1. Assistant Internal Auditor
2. Assistant Programmes and Projects Officer
3. Assistant Quality Assurance Officer
4. Assistant Administrative Officer
5. Secretary
The Inter University Council for East Africa (IUCEA) is one of the strategic institutions of the East Affican Community (EAC). IUCEA is located in Kampala, Uganda. It is charged with a number of responsibilities, among them being to coordinate academic and research activities jointly undertaken by Partner States and Member Universities.
It has current membership of 76 Universities (private and public) in Burundi, Kenya, Rwanda, Tanzania and Uganda.
After its revitalization in 2000, it embarked on a number of activities in the areas of academic and research engagements in Partner States and Member Universities. In fulfilling its mandate, it is guided by a Rolling Strategic Plan (2006/11) and the Inter-University Council for East Africa Act 2009.
From 2010, the Council has moved into the next phase of activities with particular focus being on the Quality Assurance issues, Internationalization of Higher Education, and the relationship between Higher Education Institutions and private sector entities.
In order to fulfill the current mandate and to position the Council to meet all its objectives and planned activities, IUCEA now wishes to recruit four middle management officers and one Secretary at the Secretariat.
Applications for the post of Assistant Programmes and Projects Officer, Assistant Internal Auditor, Assistant Administrative Officer and Assistant Quality Assurance Officer are invited from qualified individuals from the Republic of Burundi and the Republic of Rwanda. Applications for the post of Secretary are invited from qualified individuals from the Republic of Uganda.
Assistant Internal Auditor
Job Scale P3
Function: The job of the Assistant Internal Auditor will be to assist the functions of the Internal Audit unit of the Secretariat. The purpose of the Internal Audit is to provide independent objective assurance and advisory services designed to add value and improve the Secretariat’s operations.
It helps the Secretariat to achieve its objectives by bringing systematic and disciplined approach to evaluate and improve the effectiveness of governance, risk management, control and accountability processes. It provides assurance services as to whether the Secretariat risk management control and Governance processes are designed and presented by management for effective and efficient realization of the Council mandate.
Key duties and responsibilities:
To assist the Internal Audit in the performance of the following duties:
- Initiating and maintaining internal audit and control systems for effective utilization of Council resources;
- Coordination of internal and external auditors annual and interim audits;
- Supporting the development and maintenance of risk management strategy of the Secretariat;
- Preparation of the periodic reports to the Audit Committee of the Executive Committee;
- Ensuring compliance to the financial, procurement, administrative and personnel policies and procedures;
- Conducting adhoc and special internal audit of systems and financial transactions;
- Performing any other duties that may be assigned by the Executive Secretary.
Experience and Professional Qualifications:
- Should be a holder of a Bachelors degree in Commerce or Business Administration (Accounting option) or equivalent from a recognized University;
- Should possess part II of professional qualification such as ACCA, CPA and CIA;
- Should have at least 3 years relevant working experience in a reputable institution.
Other related skills:
- Working knowledge of international audit standards and procedures;
- Knowledge in report writing;
- Communication skills;
- Planning and organizational skills;
- Capacity to undertake multiple assignments;
- Practical working knowledge of ICT and its applications.
Assistant Programmes and Projects Officer
Job Scale P3
Function: The job of the Assistant Programmes and Projects Officer will be to assist the functions of the Programmes and Projects unit of the Secretariat. The functions of the Programmes and Projects unit are to develop, coordinate, monitor, evaluate and provide feedback through multimedia information systems as well as administering activities and events relevant to IUCEA Programmes and Projects areas,
Key duties and responsibilities:
To assist the Programmes and Projects Officer in the performance of following duties:
- Coordinating activities for resource mobilization for Programmes and Projects;
- Organizing programmes and projects meetings;
- Preparing information for appropriate packaging for dissemination;
- Identifying potential programmes and projects for development in the context of Higher Education.
- Performing any other duties that may be assigned by the Executive Secretary.
Experience and Professional Qualifications:
- Should be a holder of at least a Bachelors degree from a recognize university;
- Will have a 3 years experience in Projects Management, Research and Quality Management.
Other related skills:
- Knowledge in report writing;
- Communication skills;
- Planning and organizational skills;
- Interpersonal skills;
- Capacity to undertake multiple assignments;
- Practical working knowledge of ICT and its applications.
Assistant Quality Assurance Officer
Job Scale P2
Function: The job of the Assistant Quality Assurance Officer will be to assist the functions of the Quality Assurance unit at the Secretariat. The purpose of the Quality Assurance unit is to provide strategic and effective leadership, management and direction of IUCEA Quality Assurance initiatives and processes to enhance a viable Quality Assurance regime in East African universities in accordance with the expanded mandate in the IUCEA Act 2009 and Strategic Plan.
Key duties and responsibilities:
To assist the Quality Assurance Officer in the performance of following duties:
- Promoting Quality Assurance and maintenance of International standards;
- Preparation and coordination of regular meetings by IUCEA and Member universities to address Quality Assurance matters;
- Coordination of the activities of the IUCEA Quality Assurance Regional Committee;
- Coordination of the development and implementation of Quality Assurance initiatives among IUCEA Member Universities;
- Coordination of regular meetings by IUCEA and Member Universities to address Quality Assurance matters;
- Keeping abreast with relevant Quality Assurance initiatives, implementation, monitoring and evaluation of Quality Assurance practices;
- Database management on quality assurance including regular update of quality assurance website;
- Performing any other duties that may be assigned by the Executive Secretary.
Experience and Professional Qualifications:
- Should be a holder of at least Master’s degree in any field from a recognized University;
- Should have at least 4 years experience working in a reputable institution;
- Experience in Higher Education sector Quality Assurance matters will be an added advantage.
Other related skills:
- Knowledge in report writing;
- Communication skills;
- Interpersonal skills;
- Planning and organizational skills;
- Capacity in managing several assignments within the same period;
- Practical working knowledge of ICT and its applications.
Assistant Administrative Officer
Job Scale P3
Function: The job of the Assistant Administrative Officer is to assist the functions of the Administration unit. These functions include the support services namely; Administrative, Human Resources and Procurement to the IUCEA Secretariat.
Key duties and responsibilities:
To assist the Administrative Officer in the performance of following duties:
- Administration of the procurement process;
- Administration of both Estates and Transport management;
- General Administration and Office Management;
- Administration and Records Management of the Institution;
- Conferencing (Event Management);
- Administration of Human Resources functions namely, Recruitment (Organization Development), Staffing, Training and Development, Employee Relations & Staff Welfare, and Retirement;
- Preparation of administrative information on IUCEA activities and disseminate the same to relevant offices;
- Facilitation the implementation of Performance Evaluation Process (PEP), including the mid-year performance reviews;
- Obtaining work permit ( entry permits) and duty free processes for concerned Staff;
- Performing any other duties that may be assigned by the Executive Secretary.
Experience and Professional Qualifications:
- Should be a holder of a Bachelor’s degree (Administration or Human Resources Management) or equivalent from a recognized University;
- Experience in Procurement policies and procedures will be an added advantage.
- Should have at least 3 years experience working in a reputable
Other related skills
- Administrative and Human Resources Management experience;
- Interpersonal skills and ability to organize and lead others;
- Drafting and reporting skills;
- Communication skills;
- Planning and organizational skills;
- Practical working knowledge of ICT and its applications.
Secretary
Job Scale T1
Function: The job of the Secretary is to perform Secretarial and Office Management functions of the Secretariat.
Key duties and Responsibilities:
- Assisting in editing, type setting and formatting official documents;
- Taking dictation and typing out letters, reports, speeches and memos and correspondences from all departments;
- Office and records management;
- Handling incoming and out going communication;
- Handling photocopying of official documents and letters;
- Perform any other duties that may be assigned to you by the Executive Secretary and other superior officers.
Experience and Academic Qualifications:
- A holder of a Bachelor’s degree or Diploma in Secretarial Studies from a recognized university;
- Should have at least 3 years experience working in a busy office;
- Should have short hand and typing speed of 100/120 and 50/60 words per minute respectively.
Other related skills:
- Communication skills;
- Interpersonal skills
- Planning and Organizational skills;
- Practical working knowledge of ICT and its applications.
Tenure and Salary: As per the Inter-University Council for East Africa Act of 2009, the successful applicants for these posts will serve on a contract of five (5) years which is mutually renewable subject to satisfactory performance.
A comprehensive remuneration package commensurate with the Diplomatic and/or Professional status of the post will be offered to the suitable candidate. Additional details on these may be obtained from the undersigned.
Submission Guidelines
Applicants who meet the above criteria should submit six (6) copies of their applications including the letter of application, CV, three referees’ contacts, copies of Certificates and testimonials and other relevant documents to the undersigned latest by 5:00 O’clock on 31st July , 2010.
Only short-listed candidates will be contacted.
Please note that this advertisement is on the IUCEA website: www.iucea.org IUCEA is an equal opportunity employer:
The Executive Secretary
The Inter University Council for East Africa
East African Development Bank Building
3rd Floor, Plot 4 Nile Avenue
P.O Box 7110
Kampala, Uganda.
Email: exsec@iucea.org, recruit@iucea.org
NB: On-line applications will not be considered.
