Awards Accounting & Reporting Officer - Kenya Country Office
Grade: TBC (Competitive Package)
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose:
The Awards Accounting & Reporting Officer will be responsible for setting up and maintaining the efficient reporting mechanisms. Ensure both internal and donor reports are compiled, subject to appropriate internal checks and submitted in a timely manner.
Scope of Role: Reports to: Awards Accounting & Reporting Coordinator
Dimensions: Save the Children has supported children in Kenya since before its Independence in 1963 and has had a consistent operational presence in the country since 1984.
We provide support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, Health, HIV/AIDS, livelihoods, nutrition and WASH. Save the Children has an operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir. Currently, we have a staff complement of approximately 260 staff and a confirmed budget of approximately US$18 million this year.
Staff directly reporting to this post: None
Key Areas of Accountability:
Assist the Awards Accounting & Reporting Manager in the effective tracking of local income and collating timely and accurate financial reporting to donors.Produce monthly budget monitoring reports and overview of the status of grants highlighting issues on over/under spends. Provide timely financial management information to grant/budget holder/project managers and make sure that they are receiving the necessary information from Agresso output regularly or as they require.Ensure that grant costs are effectively and accurately captured within the financial system. Prepare financial statements and narrative for specific donor grant reporting and audit requirements in accordance with donor reporting timescales.Follow up on partner reports and ensure they are posted on a monthly basisSupport Awards Manager in putting phased budgets in Agresso working with other finance staff ensures budgets posting is timely.Review of recharges GLACOS for accurate coding before postingDisseminate relevant financial reports as required by member donors and to senior managers across the Programme Checks that reversals/recharges/recordings requested by budget holders are completed by the Finance Team immediatelyEnsure that grant closure is being dealt with correctly and that no charges are made to closed grants.Support the team with audit process – producing reports
Skills and Behaviours (our Values in Practice) Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesHolds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achievedSets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the sameWidely shares their personal vision for Save the Children, engages and motivates othersFuture orientated, thinks strategicallyBuilds and maintains effective relationships, with their team, colleagues, members and external partners and supportersValues diversity, sees it as a source of competitive strengthApproachable, good listener, easy to talk toDevelops and encourages new and innovative solutionsWilling to take disciplined risksHonest, encourages openness and transparencyBachelor of Commerce or Business Studies degree or equivalent certification and experience.Professional qualifications in Accounting (CPA II section finalist)Recommended a minimum of 3 years experience in a in budget setting and grants management in INGOsFamiliar with donor major donor reporting including ECHO, EC, USAID, UNHCRStrong working computer skills especially in accounting packagesHighly developed interpersonal and communication skills including influencing, negotiation and coachingHighly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and culturesStrong results orientation, with the ability to challenge existing mindsetsExperience of solving complex issues through analysis, definition of a clear way forward and ensuring buy inAbility to present complex information in a succinct and compelling mannerAbility and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergenciesFluency in English, both verbal and written, preferredCommitment to Save the Children valuesThe application period is now open and will close on 24th June 2013. To apply for open position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org indicating the position applied for in the subject line.
