Job Title: Finance Assistant
Vacancy Notice:IVN/EVN/KEN/NBI/18/017
INTERNAL / EXTERNAL
Position Number:10005234
Location: Nairobi
Position Grade: G4
Organizational Context
Define the role of the position within the team,describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The Finance Assistant is normally supervised by the Finance Officer or the National Finance (or Admin)Officer who defines work objectives and provides regular advice and guidance.
The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions.
S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.
Accountability
(key results that will be achieved)
· Financial transactions and reconciliations are processed in line with relevant policies and procedures.
(process and functions undertaken to achieve results)
· Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
· Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
· Issue PO and non-PO vouchers including monthly salaries of UNHCR national and international staff, daily subsistence allowance to staff going on official missions, cost of air-tickets,requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
· Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
· Liaise with other functional units who work closely with Finance Unit on relevant issues.
· If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
· Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
· May be assigned as the custodian of the office petty-cash.
· Perform any other related tasks as required
Authority
(Decisions made in executing responsibilities and to achieve results)
· Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
· Have access to confidential data and information.
Essential Minimum Qualifications and Experience
· Secondary Education with post-secondary training/certificate in Finance, Business Administration, Accounting or related field.
· Minimum 3 years of previous job experience relevant to the functions.
· Good Computer skills.
· Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
· Knowledge of MSRP PeopleSoft application or similar software.
· Good knowledge of UNHCR financial rules, regulations, procedures and processes.
· Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Competencies
Cross-Functional Competencies
· Analytical Thinking
· Planning and Organizing
Job Title: Data Management Assistant(On Replacement Capacity)
Vacancy Notice: IVN/EVN/KAK/18/012
INTERNAL / EXTERNAL
Position Number:10009010
Location: Kakuma
Position Grade: G4
Organizational Context: Define the role of the position within the team, describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable,exercised by the incumbent.
The position is normally supervised by a Professional or Senior General Service staff member who provides the incumbent with regular guidance and support. The position has no supervisory role.
Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.
Accountability
(key results that will be achieved)
The Office has reliable and up-to-date data on persons of concern.
Responsibility
(process and functions undertaken to achieve results)
· Enter data mainly related to asylum seekers,refugees and persons of concern to UNHCR into the computer database.
· Contribute to the preparation of reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.
· Update and maintain existing databases and generate various statistical reports.
· Assist in the development of forms for data collection and analysis, if requested.
· Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and whenrequired.
· May be required to undertake field trips to project sites.
· Perform any other duty, as requested.
Authority
(decisions made in executing responsibilities and to achieve results)
· Decide on the data recorded in database.
· Decide on appropriate solution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility.
Essential Minimum Qualifications and Experience
· Completion of the Secondary Education with post-secondary training / certificate in Electronic data processing, Information Technology or related field;
· Minimum 3 years of previous job experience relevant to the function.
· Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
· Knowledge of any other relevant UN or local language.
· Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Competencies
Cross-Functional Competencies
· Analytical Thinking
· Technological Awareness
· Planning and Organizing
Job Title: Field Assistant
Vacancy Notice:IVN/EVN/KAK/18/011
INTERNAL / EXTERNAL
Position Number:10016578
Location: Kakuma
Position Grade: G4
Organizational Context: Define the role of the position within the team, describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable,exercised by the incumbent.
The Field Assistant is normally supervised by the Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor exercises close control and regular review of the work processes and provides regular advice and guidance.
The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.
Accountability
(key results that will be achieved)
UNHCR office has sufficient administrative and local support for the field activities thus better able to meet the needs of persons of concern.
Responsibility
(process and functions undertaken to achieve results)
· Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
· Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
· Collect data and other information relevant to UNHCR and report to the supervisor accordingly.
· Keep regular contacts with local authorities and implementing partners as requested by supervisor.
· In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
· Undertake other relevant duties as required.
Authority
(decisions made in executing responsibilities and to achieve results)
· Liaise with local authority counterparts, partners and populations of concern.
· Direct incidents and problems to the supervisor when they cannot be resolved at their level.
Essential Minimum Qualifications and Experience
· Completion of the Secondary Education with post-secondary training / certificate in Business Administration, Law, Political Science or related field.
· Minimum 3 years of previous job experience relevant to the function.
· Computer skills.
· Excellent knowledge of English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
· Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Competencies
Cross-Functional Competencies
· Stakeholder Management
CLICK HERE to apply online.
Closing Date: 2018-10-12
Short listed candidates will be invited for a written and then oral interview.