Vice-Chancellors of impending internal and external work

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Personal Assistant to the Directors Job Vacancy

The Personal Assistant will work closely with the executive directors to enable them become more effective and efficient in their role, by providing key administrative and logistical support.

Duties and responsibilities:

• Develop an understanding of work of Directors in order to arrange meetings, manage Directors diary, prepare documentation, deal with incoming mail, screen telephones calls, take minutes draft reports and correspondence and organize and maintain the Director’s filing system.
• Researching background materials and information, and preparing documents, reports and presentations on behalf of the directors
• Undertake appropriate projects on behalf of the Directors as required. In consultation with the Directors, manage projects to successful and timely conclusions, providing written reports ad statistical analysis as required
• Organizing and filing paperwork, documents and computer-based information
• Organising travel arrangements, equipment needs, accommodation etc.
• Schedule the Directors’ appointments and meetings etc.
• Liaison with other staff to ensure that relevant materials are provided for board meetings among others.
• Undertake any other duties and tasks appropriate to the post as may be required from time-to-time by the Directors

Key qualities/Qualification

• Has been educated to university level or equivalent
• The Personal Assistant will have excellent organizational abilities and attention to detail, as well as first-rate written and verbal communication skills
• Experience of providing administrative support and office management
• Strong administrative skills
• Ability to prioritise conflicting work demands and carry out work effectively with limited supervision
• Work well with colleagues in a team, being adaptable, recognizing the need for change
• have a propensity for thinking ahead, and the ability to rise to the challenge of new or unexpected circumstances.

Please send your CV & remuneration details to: theleadrecruiter@gmail.com

Only shortlisted candidates will be contacted.

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Personal Assistant Job in Mombasa - Medical Provider

On behalf of our client a reputable medical provider based in Mombasa we would like to tap the talent of highly efficient Personal Assistant-Male.

The candidate should have the following;

• Diploma in Business Administration any qualification in Sales and Marketing would be an advantage.
• Full understanding of the Medical Insurance Industry.
• 1 year experience in related discipline.
• Excellent knowledge in Computers and packages.
• Proficiency in English a must.
• Ability to work under pressure.

Key responsibilities will include:-

• Management of Medical Schemes &related matters.
• Constantly be in search for new business opportunities and help with the company’s business strategy.
• Supervision and coordination of sales executives.
• Customer care to clients in the market.
• Sensitization and presentations on the medical products available.

Note:

• Residents of Mombasa highly encouraged to apply.

Qualified and interested candidates may apply online: jobs@tmskenya.com

Applications Deadline Tuesday 7th June 2011

Attention Brayan.

Shelter Afrique Personal Assistant :Job in Kenya

Shelter Afrique is a regional Housing Finance Institution established by African governments and the African Development Bank dedicated to investment in housing and urban development in African countries.

The current shareholding comprises 42 African countries, the African Development Bank and the African Re-Insurance Corporation.

The institution, with its headquarters in Nairobi, Kenya, invites applications from suitably qualified individuals who are nationals of its member countries to fill the position of Personal Assistant.

The details of the position are provided below as follows:

The job holder is responsible for the coordination of activities in the MD’s Office relating to administrative, public relations, secretarial and support services in an effective and confidential manner.

Other specific responsibilities include:

• Maintaining and managing efficient and effective communications channels between the office of the Managing Director; the Board Chairperson; other departments and external customers;
• Provide support in the organization and management of internal/external events by providing public relations support and related communication.
• Draft, both in English and French, routine correspondence and reports; proofread a wide variety of general and financial reports, letters, memos, specifications, and statistical charts, independently compose correspondence on routine administrative matters.
• Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines and forwards priority matters to the Managing Director or appropriate officers accordingly. In addition, oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses.
• Maintain the Managing Director’s calendar and schedule of appointments. Liase with the admin office on the preparation of both local and international travel logistics for the Managing Director.
• In concert with the IT Unit, responsible for the day-to-day updating, editing and proofreading and posting material content to the Web-site.
• Monitoring the usage and traffic of website and compiling reports on the same.

Minimum Qualifications

• Bachelors degree in social sciences or equivalent qualification from a recognized institution of higher learning;
• Computer skills backed by high level proficiency in Microsoft office, computer keyboard operations, transcription and typing skills.
• Proficiency & fluency in both English and French languages
• Minimum four (4) years relevant experience preferably gained in providing support to top executive and senior management.

Terms of offer

The position is on general service employment terms and conditions of service. Shelter-Afrique offers competitive salary and benefits package and a collegial working environment.

Applicants are invited to send a cover letter illustrating their suitability against the listed qualifications/ competencies/skills and a detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address) either by post, fax or email to the following contact:

Managing Director,
Shelter-Afrique,
P.O. Box 41479,
Nairobi 00100, Kenya

or via Fax: (254) 20 272 2024/272 1211

or email: jobs@shelterafrique.org

Applications shall be considered until 6th May, 2011.

Only short-listed applicants meeting the above requirements will be contacted.

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Plastic Sector Manufacturing Company Jobs in Kenya

A leading manufacturing company in the plastic sector URGENTLY seeks to recruit the following dynamic and energetic people:

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Personal Assistant to the Director Job in Thika Kenya

Action for Children in Conflict is looking for a Personal Assistant to the Director to assist the Director in key administrative tasks and communications in Thika Town.

What is Action for Children in Conflict?

Action for Children in Conflict is a small Non-Governmental Organisation working in Thika since 2004, running rehabilitative and preventative programmes to reduce the prevalence of street children in Thika.

Among other activities, AfCiC runs a free legal aid programme, an economic programme featuring skills training, business support and microfinance, and an education programme that features school dropout prevention, school feeding, holiday clubs, a prison programme and non-formal education for street children.

Primary Job Responsibilities

• Manage the Director’s busy schedule; including organising meetings and appointments, helping the Director stay on task and on schedule
• Serve as a communications link between the Director and other staff when Director is not available
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Dealing with correspondence and writing letters, taking dictation and minutes
• Producing documents, briefing papers, reports and presentations
• Planning, organising and managing events
• Creating & updating Director’s contact database regularly
• Carrying out background research and presenting findings;
• Devising and maintaining office systems, including data management, filing, etc.;
• Commissioning work on the Director’s behalf where requested
• Perform ad hoc administrative and personal tasks as needed

Skills/Qualifications/Attributes Required (Person Specification)

Essential

• Graduate (2nd division degree or higher)
• At least one year experience as a personal assistant, administrative assistant, or secretary
• Excellent verbal and written communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• Excellent organisational skills
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Flexible and cooperative with team colleagues
• Competently manages conflicting priorities, works to deadlines and under a high level of pressure
• Self motivated & extremely efficient, able to work at a fast pace
• Maintains confidentiality and uses discretion at all times
• Honesty and reliable
• Proven respect for vulnerable children and their families, putting their interests first
• Maintains discipline fairly and in keeping with Child Protection Policy

Desirable

• Experience working with/ supporting international volunteers
• Experience organising and hosting events

How can you apply?

Please submit your CV and a detailed covering letter (either in person or by post) explaining how you meet the Person Specification to the AfCiC Administrator (Nancy Wangui) at the AfCiC Main Office on 2nd Floor, Imara Plaza (next to Thika Farmer’s Hotel), Thika Town.

Please enclose contact details of two professional references (no relatives or personal friends).

Please note we are NOT accepting email applications.

Closing Date: Wednesday 20th April, 5pm
Contact Details

Post: P.O Box 130, Thika

Physical Address: 2nd Floor, Imara Plaza, Thika Town

Telephone: 067 22604/ 0724 509138

Website: www.actionchildren.org

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