UN jobs in Kenya October 2018

UNHCR Kenya

Job Title: Assistant Instant Network School (INS) Officer

Vacancy Notice: LICA/KEN/KAK/18/005

Location: Kakuma

Position Grade: UNOPS LICA 8

Organizational Context: UNHCR Kakuma Education Programme have rapidly expanded in the past years with school enrollments across all the levels increasing and the operation currently having 16 pre-schools, 26 primary schools and 6 secondary schools with a student population of nearly 80,000 children.

In addition to Kakuma camp, UNHCR coordinates education provision in the newly established Kalobeyei settlement that hosts 38,000 refugees. Management of such an expansive and complex education programme requires additional staffing to support the Associate Education Officer in the planning, coordination, monitoring and evaluation of the education support to refugees and to ensure alignment with the national education system.

In addition to this, there are number of ongoing education initiatives such as the deployment of Kakuma Education Management Information System (KEMIS) to improve availability of accurate and credible education data for planning and this requires dedicated staffing for successful deployment. It is against this background that this position is requested.

In response, Vodafone Foundation (VF) and UNHCR have worked together on the Instant Network Schools(INS) Programme to address learning resource needs. In collaboration with Vodafone Foundation and refugee communities, UNHCR has developed and adapted the INS to meet context-specific challenges.

Instant Network Schools provide holistic solution to transform an existing classroom into an innovation hub for learning, complete with a local network; internet connectivity; sustainable solar power; a classroom kit, localized digital content; and a robust teacher training programme. INS aims to improve access to quality education for displaced children in refugee camps, through the use of technology and connectivity, alongside teacher training and capacity building support.

The INS is now implemented across 6 locations in Kakuma ((3 secondary schools, 1 primary, 1 community centre and 1 teacher training centre). Each INS is run by a local coach who provides in-service training and support for learners and teachers.Daily logs of INS use are also recorded and uploaded to a global platform;which helps to track utilization, flag challenges, and identify areas for re-design or capacity building.

The Assistant Instant Network School (INS) Officer is a member of the protection team and reports to the Associate Education Officer with support supervision from the Senior Protection Coordinator. It is responsible for the day-to-day implementation and monitoring of the Instant Network Schools programme in Kakuma.

Working closely with the Coaches who are hired by implementing partners to run the Instant Network Classrooms on a daily basis in each school, the Programme Manager is responsible for the effective and efficient management and implementation of all activities within the Instant Network Programme in Kakuma.

Accountability

(key results that will be achieved)

·         INS activities are guided by global, regional and country priorities andreflect UNHCR’s policy on age, gender and diversity (AGD)

·         Participation of persons of concern is assured through continuousassessment and evaluation using participatory, rights and community basedapproaches

·         Persons of concernare treated with dignity and respect and all protection incidents areimmediately identified and addressed.

Responsibility

(processes and functions undertaken to achieve results)

·         Support to programme set-up and consolidation: Provide programmatic and operational support to the setup and consolidation of the INS locations in schools and community hubs across Kakuma Camps

·         Programme Management: Responsible for supporting the implementation of the INS programme in accordance with approved time schedules, budgets and both UNHCR and Vodafone Foundation guidelines and procedures. Support UNHCR and VF team with the strategy, project planning, and identifying mobile technology based solutions for the specific education needs in the location.

·         Monitoring & Evaluation: Support Coaches and partners in monitoring the programme, including support in the effective use of online tools for data collection and analysis on INS programme usage

·         Resource Planning & Management: Support the work of the Coaches in the schools and ensure effective and optimal deployment and use of INS platforms and tools.

·         Training and Support: Provide on-the-job training, and facilitate training by others,to Coaches, partners and other stakeholders in using educational technology, ICT maintenance and other relevant areas. Train Coaches in use and basic maintenance of the equipment, use of content, integrating technology into lesson planning and delivery

Authority

(decisions made in executing responsibilities and to achieve results)

·         Implement INS activities as required

·         Issue documents and reports for clearance by the Education or Protection and/or Senior Protection Officer

·         Provide advice on INS implementation

Essential Minimum Qualifications and Experience

·         University degree in ICT

·         A background in education and knowledge of educational technology will be an advantage

·         3 years of proven experience with various distributed ICT Systems and Networks, preferably in a development setting

·         Experience working in harsh environments with low bandwidth field technologies.

·         Fluency in English. Knowledge of Swahili and Local Turkana language will be an added asset

Desirable Qualifications & Competencies

·         Excellent team work and problem solving skills.

·         Demonstrated experience and skills in facilitation and delivering trainings.

·         Demonstrated experience conducting data collection for monitoring and reporting

·         Solid writing skills and an understanding of project management cycle and programme management in complex emergencies

·         Strong organizational, interpersonal, verbal and written communication skills.

·         Strong computer literacy.

·         Must be able to multi-task effectively and balance competing priorities,reporting lines and deadlines.

·         Advanced interpersonal skills he/she must be able to relate well with others, dictate responsibilities, offer support and constructive feedback.

·         Must have excellent problem-solving skills. He/She must be able to adeptly and quickly solve problems as they come up.

Competencies

Values

·         Integrity

·         Professionalism

·         Respect For Diversity Core Competencies

Core Competencies

·         Accountability

·         Team Work & Collaboration

·         Communication

·         Commitment to Continuous Learning

·         Client & Results Orientation

·         Organizational Awareness

Candidates may also be tested on relevant managerial and cross function competencies. Examples are listed below:-

Managerial Competencies

·         Empowering & Building Trust

·         Managing Performance

·         Judgement & Decision Making

·         Strategic Planning & Vision

·         Leadership

·         Managing Resources

Job Title: Programme Officer

Vacancy Notice:IVN/EVN/KEN/NBI/18/018

INTERNAL / EXTERNAL

Position Number10005181

Location: Nairobi

Position Grade: NOC

Organizational Context

Define the role of the position within the team,describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.

The incumbent receives guidance from the Senior Programme Officer, the Deputy Representative or the Representative. The incumbent may supervise some professional staff and supervises some support staff.

S/he may receive indirect guidance from other sections and units relevant to the country programme(s).UNHCR Manual, Programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Officer.

S/he is also expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.

External contacts are predominantly with persons on subject matters of importance to Organization’s Programme (e.g. counterparts in other organizations or at working level in national Governments)

Accountability

(key results that will be achieved)

·         The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning

·         IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.

·         The organizational fundraising actions are fully supported by maintaining regular contact with donor representatives and by submitting project funding submissions and appeals.

Responsibility

(process and functions undertaken to achieve results)

·         Through a consultative process within the country and field visits, assist in the development of strategies, methodologies, contingency plans that respond to new and emerging operational challenges for the country.

·         Ensure that global strategic priorities (GSP) and regional priorities as well as information on projected resource availability guide the planning parameters.

·         Assist in developing the country operations plan in compliance with global strategic priorities and regional priorities as well as with annual programming/planning instructions.

·         Assist in managing a consultative process to ensure a consistent application of UNHCR’s policies/practices related to and where applicable to UN cooperation,integrated missions, Delivering as One initiative, Common Humanitarian Action Plans, UNDAF etc.

·         Assist in the process to ensure a consistent application of the organization’s criteria and policies for the selection of implementing and operational partners.

·         Manage the development of a broad network of partners, good coordination practices and the development of partner capacities.

·         Guide and train UNHCR as well as implementing partners (IP) staff in UNHCR standard procedures related to the Results Based Programme management.

·         Undertake proper collection, use and monitoring of baselines, standards and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.

·         Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.

·         Implement the establishment of sound monitoring processes, review final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.

·         Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to record data and assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.

·         Assist in managing a transparent, consultative and responsible process for the approval of the country-level budgets and the allocation of resources.

·         Assist in monitoring compliance to the organization’s resource allocation framework,providing support and taking corrective action where required.

·         Ensure compliance in issuance of audit certificates for Implementing Partners.

·         Monitor the implementation of IP Risk Management techniques and tools.

·         Perform other related duties as required.

Authority

(decisions made in executing responsibilities and to achieve results)

·         Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare funding submissions, appeals and reports.

·         Negotiate implementing partner agreements.

·         Represent UNHCR in UN fora dealing with operations management and programmatic issues.

·         Enforce compliance with UNHCR’s global strategies,protocols and guidelines.

Essential Minimum Qualifications and Experience

·         Undergraduate degree (equivalent of a BA/BS) in Economics, Business Administration, Social Science or related field plus minimum 6 years of previous job experience relevant to the function. Graduate degree (equivalent of a Master’s) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.

·         Excellent knowledge of English and working knowledge of another UN language.

Desirable Qualifications & Competencies

·         Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.

·         Good knowledge of UNHCR financial rules, procedures and processes.

·         Knowledge of another relevant UN language.

·         Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).

·         Computer skills (in MS office).

Competencies

Managerial Competencies

·         Empowering and Building Trust

·         Managing Performance

·         Judgement and Decision Making

Cross-Functional Competencies

·         Analytical Thinking

·         Political Awareness

·         Stakeholder Management

Job Title: Associate Supply Officer

Vacancy Notice: IVN/EVN/KEN/NBI/18/015

INTERNAL / EXTERNAL

Position Number10005205

Location: Nairobi

Position Grade: NOB

Organizational Context: Define the role of the position within the team,describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.

The Associate Supply Officer manages and supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping,customs clearance and warehousing management in the operation.

The incumbent is normally supervised by the (Senior) Supply Officer who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent normally supervises some support staff.

Contacts are predominantly with other UN agencies, Implementing partners and Government departments on relevant subject matters at the working level.

Accountability

(key results that will be achieved)

·         UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures.

·         The local supply chain function is optimized and aligned with the operations’ evolving needs and management systems and has an infrastructure that is robust and flexible enough to accommodate operational requirements.

·         Supply chain activities are supported by effective partners.

Responsibility

(process and functions undertaken to achieve results)

Strategy

·         Prepare plans for delivery of relief items according to operational needs.

·         Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.

·         Through regular physical verification of PPE establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items.

Operational Support

·         Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.

·         Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.

·         Ensure timely customs clearance of consignments, and manage storage of goods according to “best practices” and UNHCR rules and regulations.

·         Maintain an efficient system for the release, distribution and redeployment of goods.

·         Coordinate transportation and distribution of relief items.

·         Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.

·         Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.

·         Through regular physical verification of PPE establish their status.

·         Propose old and obsolete PPE for disposal and plan for arrival of replacement items.

Infrastructure Support

·         Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.

·         Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.

·         Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence;

·         Monitor the manufacture/transport of ordered goods to ensure timely delivery.

·         Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.

·         Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking of new Property, Plant and Equipment (PPE),and organisation of the physical verification of PPE.

·         Ensure that PPE agreements are properly issued and signed.

·         Ensure proper preparation of disposal forms and cases for the Asset Management Board.

·         Organise the disposal of PPE, according to Asset Management Board decisions.

·         Provides asset management reports, customized reports, and gathers information on all assets and provides in-depth reports periodically and when requested.

·         Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.

Business Support

·         Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.

·         Implement practical projects to improve supply performance that has clear objectives,timescales, tasks and resources defined. Monitor the project implementation and report on progress.

·         Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.

·         Disseminate,promote commitment to and monitor compliance with UNHCR’s global policies,standards and guidance on supply chain management.

·         Adapt local supply chain structures to be consistent with the operational needs.Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.

·         Any other responsibility deemed necessary or as delegated by the Head of Supply Management Service in order to meet the level of service requires by the organisation.

Authority

(decisions made in executing responsibilities and to achieve results)

·         Identify, assess and select vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.

·         Allocate resources to meet demand and support the on-going operation in compliance with the resources allocation framework.

·         Determine shipment methods, routes and delivery schedules to meet demand in the most timely and cost-effective manner.

·         Award,approve and terminate local contracts in accordance with delegated authorities,as well as, relevant UNHCR regulations, rules and procedures.

·         Enforce compliance of supervised staff with relevant UNHCR supply chain regulations,rules and procedures and appraise their performance.

Essential Minimum Qualifications and Experience

·         Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.

·         University Degree in business Administration, marketing, Engineering, Logistics,Mathematics or a related field.

·         Minimum 4 years of previous relevant professional job experience.

·         Fluency in English with working knowledge of another relevant UN language. (In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)

*** For National Officer positions, very good knowledge of the local language and local institutions is essentials

Desirable Qualifications & Competencies

·         Describe any experience or knowledge that would bean asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.

·         Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP);

·         Other UN procurement and logistics training such as IAPSO and UNPD;

·         Knowledge and working experience of People Soft/MSRP Supply Chain applications

Competencies

Managerial Competencies

·         Managing Resources

·         Cross-Functional Competencies

·         Analytical Thinking

·         Planning and Organizing

CLICK HERE to apply online.

Closing Date: 2018-10-12

Short listed candidates will be invited for a written and then oral interview.