FAO Somalia Human Resources Officer (3 Months Maternity Cover) Job in Nairobi Kenya

Food and Agriculture Organization of the United Nations
Vacancy Announcement No: FAO/128/2013
Deadline for Application: 24th December 2013   

Position Title: Human Resources Officer - Three (3) Months Maternity Cover

Grade Level: N/A

Contract Type: PSA Service Contract   
 

Organizational Unit: FAO-Somalia

Duration: 3 Months
 
Eligible Candidates: Kenyan NationalsAnticipated start date: 01 January 2014
Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Operations Officer, the incumbent will be responsible for transparent implementation of the HR policy in FAO Somalia, and effective delivery of HR services. He/she applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. He/she will, in particular:

HR Policy/ Strategy

Ensure implementation of HR strategies and policies focusing on full compliance of HR activities with FAO policies, procedures and strategies; effective implementation of the internal control;Ensure compliance to corporate policies and guidelines and provide day-to-day advice to the management and teams, on HR policies and procedures in order to ensure consistency and understandingCoordinate the entire recruitment and induction processes for all organizational sectors.Provide oversight of recruitment under FAO Somalia projects Manage the recruitment processes including supporting the development of job descriptions and classification, vacancy announcement, initial screening of candidates, establishing interview panels, reviewing recommendations on recruitment.; Manage contracts in COIN (County Office Information Network) and HRMS (Human resources Management System). Monitor and track all recruitment and extension transactions related to positions, recruitment, HR data, earnings/deductions, retroactivity, recoveries, adjustments and separationsMaintain Personnel files and HR documentation ensuring that all personnel information is on file (signed contracts, staff and dependent(s) data, PHF (Personal History Form) and copy of diplomas, UN security-related training requirements are met, medical clearance, etc.);Maintain HR database, and prepare regular staffing reports or ad hoc HR reports on request from the Head of Unit, Project Managers or Officer-in-Charge;Organize to obtain work permits, visas, VAT exemptions, PRO-1B, UNLPs, IDs, security cards, business cards, and other pertinent documentation;Maintain accurate headcounts across the organizational Sectors.Develop and manage NPP (National Project Personnel)/Consultants rostersAct as Secretary to the Staff Selection Committee Panel, draft, review and certification of submissions to the O.I.C. Performance Management and LearningEnsure compliance to FAO performance management principles and performance review cycle, monitor and report the performance appraisal process, facilitation of the process, assistance of the elaboration of performance evaluation indicators in consultation with the Senior Management and staff’s supervisorCoach and support managers to performance manage their staff, ensuring that assessment of performance is objective and that poor performance is addressed appropriately and timely and provide support and advice on performance development/ improvement plans.Ensure adequate feedback and communication on work issues and manage poor performanceSupport to effective learning management including establishment of the Yearly Learning Plan/ Calnder and individual learning plans based on the PEMS (Performance Evaluation and Management System) in collaboration with the Senior Management and Supervisor(s)Facilitate/ conduct various trainings including PEMs, Ethics Code of Conduct, Fraud Awareness, Career ManagementEnsure that the induction plan/process is maintained, reviewed for improvements and impressed on new staff joining the organization.Consolidation of monthly reporting (trainings done, exit interview)and ensuring this information is sent to the hospital Leadership Team.Ensure the implementation and maintenance of the filing systems for staff by ensuring that staff files are up to date, that proper documentation procedures were followed and to ensure HR team conducts regular audit of the same.Ensure pro-active, regular and relevant communication flow within the HR department and other departments/ units.Administer FAO Somalia payroll, and initiate payroll related transactions.Compile, manage and maintain an annual leave planner and quarterly update as well as manage and update leave recordsDevelop and maintain a monthly communication HR newsletter for monthly achievements for circulation to all Staff.Perform other related duties as required.Education: Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.

Work Experience: At least three years of professional experience in providing HR advisory services and/or managing, administering staff and operational systems.

Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English), knowledge of Somali is desirable.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Ability to use software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Systematic, well structured and efficient approach to work assignments. Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures. Interpersonal Communications and Teamwork Skills:The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. Tact and courtesy. Ability to establish and maintain effective working relationships with people of different national and cultural background.  Relevance and level of academic qualifications;.Extent of experience in HR management and services, and/or Business, or Public Administration;Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale and performanceAbility to communicate clearly and concisely both orally and in writing;Ability to identify and resolve problems expeditiously and pragmatically with Tact, initiative and sound judgement;Knowledge of and/or experience with the UN system;To Apply:

Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/128/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at  http://www.fao.org/employment/irecruitment-access/en/. 

E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org

Applications must be received by the deadline.

Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.

IRDO Typist Job in Kisumu Kenya (5 Months)

Impact Research and Development Organization is a registered Kenyan NGO with a main office in Kisumu and regional offices in eight counties. IRDO’s principal mandate is to design, implement and evaluate HIV/AIDS research and intervention programs that improve the health status of individuals and local communities. We are looking for qualified and experienced personnel to fill in the following position.

Typist

Job Summary

Transcribe and type interview scripts for the study

Minimum Requirements

Minimum KCSE C-Accurate and fast typist with speeds in excess of 70 wpm; interview will include practicals to assess typing speed and accuracyExcellent working knowledge of Word 2007; knowledge of 2010 added advantageGood organizational skillsReliable and keen to deliver high quality serviceFocused and able to pick things up quicklyTeam playerWilling to learn and improveDuration: 5 months

Submit applications, complete with CV, copies of certificates and testimonials, names and telephone numbers of two professional referees, current and expected salary, to reach the undersigned not later than 5thth July 2013. 

Please indicate on the envelope the post you are applying for.

The Human Resources Manager,
Impact Research and Development Organization
P O. Box 9171, 

UNICEF Somalia Logistics Officer (Monitoring and VISION Support) Job in Nairobi Kenya (6 Months)

Vacancy Announcement Ref: UNSOM/2013/031

Terms of Reference for Logistics Monitoring and VISION support

Title: Logistics Officer (Monitoring and VISION Support)

Type of Contract: Temporary Appointment
 Objectives

The Somalia office manages an average inventory of approximately 30 to 35 M USD in its current operations amidst a very challenging and constantly changing distribution environment. 

The current staff set-up functions well and the staff are equipped to manage the day-to-day operations. That said, considering the high operational workload, any added task, especially the reconciliation of inventory or back-up tasks when staff are on leave, or the recent verification exercise on such a large-scale has a serious knock-on effect on the team that can quickly spiral into a backlog. The purpose of this function is to monitor ROs, prepare KPIs and dashboard statistics and review the inventory data for anomalies including monitor and manage the physical counts in all locations.

Purpose of the Position

Under the direct supervision and guidance of the logistics Specialist, the Logistics Officer will be responsible for providing technical and oversight monitoring for the logistics function in USSC.

Scope of Work

Under the general guidance of the Logistics Specialist, the staff will be required to:

Monitor Release orders (RO) from the time the signed ROs are received in the Supply & Logistics section to ensure accuracy of dataPrepare monthly KPIs to measure performance and track exceptions in the RO process, in terms of which ROs are delayed or stalled.Provide input to the dashboard statistics Review the inventory data for anomalies especially the Stock Differences Bin to ensure timely write offs for expired supplies, discrepancies in quantities and supplies on PSBMonitor and provide oversight for the physical count activities in all locations. Provide VISION support to the team and zones as requiredProvide back up functions during staff leaveFor the duration of the term, the following periodic reports must be made available:Fortnightly issuance of the Stock report:  Ensure preparation and issuance of the stock report every 2 weeks.Monthly report on expired stock:  Ensure preparation and issuance of the list of expired stock once a month and timely movement of the expired stock to the EXPIRED binSummary report on the status of the Physical count:  This should be prepared once all zones / locations have completed their physical count (quarterly)Extract and consolidate statistics for the Dash Board. This is an overview of statistical data to be shared Monthly reports on Key Performance Indicators. Consolidate and analyse logistics date against established KPI’s – internal as well as external with service providers  Expected Qualifications Background and ExperienceUniversity degree in Business Administration, Management, Engineering or a related technical field preferably in Logistic / Supply Chain Management.At least 5 years of professional work experience in Logistics or supply chain management.  Proven experience in ERP systems with strong analytical skills and ability to extract and conceptualise logistics data. Varied supply/logistics functional background an asset, from contracting to warehousing, distribution coordination and reporting.Other skills and attributes required: Good negotiating, communication and advocacy skills; good judgment and capacity to deal with third-party contactors and counterparts of different levels and background; ability to work productively in a multi-cultural environment; and willingness to travel and live in locations with difficult conditionsComputer skills and various office applications.Communication Working with People Drive for Results Functional Competencies (Required)Formulating Strategies and Concepts  Analyzing  Applying Technical Expertise   Learning and Researching   Planning and OrganizingInterested and qualified Kenyan Nationals candidates should send their applications with updated UN Personal History Form (P.11), updated CV, copies of academic certificates to the email address below. UN staff are requested to provide at least two Performance Evaluation Reports (PERs). Please quote the vacancy number and post title in the subject line of your application. Applications submitted without a duly completed and signed Personal History Form (P11) will not be considered.

Email to: somaliahrvacancies@unicef.org
Only short-listed applicants will be contacted

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

ACTED Receptionist Intern Job in Nairobi Kenya (3 to 4 Months)

Contract duration: 3 to 4 months
 Starting Date: 10/06/2013

ACTED is a non-governmental organization whose vocation is to support vulnerable population world wide and to accompany them in building a better future. ACTED was created in 1993, is governed by the French law and has its head quarters in Paris, France.

ACTED Kenya is looking for an experienced self driven and a self oriented professional to fill the post of a short term Receptionist Intern

Reporting to the Administration/HR Officer, her/his specific duties will include:

Welcoming, greeting and directing visitors to their destinations. Receiving phone calls, determining the nature of the calls and directing callers to the appropriate departments Arranging appointments and meetings when requested Filing, records keeping and performing a variety of other office tasksTidying and maintaining the reception areaPerforming other relevant duties such as assisting the fleet officer organizing for cars.A diploma/certificate in secretarial, front office operations, Business management or any relevant field is desirable;Experience/knowledge in receptionist & customer service; Should be computer literate; IT proficiency in Microsoft Word and Excel;Must have knowledge of office record keeping practices and methods;Must be very pleasant with a warm and outgoing personality;Good written and spoken communications and interpersonal skills; A high level of organizational skills; Precise attention to detail; Ability to multi task.How to apply

To apply, please send your updated CV with cover letter and professional references if available to kenya.jobs@acted.org not later than 20/06/2013.

Please note that only the short-listed candidates will be contacted for interviews.