Programme Assistant Job, Nairobi

Closing Date: Wednesday, 19 May 2010
More jobs by tag: Computer Applications; Environmental Policy; Human Resources; Monitoring and Evaluation; Montreal Protocol; Office Management; Organizational Structure; Ozone Layer; Performance Appraisal; Project Implementation; Project Manager; Subsidiary Bodies; Typing

Programme Assistant, G-6
DEADLINE FOR APPLICATIONS:	19 May 2010
DATE OF ISSUANCE:	19 Apr 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-PGM-UNEP-424294-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Ozone Secretariat is the Secretariat for the Vienna Convention for the Protection of the Ozone Layer and for the Montreal Protocol on Substances that Deplete the Ozone Layer. This post is located in the Ozone Secretariat of the United Nations Environment Programme/Executive Office (UNEP/EO) in the Nairobi duty station. Under the general supervision of the Executive Secretary and the direct supervision of the Senior Legal Officer and two other officers in the Legal and Compliance Unit, the incumbent will:Provide assistance in support of planning and implementation of the programme/project initiatives; Research, compile, analyse, summarize and present basic information/data on programme/project; Assist in coordination of programme/project planning and preparation; Monitor status of programme/project proposals; Ensure project documents are completed and submitted for approval; Assist in the monitoring and evaluation of programme/projects; Categorize, update, track and analyse data related to programmes/projects; Collaborate with programme/project managers on performance reporting; Provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted; Draft programme/project summaries, coordinate, review and clearance process; Coordinate with editor, translation services, on finalization and publication of report multiple languages; Serve as focal point for coordination, monitoring an expedition of programme/project implementation activities; Initiate requests, prepare standard terms of reference against programme/project objectives, obtain clearance, process and follow up on administrative actions; Resolve issues related to project implementation; Prepare, maintain and update files and internal databases; Design and generate periodic and ad hoc reports, statistical tables, graphic content and other background materials/notes to facilitate inspection and other reviews; Draft correspondence and communications of programme/project administration work plan and budgets; Input data into the Ozone ODS database and update the addresses and focal points databases of the Secretariat, Assist in the preparation and servicing of the annual meetings of the Parties to the Montreal Protocol, the triennial meetings of the Conference of the Parties to the Vienna Convention and meetings of Montreal Protocol subsidiary bodies; Perform other duties as assigned.

Competencies Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to Ozone Secretariat. Ability to identify and resolve a range of issues/problems and to work well with data or figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgement in the context of assignments given, observing deadlines and achieving results.Communication: Good communication skills (spoken and written), including drafting and editing skills, correctly interprets messages from others and responds appropriately; asks questions to clarify, and demonstrates openness in sharing information and keeping colleagues informed.Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others and places team agenda before personal agenda.Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

QUALIFICATIONS

Education Completion of secondary school is required. Supplementary training in computer applications (Word, Excel, Power Point and Access), office management, as well as administrative services is required.

Work Experience At least six years' experience in a UN Organization. Good knowledge of UN's organizational structure to facilitate direct query response service. Ability to respond to general queries and research necessary information both printed and electronic. Ability to deal with issues which are complex, confidential and sometimes extremely sensitive. Experience in servicing inter-governmental meetings is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Other Skills Good knowledge of computer applications, especially MS-Office (Word, Excel, Power Point and Access) essential, as well as eagerness to learn and use new computer applications. Good typing skills are required, as well as familiarity with the use of e-mail, fax machines and different types of photocopiers. Knowledge of in-house procedures, instructions, and guidelines, necessary.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.

Job Programme Officer, Nairobi

Closing Date: Friday, 18 June 2010 More jobs by tag: Capacity Building; Climate Change; Environmental Assessment; Environmental Management; Environmental Policy; Human Resources; International Cooperation; Performance Appraisal; Programme Management; Training Programmes

Programme Officer, P-4
DEADLINE FOR APPLICATIONS:	18 Jun 2010
DATE OF ISSUANCE:	19 Apr 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-PGM-UNEP-424114-R-NAIROBI

The Executive Director reserves the right to appoint a candidate at a level lower than the advertised level of the post. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Early Warning and Assessment (DEWA) is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This post is located in UNEP/DEWA at the Nairobi duty station. Under the general supervision of the Director DEWA and the direct supervision of the Head of the Integrated Environmental Assessment Section (IEA), the incumbent will perform the following fuctions: 1. Support the Head of the IEA Section in coordinating the implementation of scientific and integrated environmental assessments in particular the Global Environment Outlook (GEO): Oraganize preparation and draft project document and agreements; contribute to training programmes; liaise and guide partners and external consultants in their work; Review and develop guidelines for the production of GEO reports; Organize and represent DEWA in meetings, workshops and make presentations. 2. Implement the assessment component of the programme work ensuring that outcomes feed into the implementation of the UNEP priority areas: Monitor outputs and liaise with multilateral assessment processes and ensure findings are available to the GEO assessment; provide support to the UNEP Climate Change Sub programme Coordinator in climate change assessments; contribute to developing and implementing the climate change strategy and sub programme on climate change; Update the division management group. 3. Contribute to implementation of UNEP’s priority areas in relation to environmental mainstreaming and the Bali Strategic Plan for Technology Support and Capacity Building: Act as the focal point in the IEA section for data and indicators activities; contribute to developing data and indicators methodological recommendations for IEA; Liaise with developers of the GEO data portal; monitor development of off-line and regional versions of data portal; Keep the IEA section informed about development of environmental data and indicators; 4. Perform as duties as assigned.

Competencies Professionalism: Advanced knowledge and understanding of the Integrated Environmental Assessment concepts, approaches and process as well as good knowledge of climate change scientific and implementation aspects. Conceptual analytical and evaluative skills to conduct independent research and analysis. Planning and Organizing: Develop clear goals that are consistent with agreed strategies. Identify priority activities and assignments and adjust priorities as required. Allocate appropriate amount of time and resources for completing work and foresee risks and allow for contingencies when planning. Monitor and adjust plans and actions as necessary and takes a client orientation approach. Creativity: Offer new and different options to solve problems. Promote and persuade others to consider new ideas and take an interest in new ideas and ways of doing things. Technological Awareness: Keeps abreast of available technology; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

QUALIFICATIONS

Education Advanced university degree (Master's degree or equivalent) in environmental management, natural sciences or related field is required. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven years of progressively responsible work experience in environmental management, natural sciences/programme management or related field, some of which in an international organization, is required.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of other United Nations languages an asset.

Other Skills Excellent computer skills (Microsoft Office, email, internet) are required. Knowledge of and ability to apply UNEP institutional mandates and polices an advantage.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.

Job Meetings Services Assistant, Nairobi

Closing Date: Wednesday, 19 May 2010

Meetings Services Assistant, G-6
DEADLINE FOR APPLICATIONS:	19 May 2010
DATE OF ISSUANCE:	19 Apr 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-CON-UNEP-424295-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Ozone Secretariat is the Secretariat for the Vienna Convention (VC) for the Protection of the Ozone Layer and for the Montreal Protocol (MP) on Substances that Deplete the Ozone Layer. This post is located in the Ozone Secretariat of the United Nations Environment Programme/Executive Office (UNEP/EO) in the Nairobi duty station. Under the overall supervision of the Executive Secretary of the Secretariat for the Vienna Convention and the Montreal Protocol (the Ozone Secretariat) and the direct joint supervision of the Senior Scientific Affairs Officer and the Senior Administrative Officer, the incumbent will perform the following tasks:Organizes and coordinates preparatory meetings with relevant offices and delegations; Assists in drafting procedural notes for the chairpersons of assigned committees and meetings/conferences; Ensures that all required services are available; Tracks the status of and download documents; Organizes and maintains reference material and background documents, including resolutions and decisions of main organs, in documents booth; Reports on the proceedings of committees and meetings/conferences; Produces programme of assigned committees and meetings/conferences for distribution; Supervises the voting and election process and the preparation of tabulation of voting patterns; Assists in the preparation of the preliminary list and annotation of agenda items and material; Prepares list of participants; Maintains a database of meetings based on requests and publishes the list; Prepares statistics on meetings; Assists in determining the material and human resources requirements of meetings and assists in the preparation of the cost estimates; Collaborates with the relevant Conference Service staff in allocating facilities and meeting rooms; Maintains an accurate record of speakers and an attendance record and coordinates with delegations on their position on the list of speakers; Undertakes research and provides reference materials for preparation of briefs, notes and statements; Coordinates with the documents control office for reproduction of reports; Prepares floor plan of seating arrangements; Attends planning meetings, representing the Unit regarding organizational arrangements for special committees and meetings/conferences and updates files accordingly; Prepares for committees and meetings/conferences to be held away from Headquarters, other UN Offices or Regional Commissions, coordinates with substantive offices; Drafts correspondence and notes; Maintains and updates filing and reference system; Responds to queries from delegations and Secretariat; Participates in the recruitment of temporary assistants, schedules and supervises their work; Provides guidance to junior staff; Performs other duties as required.

Competencies Professionalism: Knowledge of the Organization’s conference policies, procedures and practices,as well as the Rules and Procedures of the Montreal Protocol and the Vienna Convention. Ability to research, select, organize and summarize information required for the preparation of meetings. Ability to work fast and remain calm under extreme pressure highly desirable. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.Client Orientation: Good customer care and interpersonal skills are an advantage; Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

QUALIFICATIONS

Education Completion of secondary education is required. Additional training in relevant areas such as conference service, office management, information services or other related field is an advantage.

Work Experience A minimum of 6 years of experience in conference support, travel arrangement or related fields is required. Experience in servicing intergovernmental meetings is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Other Skills Excellent computer skills (Microsoft Office, e-mail, internet) are required; Knowledge of IMIS processes desirable.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.

Job Programme Assistant, Nairobi

Closing Date: Wednesday, 14 April 2010

Programme Assistant, G-6
DEADLINE FOR APPLICATIONS:	14 Apr 2010
DATE OF ISSUANCE:	15 Mar 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-PGM-UNEP-423308-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Early Warning and Assessment (DEWA) is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This post is located in the UNEP/DEWA at the Nairobi duty station. Under the general supervision of the Chief Scientist, the incumbent will perform the following duties: Assistance in planning, coordination and implementation of programme activities; Research, compile, analyze, summarize, and present information/data on programmes/project;Monitor status of programme/project proposals; Ensure project documents are completed and submitted for approval;Prepare and analyze budget proposals; Assist in the interpretation of budget guidelines; Review and coordinate submissions of programme proposals and budget estimates; Prepare budget reports and ensure outputs/services are categorized;Assist in monitoring and evaluation; Categorize, update, track and analyze data; Carry periodic status reviews, identify issues and initiate requisite follow-up actions: Provide assistance on reporting requirements, guidelines, rules and procedures; Ensure completeness and accuracy of data submitted;Draft programme/project summaries, coordinate review and clearance process; Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities;Prepare, maintain and update files; Draft correspondence; Provide guidance and training to new/junior staff; Perform other duties as assigned.

Competencies Professionalism: Knowledge of administrative policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision.Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules;

QUALIFICATIONS

Education Completion of secondary education is required. Supplementary training in programme/administrative management is desirable.

Work Experience Minimum of six years or responsible work experience in the field of programme management and/or on administrative management, some of which with an international organization is required.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of other United Nations languages an asset.

Other Skills Excellent computer skills (Microsoft Office, email, internet) are required.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.

Programme Assistant, UNEP Job , Nairobi

Closing Date: Sunday, 25 April 2010

Programme Assistant, G-5
DEADLINE FOR APPLICATIONS:	25 Apr 2010
DATE OF ISSUANCE:	26 Mar 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-PGM-UNEP-423927-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP is one of three implementing agencies of the Global Environment Facility (GEF), alongside the World Bank and the UN Development Programme (UNDP). The GEF helps developing countries and those with economies in transition to meet the agreed incremental costs of measures designed to achieve global environmental benefits in six focal areas: biological diversity, climate change, international waters, ozone layer depletion, land degradation and persistent organic pollutants.This post is located in UNEP/DGEF in Nairobi. Under the supervision of the Senior Programme Officer, the incumbent will perform the following tasks:1. Provision of support to project development activities: Assists in the preparation and formatting of project proposals; Maintains a registry of project correspondence and progress reports; Prepares and disseminates correspondence and project documents; Compiles, summarizes, and presents basic information on specific programmes, projects and topics; Reviews project documents, cost plans and budgets; Ensures quality control of documents; Distributes project documents to parties and maintains project files; drafts status reports. 2. Provision of support to project implementation activities: Responsible for tracking monitoring, evaluation status and documentation; Manages database of individual country project files; Reviews periodic administrative/financial reports and funds transfer papers;Maintains expenditure information, liaising with Funds Management Officers as necessary; Provides administrative coordination of programme/project implementation activities, obtain clearances for internally executed projects. 3. Process and follow-up on administrative actions; maintaining focal area databases and undertake database tracking of pipeline and portfolio projects; Hard archive manager; Coordinates library and archive documentation and knowledge products; Provides general office assistance; responds to information requests and inquiries; reviews, logs and routes incoming correspondence; Coordinates routine administrative tasks; Undertakes informal translations of short documents; Provides staff with administrative support; Organizes meetings and workshops, and assists focal area team to;a) Prepare slides and transparencies for workshops;b) Ensure availability of conference equipment during workshops; c) Prepare pre-encumbrance for workshop equipment and services;Prepares travel arrangements, approvals and reports; Tracks financial reporting for projects and time sheet recording; Assist Senior Programme Officer to prepare yearly business plans; Provides back up support to other programme assistants; Briefs out-posted programme assistants on focal area specific issues providing guidance on project, program, team management and communication; Takes minutes of focal area meetings.4. Support GEF and UNEP Corporate Activities: Assist in collecting, analyzing and organizing information for business planning; Performs other duties as assigned.

Competencies Professionalism- Commitment to quality performance, demonstrated use of initiative and ability to interpret and apply administrative rules and procedures. Ability to research, select, organize and summarize information. Ability to manage processes, conscientious and efficient in meeting commitments; observe deadlines and achieve results; show persistence and motivation when faced with difficult problems or challenges; remain calm in stressful situations. Communication- Speak and write clearly and effectively; listen to others, correctly interpret messages from others and respond appropriately; ask questions to clarify, and exhibit interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed. Teamwork- Work collaboratively with colleagues to achieve organizational goals; solicit input by genuinely valuing others’ ideas and expertise; willing to learn from others; place team agenda before personal agenda; support and act in accordance with final group decision. Planning and Organizing- Develop clear goals that are consistent with agreed strategies; identify priority activities and assignment; adjust priorities as required; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; use time efficiently.

QUALIFICATIONS

Education Completion of secondary education is required. Supplementary training in management or public administration is desirable.

Work Experience Minimum of five years or responsible work experience in the field of programme or project administration, technical cooperation or related area preferably with an international organization.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of other United Nations languages an asset.

Other Skills Excellent computer skills (Microsoft Office, email, internet) are required. IMIS skills are desired.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.

Programme Assistant, New Job Nairobi

Closing Date: Thursday, 25 February 2010

Programme Assistant, G-6
DEADLINE FOR APPLICATIONS:	25 Feb 2010
DATE OF ISSUANCE:	26 Jan 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-PGM-UNEP-423350-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Early Warning and Assessment (DEWA) is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This post is located in the UNEP/DEWA at the Nairobi duty station. Under the general supervision of the Project Coordinator, the incumbent will undertake the following: 1. Research, compile, analyse, summarize and present basic information/data on specific, programme/project topics.2. Assist in the coordination of programme/project planning and preparation; Monitor status of programme/project proposals; ensure project documents are completed and submitted to relevant parties for approval.3. Assist in the preparation of programme/project proposals; Provide assistance in the interpretation of Logical Framework Analysis (LFA) guidelines; review and coordinate submissions of programme proposals, ensure that requisite information is included and justified in terms of proposed activities; propose adjustments; prepare reports and ensure outputs/services are categorized.4. Assist in the monitoring and evaluation of programme/projects; Categorize, update, track and analyse data related to programme/projects; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds; ensure approval and entry in computerized budget system; initiate financial authorizations for expenditures.5. Collaborate with programme/project managers on performance reporting; Interprete activities/services scheduled in the programme of work and various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted.6. Draft correspondence, programme/project summaries, coordinate review and clearance process, and assist in the preparation of materials, documents and other logistics for seminars, workshops and meetings.7. Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities.8. Prepare, maintain and update files and internal databases; design and generate periodic and ad hoc reports, statistical tables, graphic content, and other materials/notes to facilitate inspection and other reviews.9. Provide guidance and training to new/junior staff10. Perform other duties as assigned.

Competencies Professionalism: Knowledge of the functions and organization of UNEP. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Communication: Good communication (spoken and written) skills; excellent drafting skills. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Ability to work harmoniously as part of an international and multicultural team. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

QUALIFICATIONS

Education Completion of secondary-level education is required. Additional training in administrative/programme or project management is desirable.

Work Experience Minimum of six (6) years of responsible work experience in the field of programme management with strong emphasis on finance and administration management is required some of which in an international organization.

Languages English and French are the working languages of the United Nations Secretariate. For the post advertised, fluency in oral and written English is required.

Other Skills Excellent computer skills (Microsoft Office, e-mail,internet) are required. Knowledge of IMIS system would be an asset. Proficiency in other technical software such as MS Project would be an added advantage.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment. THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.