Kituo Cha Sheria Legal Officer Job Vacancy in Kenya

Kituo Cha Sheria is a leading Human Rights and Legal Aid Non Governmental Organisation (NGO) founded in 1973.

We are seeking to recruit a dynamic, self driven and result oriented person to fill in the following vacant position in our Nairobi Head Office.

Legal Officer - Head Office

Ref: KCS/LO-NBI/APP

Responsible to the Coordinator Legal Aid and Education for providing legal advice, court representation and legal awareness education to clients on matters related to legal and human rights, land, labour and other legal issues.

Also responsible for counselling clients and sensitising communities to build a factual basis for preparing court cases. Other duties include helping communities to develop institutional capacity to enable them advocate and lobby for legal protection

Minimum Qualifications and Training: Bachelor’s degree in Law or equivalent qualification. Must also be an advocate of the High Court of Kenya with a current practising certificate.

Relevant Experience: Minimum of 2 years experience in civil and criminal litigation in a human rights organisation or busy law firm.

Skills: Must have strong communication and interpersonal skills as well as proficiency in using word-processing and spreadsheet computer packages. Must also demonstrate skills in arbitration, alternative dispute resolution, counselling and community organisation.

Key duties and responsibilities include:

• Providing legal and sound advice to individual clients and community groups as well as counselling clients on legal matters.
• Preparing demand letters on behalf of clients as well as drafting accurate case pleadings, applications for summary judgements, court injunctions and dismissals.
• Effective representation of clients and community groups in courts of law, tribunals and other legal forums including arbitration proceedings.
• Assisting individual clients and community groups to negotiate outside court settlements in matters that involve legal disputes.

Applications indicating the job reference number, including a detailed curriculum vitae and copies of relevant testimonials, day telephone number, email address and an indication of present remuneration should be addressed to;

The Executive Director
Kituo Cha Sheria (Centre for Legal Empowerment)
P. O. Box 7483 - 00300
Ronald Ngala
Nairobi

E-mail: info@kituochasheria.or.ke

The application must reach us on or before 19th September 2011.

Only short-listed applicants will be contacted.Visit Smart Jobs Kenya for more job deals

Kituo Cha Sheria Administrative Assistant / Receptionist Job in Nairobi Kenya

Kituo Cha Sheria is a leading Human Rights and Legal Aid Non Governmental Organisation (NGO) founded in 1973.

We are seeking to recruit a dynamic, self driven and result oriented person to fill in the following vacant position in our Nairobi Head Office.

Administrative Assistant / Receptionist - Eastleigh

Responsible to the Coordinator of Forced Migration Programme for implementing planned activities in the areas of human resources, procurement and supplies, transport services as well as the maintenance and security of infrastructural facilities.

Also responsible for Operating the PABX telephone switchboard, requisitioning and procurement of goods and services as well as receiving and issuing consumer items against order specifications.

Other duties include the registering of clients at the reception, interpreting and translating Somali language and documents respectively into English and Kiswahili, maintaining accurate records, managing petty cash, lodging insurance claims, supervising the security and maintenance of organisational property as well as administering employee welfare and benefits.

Minimum Qualifications and Training: Must be in possession of a Diploma in Customer Service, Secretarial Studies, Business Administration or their equivalent with specialised training in basic accounting, procurement and supplies, human resources or equivalent qualifications.

Relevant Experience: Must have gained a minimum of one-year relevant experience in a busy office with strong customer focus. Previous engagement within a human rights non-governmental organisation setting will be an added advantage.

Skills:

• Must have good communication and interpersonal skills as well as basic accounting, human resources, procurement and computer skills.
• Must be Somali- Speaking and conversant with refugee issues and circumstances. Must also have the ability to work in multidisciplinary project teams.
• Being conversant with Nairobi city and its environs is an added advantage.
• Proficiency in using the telephone switchboard (PABX) as well as the computer, particularly word processing and spreadsheet packages.

Key duties and responsibilities include:

• Operating the PABX telephone switchboard to relay incoming, outgoing and inter-office calls and connecting callers to the appropriate person.
• Receiving clients visiting KITUO, noting enquiries and providing relevant information.
• Obtaining clients name and scheduling appointments. Also directing clients to correct destination and recording details.
• Receiving and registering letters, documents and supply of goods and despatching them to the appropriate office.
• Receiving cash and cheque payments from clients, suppliers, donors etc issuing receipts and submitting them to the Administrative Assistant at the close of day.
• Preparing payment documents such as cheque, petty cash and imprest requisitions, salary advances, claims, bills and invoices etc according to written instructions as well as ensuring that all cheques are dully signed by authorised the designated cheque signatories.
• Maintaining accurate employee records showing personal details, medical insurance, accident and life insurance, National Insurance Hospital Fund (NHIF), staff provident fund, National Social Security Fund (NSSF), annual leave and other relevant information.
• Supervising the effective maintenance and security of equipment, machinery, motor vehicles, buildings, compound and infrastructural facilities and ensuring all accidents, breakdowns, losses and other incidents are documented and promptly reported for action.
• Interpreting and translating Somali language and documents respectively into English and Kiswahili.
• Preparing reports for the programme.

Applications including a detailed curriculum vitae and copies of relevant testimonials day telephone number, email address and an indication of present remuneration should be addressed to;

Executive Director
Kituo Cha Sheria (Legal Advice Centre)
P. O. Box 7483 - 00300
Ronald Ngala
Nairobi

Or emailed to info@kituochasheria.or.ke

The application must reach us on or before 19th September 2011.

Only short-listed applicants will be contacted.Visit Smart Jobs Kenya for more job deals

External Auditors Jobs in Kisumu Kenya

Experienced External Auditors required for an audit firm in Kisumu.

Must be working for an audit firm currently and be a qualified accountant.

To apply send your CV, covering letter, names of 3 professional referees and current salary to recruitksm@gmail.com.
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Solidarites International Food Security Program Manager Job in North Horr, Kenya

Position: Food Security Program Manager

Line Manager: Field Coordinator

Location: North Horr, Kenya

Duration: 8 months with possibility of extension

Solidarites International is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster.

For 30 years, Solidarites International has concentrated its action on meeting three vital needs: water, food and shelter. By carrying out emergency programmes, Solidarites International acquired experience and expertise in the fields of access to drinking water and sanitation.

The joint Kenya / Somalia mission started in March 2007 and includes 3 field offices in South Somalia (Bardera, Afmadow and Adaado) and 2 field offices in Kenya (Nairobi Informal Settlements and North Horr) where Solidarites International implements both WASH and Food Security interventions.

In North Horr, the emergency response includes livestock intervention and food assistance activities, while the longer term DRR program focuses more on promoting drought resistant crops and techniques in agro-pastoral zones, improve livestock and an important food security promotion component.

1/ Objective of the position

The Food Security Program Manager is a key person who will be responsible in managing the Food Security operational component of the program:

• To ensure achievement of the Food Security objectives within the timeframe of the program
• To manage the Food Security team in the area of intervention
• To prepare reports and planning
• To follow up and manage the Food Security budget
• To assess others needs in terms of Food Security in the area

2/ Hierarchy

Under the authority of the Field Coordinator. The Food Security program manager will refer to the Kenya Food Security Coordinator on all technical issues. This link is functional, rather than hierarchical.

The Food Security program manager will oversee the activities of the following staff:

• Food security Program Assistant
• Agriculture Supervisor
• Veterinary supervisor
• Food Security Promoters
• Any other food security staff that might be recruited.

3/ Keys responsibilities

NB: this list gives the framework of the responsibilities of this position but it is not exhaustive. You may be asked to complete other duties.

Team Management

• To recruit and train the staff under its direct responsibility
• To animate and manage the team
• To prepare and update job descriptions for each team under his/her responsibility
• To evaluate the skills and performances of the staff under his/her responsibility at 6 months intervals
• To complete detailed planning of activities in collaboration with the whole Food Security team.

Project development

• To work closely with the Food Security Coordinator to complete detailed activity planning for the Food Security program in North Horr.
• To be responsible for the coherence of the Food Security Program in terms of population needs and proposed activities.
• Contribute to the development of the Food Security Program strategy in accordance with the Solidarités Kenya country strategy and the field context

Project Management

• To launch the Food Security activities
• To propose alternative appropriate and cost effective activities relevant to the area
• To be responsible of the progress and the quality of the work for Food Security activities of the program
• To control the evolution of Food Security component (progress indicator, relevance and efficiency) and to adjust activities and processes (see sections about budget account and human resources management)
• To ensure periodic assessments of the Food Security component and to adjust if necessary to the needs in collaboration with the Field Coordinator, the Food Security Coordinator and the Watsan Program Manager.
• To plan Food Security activities and resources in time, according to the objectives of the Program
• To ensure adherence to the budgets with objectives and activities settled jointly with the financial staff in the field on in the headquarters
• To be responsible for program reporting to the Field Coordinator, Food Security Coordinator and the head of mission, according to Solidarites International and donors reporting regulations.
• To facilitate the collection of baseline, project monitoring and context monitoring data by Food Security field staff
• To contribute to the capitalisation of experience through the development of tools and reports
• To follow the advice and recommendations of the Food Security Coordinator.

Logistics / Administration

• To Prepare purchase requests for materials in link with logistics and administration personnel
• To plan movement and transport needs on a weekly basis
• To validate access to work sites in term of security for Solidarites International staff, in link with the Field Coordinator and Logistic/Administrator.
• To validate movements of materials in and out of stock, concerning Food Security activities
• To follow the program budget lines
• To anticipate the needs in terms of cashflow forecast for the Program

Evaluation / reporting

• Make sure indicators as specified in the project logical framework are measured according to the sources specified
• Participate in need assessments
• Propose new activities according to need assessments for the area covered
• Monitor regularly the Food Security situation in the area and develop monitoring tools

4/ Required Qualifications

• University degree in relevant sectors including Agriculture, Animal Health, Food Security.
• Minimum 3 years of work experience in international NGOs
• Experience in program management (managing activities, managing teams, managing budget)
• Report drafting skills required
• Ability to work under pressure and meet tight deadlines
• Good English spoken and written
• Good command of MS Office and other computer programs

5/Person Specification

Mature personality with ability to cope with high stress levels. Flexible and willing to perform tasks outside of core duties. Ability to respect and abide rules and regulations.

6/ How to apply

Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 23rd September 2011.

Please clearly indicate the position you are applying for in the title of your email.

Only short-listed candidates will be contacted for an interview.

Solidarites international is an equal opportunity employer
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Graduate Clerks and Systems Assistant Jobs in Kenya - Meru Mwalimu Sacco Society

Graduate Clerks (3)

We are looking for young dynamic, creative and results-oriented graduates to join our team as good players.

Main duties:

• Telling duties
• Credit appraisals
• Customer service
• Product marketing
• Any other duties assigned

Qualifications:

• Bachelors degree preferably in business-related field
• KCSE mean grade C+ (plus), with a C+ (plus) in both Mathematics and English
• Computer literacy is a must
• Age- 28 years & below

Systems Assistant

Duties and responsibilities

Reporting to System Administrator, the candidate will be responsible for assisting the system administrator in:-

• Planning design documentation and implementation of various systems, hardware and software for IT, security and power supply.
• Developing, maintaining and monitoring procedures for all servers backups.
• Monitoring, planning and coordinating the distribution of client/server software and service packs.
• Performing on-site and remote technical support.
• Formulating, implementing and managing integrated ICT strategies, policies and procedures within the society.
• Overseeing the development, design and implementation of new applications and changes to existing computer application systems.
• Investigating user problems, identifying their source determining possible solutions, testing and implementing these solutions.
• Providing the necessary support and training including preparing training plans for society staff on IT.
• Introducing innovative ideas to support the various business processes necessary to improve delivery of services.
• Support the definition of data and systems security policy, strategies and techniques that can guarantee that the institution meets its critical role in the government.
• Any other duties as may be assigned from time to time.

Qualification, Experience and Skills

• Must be holder of bachelors degree in IT or Computer Science.
• Experience with windows 2000/2003 server platforms.
• Proven knowledge with LAN/WAN Configurations with experience in routers, switches, internet firewalls and wireless technology.
• Hardware and software troubleshooting skills.
• Minimum 1 year working experience in a busy IT environment with remote locations.
• Strong troubleshooting, decision-making and problem-solving skills.
• Excellent analytical, interpersonal, communication and presentation skills.
• Leadership skills to guide and mentor the work of less experienced personnel and ability to work as part of a team.
• Proven experience in assignments/projects of similar nature and scope.
• Web Development Skills.
• Good Organizational Skills.
• Accounting knowledge.
• Must be- 35 years and below.
• Must be self driven and possess ability to work with minimum supervision
• Proven experience in working with ATMs and their Switch (SPARROW), UNIXWARE operating systems.
• Programming knowledge will be an added advantage.

Written applications with detailed CVs and testimonials are invited for the following posts on or before 22nd September 2011 at 4.00pm and should be addressed to:

The Chief Executive Officer.
Meru Mwalimu Sacco Society Ltd
P.O Box 1694-60200
Meru

Tel: 06432192, 0728787972, 0734321924

Fax: 06432075

Email: mwalimu@saccomru.comVisit Smart Jobs Kenya for more job deals

ICT Officer and HR & Admin Officer Jobs in Kenya - Murang’a Water and Sanitation Company

Murang’a Water and Sanitation Company Limited (MUWASCO) is an agent of Tana Water Services Board established under the water Act 2002 for provision of efficient, reliable and economical water and sewerage services in Murang’a Municipality and its environs.

The company seeks to recruit capable and results oriented individuals to fill the following positions:

1. Information and Communication Technology (ICT) Officer

Ref: ICT/09/11

Key responsibilities

• Maintenance of ICT hardware and software assets
• Safe custody of computer information and data
• Timely back – up of data
• Ensure Design, Development and implement of required software programs
• Ensuring strong internal control systems in data handling
• Ensuring timely dispatch of bills to customers

Qualifications

• Bachelor’s degree in ICT
• At least 3 years relevant experience preferably in service provision environment
• Highly developed ICT skills

2. Human Resources and Administration Officer

Ref: HRA/09/11

Key Responsibilities

• Ensuring the formulation and implementation of human resources strategies, policies and procedures
• Designing and implementing the Company’s training policy, guidelines and training calendar
• Facilitating the process of skills audits and maintaining an up to date skills inventory
• Designing and implementing staff welfare programmes and activities
• Organizing and implementing team building activities, culture change and guidance and counseling programmes
• Management of the company’s registry ensuring security of company’s records
• Ensuring office space is properly utilized and cleanliness is maintained at all times
• Other general administration duties

Qualifications

• A degree in Social Sciences or its equivalent from a recognized university
• A Diploma in Human resources management
• At least 4 years working experience in human resources and administration
• Strong analytical and interpersonal skills
• Age bracket of 30-45years

Applicants who are conversant with water sector reforms will have an added advantage.

Interested candidates should send their applications attaching copies of CV, certificates and testimonials indicating current remuneration so as to reach the undersigned not later than Tuesday 4th October 2011.

Applicants must indicate the reference number for the position applied for on both the application letter and envelop.

Managing Director
P.O. Box 1050 – 10200
Murang’a

Only shortlisted candidates will be contactedVisit Smart Jobs Kenya for more job deals

Finance and Administration Officer Job in Kenya - African Research and Resource Forum (ARRF)

The African Research and Resource Forum (ARRF) is a research, data resource, reflection and policy debate institution devoted to the resolution of the governance and development issues confronting policy-makers and societies in the East African Community (EAC) and the Great Lakes Region.

ARRF wishes to fill the following position at the secretariat in Nairobi.

Finance and Administration Officer

The primary responsibilities of this position will be accounting/financial management, office administration and human resource management.

Duties and Responsibilities:

Reporting to the Chief Executive Officer, s/he will ensure compliance and consistency with ARRF financial policies and procedures as well as contractual agreements with donor agencies.

S/he will also prepare financial and management reports, budget and data analysis for ARRF grants as well as monitor all accounts and ensure they are updated regularly.

Other responsibilities will include: reviewing all payments and preparing reconciliations thereof, updating the asset inventory and ensuring appropriate use of ARRF assets.

Additionally, s/he will be responsible for ensuring external audits for ARRF projects are done in a proper and timely manner and build the capacity of all finance and programs teams to ensure effective grants management.

Requirements for the position:

The candidate must have a Bachelors degree in Finance/Accounting and full professional qualifications in accountancy (CPA-K or ACCA).

A minimum of 5 Years experience in finance and administration management, preferably in an international NGO, will be required.

Experience in a research/think tank institution will be an added advantage.

The candidate must have an in depth knowledge of and experience in computerized accounting especially quick books and excel.

Knowledge of fund accounting and procurement will be also be required.

Other desirable skills and attributes include strong analytical skills, ability to work under pressure and good communication skills.

To apply for this position, please send an application letter, together with an updated CV, salary history and at least three referees by e-mail, to reach us by 16th September 2011 to admin@arrforum.org
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Mount Kenya University School of Pharmacy Academic Staff, Accounts Assistant and Audit Assistant Job Vacancies

Introduction

Mount Kenya University is a leading Chartered University operating as a non-profit making institution of higher learning in East Africa. The University has nine (9) schools offering various Post-graduate, Bachelors, Diploma and Professional Certificate Courses. The University is a member of Inter University Council of East Africa (IUCEA).

Vacancies

In pursuance to our focus of being a centre of academic excellence and improvement of service delivery to strengthen the academic programmes, the University wishes to recruit qualified academic and administrative staff as follows:

Academic Staff - School of Pharmacy

The School of Pharmacy at Mount Kenya University is accredited by the Pharmacy and Poisons Board, the Pharmacy regulatory authority in Kenya to offer the following programmes:

1. Bachelor of Pharmacy
2. Diploma in Pharmaceutical Technology.

The School of Pharmacy is also working closely with the Kenyan Pharmaceutical Industry and intends to mount the following industry driven postgraduate programmes in January 2012:

1. Post Graduate Diploma in Pharmaceutical Sales and Marketing.
2. Post Graduate Diploma in Industrial Pharmacy.

Due to the rapid expansion of the School of Pharmacy, we seek to recruit the following Academic staff- Full Professors, Associate Professors, Senior Lecturers, Lecturers, and Assistant Lecturers in the following departments-:

a) Department of Pharmaceutics

b) Department of Pharmaceutical Chemistry

c) Department of Pharmacology

d) Department of Pharmacognosy

e) Department of Clinical Pharmacy

Minimum Qualifications

(i) Professors

Applicant must be holders of a B.Pharm, M.Pharm/MSc/ PharmD and PhD in a relevant Pharmacy Discipline, from a recognized University.

In addition to the above requirements, the applicant must have:

• At least twelve (12) years of University teaching experience at Lecturer level and above.
• Have successfully supervised three (3) PhD students, since being appointed Associate Professor.
• Show evidence of continuing Research including having published at least four (4) articles in refereed journals since being appointed Associate Professor.

(ii) Associate Professors

Applicant must be holders of a B.Pharm, M.Pharm/MSc/ PharmD and PhD in a relevant Pharmacy Discipline, from a recognized University.

In addition to the above requirements, the applicant must have;

• Have at least eight (8) years of University teaching four (4) of which at a Senior Lecturer level.
• Have successfully supervised two (2) PhD students, since being appointed Associate Professor.
• Have published at least 4 research papers since being appointed Senior Lecturer.

(iii) Senior Lecturers

Applicant must be holders of a B.Pharm, M.Pharm/MSc/ PharmD and PhD in a relevant Pharmacy Discipline, from a recognized University.

In addition to the above requirements, the applicant must have;

• Have at least (5) years of University teaching experience; three (3) as a full-time Lecturer.
• Have successfully supervised at least three (3) Masters students since being appointed Lecturer.
• Show evidence of continuing research including having published at least three (3) articles in refereed journals since being appointed as a Lecturer.

(iv) Lecturers

Applicant must be holders of a B.Pharm, M.Pharm/MSc/ PharmD and PhD in a relevant Pharmacy Discipline, from a recognized University.

In addition to the above requirements, the applicant must have;

• Presented at least three (3) Seminar papers or has two (2) publications in refereed Journals.
• A full-time University teaching experience as an Assistant Lecturer for at least three (3) years.
• Applicants with BPharm and MPharm or PharmD; Or an MSc. Degree in a relevant pharmacy area may also be considered.

(v) Assistant Lecturers

Applicant must be holders of a B.Pharm, M.Pharm/MSc/ PharmD and evidence of currently pursuing a PhD Degree at a recognized university.

Directorate of Finance

1. Accounts Assistant

The successful candidate will serve at our Virtual Campus in Nairobi and must possess the following minimum qualifications:

• At least CPA II section IV
• ICT compliant
• At least 3 years working experience
• Able to perform administrative responsibilities
• Ready to work in a busy environment with minimum supervision
• Good interpersonal and communication skills
• Applicants with experience in academic set up will have an added advantage

2. Audit Assistant

The successful candidate will serve at Main campus , Thika and must possess the following minimum qualifications:

• At least CPA II section IV
• ICT compliant
• At least 2 years experience in an Audit environment at the same or higher position
• Ready to work in a busy environment with minimum supervision
• Applicants with front office experience will have an added advantage
• Good interpersonal and communication skills

Competitive remuneration package and medical insurance will be offered to successful candidates in accordance with Mount Kenya University Terms and Conditions of Service.

A comprehensive Curriculum Vitae that contains details of daytime telephone number, the current remuneration, names, postal and e-mail addresses of three (3) referees and copies of academic and professional certificates should be submitted alongside the applications and be sent to:

The Human Resources Director
Mount Kenya University
P.O. Box 342 -01000, Thika

Email info@mku.ac.ke, hrm@mku.ac.ke

Submit two copies of your application not later than Monday, 26th September, 2011.

Only short listed candidates will be contacted.

For more details about Mount Kenya University visit the University website: www.mku.ac.ke

“MKU is an equal opportunity employer.”Visit Smart Jobs Kenya for more job deals

HealthRight International Maternal & Neonatal Health Project Manager and Site Manager Jobs in West Pokot Kenya

Organization Overview

HealthRight International is a global and human rights organization working where health is diminished or endangered by violations of human rights liberties in North Rift Region of Kenya.

Reaching out to the most vulnerable and marginalized populations, HealthRight works with local partners to build sustainable access to health care for excluded populations

1. Maternal and Neonatal Health Project Manager

(Based in West Pokot) MNC Project

Job Responsibilities

The MNH Project Manager will work closely with the HealthRight Project Director and the Ministry of Health partners to implement the partnership for (PMNH) in the three Districts of West Pokot County while prioritizing the integration of services and sustainability of all MNH activities.

Desired qualifications include:

• Kenya Registered Community Health Nurse (KRCHN) with midwifery specialty; MPH degree strongly preferred
• 5 years of experience working whereby two years with NGO in the same area
• Expertise as an MNH trainer strongly preferred

2. Site Manager

(Based in West Pokot) PMI Project

Job Responsibilities

The Malaria Manager is responsible for management and oversight of all malaria project activities in West Pokot district.

The job includes staff capacity building, health systems strengthening and community awareness raising as well as logistical, financial, programmatic and administrative duties.

The Malaria Manager will be posted in the district working closely with the DHMT

Desired qualifications include:

• Diploma in Clinical Medicine (RCO) or Kenya Registered Community Health Nurse (KRCHN)
• Minimum of 2 years clinical work with experience in malaria or implementing malaria programs in Kenya
• Willingness to live and work in the district
• Minimum 1 year experience in program management or other leadership roles, preferably with prior experience in the Kenyan MOH systems or NGO system

Note: For detailed information about these positions visit Hennet www.hennet.or.ke or HealthRight www.healthright.org

How to apply:

Please send your CV and a cover letter by September 13th 2011 to the following address or email HRKenya@healthright.org

Our offices are in Abwere Plaza 2nd floor, Kitale

Human Resources Officer
HealthRight International
P.O.BOX 1035, Kitale, KenyaVisit Smart Jobs Kenya for more job deals

Senior Accountant, Accountants, Imports / Exports Officers, Sales & Marketing Executives and Sales Planning Coordinator Jobs in Kenya

A well established ISO certified multinational company in Mombasa seeks to recruit highly competent individuals to fill the following vacancies arising from its business expansion:

Senior Accountant

1 Position

Reporting to GM Finance, incumbent will be in charge of daily operations of the accounts section.

Requirements:

• B.Com Degree from a reputable university plus CPA (K)/ACCA.
• Minimum 10-15 years experience, preferably in a manufacturing (roofing company)
• Must have adequate knowledge and experience in use of ERP software;
• Previous experience in handling freight and shipping accounts desirable;
• Must be a person of high integrity and committed to high ethical standards and uphold company policies.
• Must be very sharp in thinking with excellent communication skills;
• Ability to maintain utmost confidentiality;
• Computer (Ms Word/Excel/Powerpoint) and can adopt to new accounting softwares
• Membership to a professional body.

Accountants

2 positions

Requirements:

• BCom Degree from a reputable university or CPA (K)/ACCA.
• Minimum 5 - 8 years experience, preferably in a manufacturing (roofing company)
• Must have adequate knowledge and experience in use of ERP software;
• Previous experience in handling insurance claims desirable;
• High integrity and fast learner
• Ability to maintain utmost confidentiality

Imports / Exports Officers

2 Positions

Requirement:

• Relevant degree/Diploma in C & F / Business Admin.
• At least 3-5 years in either manufacturing or freight forwarding company
• Experience in Clearing, warehousing, distribution and air-freight/shipping
• Good knowledge of custom procedures
• Experience in Declaration (supervising role)

c) Sales & Marketing Executives

4 Positions

Requirements:

• Graduate or HND in Business Administration/Sales & Marketing
• Two years work experience in a manufacturing industry
• Experience in selling Fast Moving Consumer Goods (FMCG)
• Experience in tendering an advantage
• Computer literate
• Willing to travel
• Administration of advertising, promotions and customer relationship management

Sales Planning Coordinator

1 Position

Requirements:

• First degree from a reputable university
• Minimum 5 - 8 years experience, preferably in a manufacturing (roofing company)
• Experience in supply chain management
• Excellent communication skills
• Forward planner
• Good customer relations skills
• Adequate knowledge in ERP and computers
• Previous experience in Sales & Marketing an advantage.

Highly competitive salary and benefits will be offered to the most suitable candidate.

Updated CVs, a covering letter with contacts of 3 referees be send to esmakau@gmail.com , not later than 20th September 2011.Visit Smart Jobs Kenya for more job deals

Kenya Railways Proposed Resettlement Management Unit for the Implementation of Resettlement Action Plan Jobs

East Africa Trade & Transport Facilitation Project

Credit No. 41480-KE, Project No. P079734

Tender No. MOT/KRC/WB/04/12

Job Advertisement for Individual Specialists for the Proposed Resettlement Management Unit for the Implementation of Resettlement Action Plan (RAP) at Kibera & Mukuru in Nairobi, Kenya

This Job Advertisement follows the General Procurement Notice for the project that appeared in the UN Development Business No. 671 of January, 2006.

The Government of Kenya has received financing from the World Bank towards the cost of the East Africa Trade and Transport Facilitation Project and intends to apply part of the proceeds to cover the cost of establishing and maintaining a Resettlement Management Unit (ReMU).

The unit will manage the Kibera and Mukuru resettlement program and the construction of infrastructure for the resettlement and safety, along the railway reserve.

The office of the ReMU will be located near the relocation site and will carry out the following tasks:

a) Manage relocation and resettlement of Project Affected Persons

b) Manage social and economic issues including grievances and dispute arising during the implementation of the RAP.

c) Disseminate information and communication on the project

d) Oversee the construction of relocation and safety infrastructure including; housing and business units, bridges and footpaths and other infrastructure.

The REMU will report to the MOT/KRC PIT and on day to day basis they will be under direct supervision of the MOT/KRC Project Manager.

The services are required for a period of approximately thirty six (36) months. The Experts will be engaged on one year renewable contracts subject to performance.

The specialist/support staff consultants must have the following qualifications and experience:

(i) Resettlement expert/Team leader: A Bachelor University Degree and a Masters Degree in a relevant filed such as social science, law, political science or such other equivalent qualification; A Post qualification experience of a minimum of 15 years ; experience in the implementation of involuntary resettlement action programmes, experience working on World Bank financed project or on project complying with World Bank involuntary resettlement policies and guidelines will be an added advantage; good understanding and knowledge of Government of Kenya operations and resettlement policies and procedures; Good and proven management capability; Excellent public and interpersonal skills.

The Team Leader will be responsible for:

• Management of relocation and resettlement of PAPs,
• Management of complains and dispute and related resolution mechanisms.
• Construction of relocation units, safety infrastructure and other engineering solutions.
• Management of information and communication.
• Conveyance and legal matters related to the implementation of the RAP.
• Monitoring and Evaluation
• Drafting Terms of Reference for the RAP
• Independent Auditing

(ii) ReMU Project Engineer/Manager: A University Degree in Civil Engineering and must be registered with Registration Board, or equivalent; minimum 15 years post qualification experience; hold a post graduate qualification in the relevant field from a recognised University; hands on experience in the management of the design and construction of civil and structural works including related contract management; Good analytical skills; Excellent interpersonal skills; .

The ReMU Engineer will be responsible for managing:

• Engineering consultants
• Construction contractors and sub-contractors
• Engineering reports.
• Tender documentation and bidding process.
• Implementation of recommendations of Environmental Impact Assessment Report.
• Contractual matters arising from the RAP infrastructure development

(iii) Relocation and Mobilization Specialist: Degree in any social science, law or equivalent; 7 years post qualification experience, 5 of which should be hands on experience in community mobilization work, experience gained working in an urban environment is an added advantage; experience working on World Bank financed project or on projects complying with World Bank involuntary resettlement policies and guidelines or similar arrangements; experience in dispute resolution at the community level; excellent community, public and interpersonal skills.

The RMS will be responsible for

• Actual relocation and resettlement of PAPs
• Management of all social and economic issues.
• Building relationships and the mobilization of all the stakeholders
• maintaining a database of the relocation of PAP’s
• maintaining and managing a complaints log
• Developing and managing a complaints and dispute mechanism

(iv) Relocation Assistant: Degree in social sciences; 5 year post qualification experience working with communities, self driven and excellent community and interpersonal skills. Work closely with RMS and particularly be responsible for collection of field data, mobilization of communities, building of community linkages and helping set up community based self help groups.

(v) Legal expert: Bachelor degree in law (LLB) or equivalent; Registered with the Law Society of Kenya; Advocate of the High court of Kenya with at least 5 years practising experience; expertise in litigation, resolution of disputes and preparation of leases; experience gained working with informal settlements will be an added advantage. Good analytical and communication skills.

The LE will be responsible for

• Providing the ReMU with secretarial service
• Managing all legal issues in the RAP process
• Preparing leases and other legal instruments
• Assisting in administration of grievances and disputes resolution
• Advising on appeals

(vi) Communications Expert: Postgraduate diploma in any communication related disciplines; 5 years post qualification experience in communications; experience working with both print and electronic media. Excellent communication and interpersonal skills.

The CE will be:

• Acting as Public Relations for KR and MOT for the RAP project
• Preparing and help disseminate information, education and communication materials.
• Managing press and media activities
• Archiving material on the RAP.

(vii) Project Accounts clerk: Certified Public Accountant (CPA) Level II; Good report writing and presentation skills; excellent computer skills.

The Duties will include:

• Proper maintenance of the books of accounts
• Verification of receipts and making payments
• Preparing financial reports.
• Management of procurement and logistical activities.

(viii) Program Assistant/Administrative Assistant: Higher National Diploma in Secretarial services or equivalent PA qualifications; 8 years experience in a busy PA/Secretarial position; Excellent public and interpersonal skills.

The PA will be responsible for:

• Front office management,
• Regulation of appointments
• Receiving and directing visitors,
• Management of day to day office administration duties
• Providing administrative support for staff.

(ix) Motor Driver/Office Assistant: Form four level education with a minimum D plain; clean driving licence; minimum of 5 years clean driving experience; experience gained driving in urban areas will be an added advantage; certificate of good conduct.

Will provide the following services:

• Motor driving
• Office assistance

(x) Security Officers: Security officers who have served in a reputable security firm for a minimum of five years. They will be responsible for providing security to office premises and the staff.

The specialists and support staff will be selected in accordance with the procedures set out in the World Bank’s Guidelines: Selection and Employment of Consultants by the World Bank Borrowers, May 2004, revised in October 2006.

Those interested in the above vacancies must apply in writing stating how their experience and qualifications fit the position they wish to be considered for and availability.

KRC wishes to fill the posts as soon as possible and hence applicants must be willing to take up the posts on short notice.

Applicants should enclose a current CV and copies of academic and professional certificates to reach the undersigned by 30th September 2011.

Permanent Secretary
Ministry of Transport
P.O Box 52692 - 00200
Nairobi
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KIPPRA Consultants and Research Assistants Database Career Opportunities in Kenya

Expressions of Interest

Consultants and Research Assistants Database 2011/12-2013/14

The Kenya Institute for Public Policy Research and Analysis (KIPPRA) is a public policy research Institute established to develop human and institutional capacities by undertaking economic forecasting, policy analysis and research, and by contributing to the formulation of medium and long-term strategic perspectives for the economic and social development of Kenya.

The Institute works with a wide variety of individual consultants, drawn from its database, from time to time.

KIPPRA is updating and expanding its database and invites experienced and qualified individuals to submit their Expressions of Interest to join the database for the period September 2011 to June 2014 in the following broad areas:

A: Research/Capacity Building Consultants

Consultants are required in the following broad research and capacity building areas:

(i) Macroeconomics (Category 1): Fiscal decentralization, Public Expenditure Management Analysis, Taxation, Macroeconomic modeling, Computable General Equilibrium (CGE) Modeling, Social Accounting Matrix (SAM), and Macroeconomic Policy

(ii) Productive Sector (Category 2): Agricultural Economics, Industrial Economics, Tourism Economics, Environmental/Ecological Economics, and Development Economics.

(iii) Trade & Foreign Policy (Category 3): International Trade and Trade Policy Modeling, International Trade Law, Trade Negotiations Capacity, and Foreign Policy Issues

(iv) Social Sector (Category 4): Health Economic, Labour Economics, Education, Poverty Analysis, and Social Policy issues.

(v) Private Sector Development (Category 5): Financial Economics, Investment Growth, Criminology/ Economics of Crime, Political Economy, Industrial Economics, Regulatory Issues, and Governance Issues.

(vi) Infrastructure & Economic Services (Category 6): Infrastructure planning and management, water Resource Economics, Energy Economics, Transport Economics, Transport Planning, Urban and Regional Planning, Public Service Delivery Assessment, Delivery of Public Services in a Decentralized Environment, Costing of Public Services, Construction Economics, and Housing Market Analysis.

Candidates applying for consideration as research/capacity building consultants must:

• Have minimum qualification of MA/MSc in Economics or related social sciences. Candidates with PhD qualifications will have added advantage
• Have at least five years’ relevant research experience in their areas of expertise, backed up by a strong publication record
• Demonstrate ability to work within tight deadlines and to deliver quality outputs with minimal supervision

B: Editorial, Design and Photography Consultants

Consultants are required in the areas of publication editing, design and photography:

(i) Editorial consultants (Category 7) must have at least a first degree and five (5) years practical experience in reviewing manuscripts, copy editing and proofreading. They must be proficient in the use of DTP software, particularly MS Office, Indesign, Photoshop and Illustrator.

(ii) Design consultants (Category 8) must have at least a certificate in Design and at least five (5) years experience in design using DTP software, particularly Indesign, Illustrator and Photoshop.

(iii) Photography consultants (Category 9) with at least five (5) years experience in photography and use of camera. They should provide evidence of training in photography and demonstrate ability to produce high quality images for print production and for video.

C: Media Liaison Consultants (Category 10)

Individuals who could be offered short-term contracts to liaise with the media in the dissemination of the Institute’s research and other outputs are also required.

The media consultant will mainly assist in

(i) attracting media attention to KIPPRA events, and

(ii) offering advice on how to increase the dissemination of KIPPRA outputs in visual, audio and print media outlets.

Applicants must:

(i) Have a first degree in media communications and at least 5 years of experience in the industry,

(ii) Be of high integrity, and

(iii) Provide evidence of membership to a recognized professional body.

D: Research Assistants (Category 11)

Research Assistants are required primarily for data collection and/or analysis assignments.

Applicants must have minimum qualification of a first degree in Economics or related social sciences. Master’s degree holders and those with previous experience in research work and those who have served the Institute well in past assignments will have an added advantage.

Application Procedure

If you are interested and meet the requirements in any of the above categories, download and fill a Personal History Form (PHF) from KIPPRA’s website (www.kippra.org) and submit it together with an application letter, CV and copies of educational and professional certificates in original hard copy to the address below, clearly indicating on the envelope “CONSULTANTS AND RESEARCH ASSISTANTS DATABASE” and the specific category applied for.

This should be placed in the KIPPRA Tender Box, not later than Monday 26th September 2011 at 2.30 pm. These will be opened immediately thereafter and those willing to witness the opening are welcome at the KIPPRA Boardroom on Second Floor.

Submissions by e-mail should be sent to hr@kippra.or.ke.

Late applications will not be considered.

Individuals will be evaluated in accordance with provisions of Kenya’s Public Procurement and
Disposal Act 2005 and Regulations 2006.

KIPPRA is an equal opportunity employer and qualified candidates from the often marginalized segments of the society are particularly encouraged to apply.

Executive Director
Kenya Institute for Public Policy Research and Analysis
Bishops Road (Community Area), Bishop Gardens Towers, 2nd Floor
P.O. Box 56445-00200
Tel: 020 4936000; 2719933/4
Fax: 020 2719951

KIPPRA is ISO 9001:2008 Certified

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Kenya Red Cross Grants Manager, Accountants, M&E Manager, Programme Quality Manager and Data Management Officer Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965.

Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.

KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU).

The unit is looking for qualified persons to fill the following positions:

Position Title: Grants Manager

1 Position

Reporting to: Head of Grants and Finance

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Head of Grants and Finance, the Grants Manager will be responsible for coordination and management of all financial aspects of the programme by operationalising programme grants management systems to ensure there is full compliance with contract obligations and that all funds utilised are well documented, accounted for and reported.

S/He shall be responsible for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for the GF programme operations aimed at facilitating decision-making processes and promoting accountability.

Core Duties and Responsibilities

• Provide technical and operational support in the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for the GF programme operations aimed at facilitating decision making processes and promoting accountability.
• Grants and contract Management, compliance enforcement and coordination of financial aspects of the programme to ensure the programme achieves full contract compliance and that the programme effectively interprets and operationalises the contract requirements.
• Ensure that all Performance Framework targets are fully contracted in line with funds allocation per service area, funds are utilised as per approved budget, are adequately documented, accounted for and within the programme period.
• Coordinate audits of the PR and Sub-recipient (SR) in liaison with the Finance and Internal Audit Departments to ensure the programme is cleared in all audit requirements.
• Manage Funds disbursement requests to the PR and SRs while ensuring that bottlenecks to funds flow are addressed and programme financial risks are adequately managed.
• Manage programme budget and grants portfolio performance monitoring to ensure adequate controls for efficient funds utilisation by use of tracking tools and grants management plans.
• Monitor and track the utilisation of PR’s capital and operational expenditure against approved plans and ensure compliance.

Minimum Qualifications

• Postgraduate qualification in Business Management, Finance, Economics or equivalent qualifications.
• Over five (5) years relevant experience in areas of Grant Management coupled with Programme Management including Monitoring and Evaluation.
• Previous work in HIV/AIDS and or Health Grant Programmes will be an added advantage.

Key Competencies

• Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues and ability to influence and resolve differences and conflicts
• Demonstrated technical expertise in Strategic Management, Project Planning and Budgeting, Resource Management, Implementation ability as well as Programme Monitoring and Evaluation
• Ability to develop and implement performance management system, giving candid performance feedback and supporting professional development efforts
• Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
• Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.

Position Title: Grants Accountants

3 Positions

Reporting to: Grants Manager

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Grants Manager, the Grants Accountant will be responsible for effective planning, budgeting, implementing and evaluating accounting operations including management of the GF funds and monitoring the income against budget to ensure that all income variances are identified and investigated in a timely way and management of creditors.

S/He will manage bank reconciliations, updating and producing cash flow forecasts, according to income received and expenditure committed and reporting the monthly cash flow position,
maintaining an updated billing system, handling credit balances as well as creating a cost-effective recovery system.

Core Duties and Responsibilities

• Contribute to the development, implementation and evaluation of the annual budgets and plans aimed at operationalising programmes and projects activities
• Contribute to the review and update of accounting policies and procedures through direct analysis of new and existing financial accounting systems and procedures to increase efficiency and to ensure compliance with standard accounting principles and procedures, regulations and statutory requirements
• Coordinate receipts and disbursement, banking, protection and custody of funds, securities and financial instruments to ensure that the income recorded on the ledger is accurate and robust as well as follow up on unbilled income
• Advise management on reallocation of undisbursed funds to maximize on interest in line with policy directives
• Monitor the GF Programme income against budget and ensure that all income variances are identified and investigated in a timely way
• Monitor bank balances on a daily and periodic basis in order to produce cash flow forecasts according to income received and expenditure committed, also recommend appropriate action in the event of cash flow variances
• Ensure that the cash flow forecasts are compiled according to current best practice and are produced on a one year rolling basis.
• Liaise with auditors and ensure all requested information is supplied in a timely manner and that all relevant audit recommendations are implemented
• Manage banking relationships and highlight any issues to the Grants Manager.
• Contribute to multidisciplinary work teams to develop, implement and evaluate strategic management plans and budgets in order to improve performance standards and organisational effectiveness
• Provide various financial reports on an ad-hoc basis by extracting, compiling, analyzing, and formatting financial data; also provide assistance in interpreting report parameters, results, and data to line management, programme officers, project managers and other management personnel

Minimum Qualifications

• Bachelor’s Degree in Accounting and finance plus CPA (K) or equivalent qualifications
• Over three (3) years experience in accounting including skills in computerized accounting systems.

Key Competencies

• Considerable knowledge and ability to perform professional accounting work in accordance with the international “Generally Accepted Accounting and Auditing Principles” (GAAP), procedures, standards and controls, including financial forecasting and monitoring of budgets as well as donor accounting procedures
• Ability to identify and resolve problems in a timely manner, gather and analyse information skilfully, develop alternative solutions, work well in group problem solving situations and use reason even when dealing with emotional topics
• Considerable knowledge of management information and financial management systems, proficiency in database systems, spreadsheet and flow chart applications, computerized accounting, budgeting and human resources systems
• Ability and willingness to make consultative decisions, exhibit sound and accurate judgment, support and explain reasoning for decisions, include appropriate people in decision-making process and makes timely decisions

Position Title: Monitoring and Evaluation Manager

1 Position

Reporting to: Head of Programmes

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Head of Programmes, the Monitoring and Evaluation Manager will be responsible for providing technical leadership for all M&E activities in the GF programme.

S/He will lead M&E capacity building for the Sub-Recipients (SRs), technical reporting, ensure data quality and build the capacity for effective M&E system.

Duties & Responsibilities

• Operationalise the M&E framework designed for the GF programme including and not limited to: designing programme M&E tools for data collection, verification, management and reporting as well as data audits, supporting partners in setting up functional data management systems and processes, support the assessment processes of Sub recipients and implement actions emanating from assessments.
• Assist programme staff to develop systematic and realistic monitoring plans that capture quantitative and qualitative data to report on all indicators in Sub Recipients programmes;
• Facilitate on the job M&E training for capacity development, especially in the area of use of data for decision making.
• Develop and maintain a system for archiving M&E guidelines, tools, data files, analysis files, reports and presentations for major activity undertaken.
• Assist in gathering, summarizing and disseminating relevant technical updates on programme planning monitoring, evaluation and operations research within the project.
• Coordinate mid-term reviews and evaluation of programme activities and ensure proper documentation of innovative approaches and best practices for dissemination and sharing experiences to promote repeat applications or scaling-up in different community settings.
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness

Minimum Qualifications

• A Post Graduate Degree in M&E, statistics, Public health or equivalent qualifications
• Five years of M & E work experience in Public Health projects and /or HMIS work in Kenya.

Key Competencies

• Ability to initiate and manage change and to recognise and adjust to rapidly changing conditions in order to align CSOs/Non State Actors programmes to the National Strategy
• Strong communication and presentation skills in both English and Kiswahili, including ability to develop reports and prepare relevant publications
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet

Position Title: Programme Quality Manager

1 Position

Reporting to: Head of Programmes

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Head of Programmes, the Programme Quality Manager is responsible for the capacity assessment of the Sub Recipients ability in effective design, development, implementation and evaluation of Comprehensive HIV/AIDS programmes aimed at combating and reducing the prevalence and impact of HIV/AIDS on vulnerable communities.

S/He will provide technical support for programme implementation to ensure quality in programming and alignment to National policies, guidelines and strategies.

Duties and Responsibilities

• Provide technical support for programme implementation to ensure quality in programming and alignment to National and Global policies, guidelines and strategies.
• Support and Coordinate the design, development, implementation and evaluation of capacity building programmes aimed at equipping and strengthening SRs and communities with capacity to manage Comprehensive HIV/AIDS programmes.
• Coordinate with Regional GF staff to ensure SRs develop an integrated HIV/AIDS programme plans in line with the Government’s efforts towards reducing prevalence and impact in the country
• Coordinate with Grants Manager and the M&E Manager in the preparation of funding disbursement to assigned CSOs.
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness
• Assist in risk assessment and management for the Programme
• Advise the senior management on the latest intervention techniques in the fight against HIV and AIDS.

Minimum Qualifications

• Post graduate Degree in Public Health or related Field or equivalent qualifications.
• Over five (5) years experience in comprehensive HIV and AIDs programming.

Key Competencies

• Knowledge of HIV/AIDS health care, humanitarian relief issues, trends and goals aimed at preventing and alleviating human suffering
• Technical expertise in strategic management, project planning and budgeting, resource management as well as programme monitoring and evaluation

Position Title: Data Management Officer

1 Position

Reporting to: Monitoring and Evaluation Manager

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Monitoring and Evaluation Manager, the Data Management Officer will be Monitoring and Evaluating Data for the overall programme.

Duties & Responsibilities

• Develop M&E systems documentation and SOPs; maintain systematic data storage, filling and a report tracking system.
• Set up and manage routine and evaluation database(s).
• Provide support in the capacity building of M&E data management and develop feedback reports to the Stakeholders on data quality, completeness and use.
• Provide technical support in Database management to meet data requirements for PR and the Sub Recipients.
• Develop and maintain a system for archiving projects’ M&E guidelines, tools, data files, analysis files, reports and presentations.
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness

Minimum Qualifications

• A Bachelors Degree in Statistics, Public health or equivalent qualifications
• Five years of work experience in leading monitoring and evaluation data management of Public Health projects and /or HMIS work in Kenya.

Key Competencies

• Demonstrated technical expertise in project planning and budgeting, resource management, implementation ability as well as programme monitoring and evaluation
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 23rd September 2011.Visit Smart Jobs Kenya for more job deals

Kenya Red Cross Programme Assistant, Internal Audit & Compliance Manager and Procurement Manager Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965.

Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.

KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU).

The unit is looking for qualified persons to fill the following positions:

Position Title: Programme Assistant

1 Position

Reporting to: Deputy Secretary General, Global Fund PMU

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Deputy Secretary General, Global Fund Programme Management Unit (PMU), the Programme Assistant is responsible for providing effective confidential secretarial and administrative support services in the development, implementation and evaluation of programme activities.

Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings, travel and conferences, writing minutes, as well as monitoring the progress of various assignments to ensure that the DSG GF and the rest of the GF management team is kept fully informed on all matters requiring immediate attention.

Duties and Responsibilities

• Maintain communication channels between the Office of the Deputy Secretary General Global Fund PMU and other departments as well as external organisations and individuals.
• Prepare notes, correspondence and reports in accordance to instructions
• Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
• Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
• Schedule appointments and screening requests for meetings, synchronizing and updating the DSG GF PMU appointments.
• Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
• Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
• Monitor and track the progress of various assignments and regularly updating the DSG, GF, and other members of staff on organisational deadlines and problems.

Minimum Qualifications

• Bachelor’s degree qualification in Business Management or equivalent qualifications.
• Over three (3) years relevant experience gained in a busy executive office.

Key Competencies

• Proficiency in using word processing and other computer software packages, including use of the e-mail, the internet as well as local and wide area network systems.
• Effective communication and interpersonal skills with an attention to detail, along with an ability to analyse and evaluate different types of information
• Knowledge of principles and practices of organisation, planning, records management, research and general administration.
• Ability to follow oral and written instructions and to respond to routine letters, conduct surveys and prepare reports

Position Title: Internal Audit and Compliance Manager

1 Position

Reporting to: Deputy Secretary General, Global Fund PMU

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Deputy Secretary General Global Fund PMU, the Internal Audit and Compliance manager is responsible for conducting internal audit checks to assess effectiveness of controls, accuracy of financial transactions and efficiency of operations, also ensuring compliance in both financial, and programmes implementation to donor requirements.

In addition, to implement and enforce cost control measures by examining and analysing SRs’ accounting records to determine financial status of the institute. Other responsibilities include identifying risk factors, preparing audit reports and developing recommendations for improving service delivery systems for CSOs.

Duties & Responsibilities

• Coordinate Programme audits to PR and SRs in liaison with the Finance and programme Department and ensure the programme is cleared in all audits to the PR and SRs and follow through the implementation of the audit recommendations.
• Examine records internal (PR) and of Sub Recipients to ensure proper recording of financial transactions.
• Analyse deficiencies in Internal Control Systems, management controls, duplication of effort, extravagance, fraud or irregularities against approved management policies.
• Conduct special audits to discover fraudulent methods and techniques and to develop controls for fraud detection and prevention.
• Review and handle incidents of violations against organisational policy and regulations and recommend appropriate action
• Assess training needs as well as develop and implement on-the-job training programmes aimed at equipping staff of the PR and the SRs with knowledge and skills in internal audit control, ethical business conduct as well as integrity and accountability of funds and compliance.
• Coordinate the annual external audits of the Sub-Recipients (SR)

Minimum Qualifications

• Post Graduate degree in finance, business administration, commerce, economics or equivalent qualifications plus professional accounting qualifications such as CPA/ACCA and CISA as well as membership to a relevant professional body
• Over five years relevant professional experience in the areas of audits and accounting related to programming.

Key Competencies

• Broad knowledge of approved principles, procedures, and best practices involving accounting and financial record keeping including donor accounting procedures.
• Interpret and apply management policies and procedures, rules, regulations and government directives issued to public sector organisations.
• Proficiency in spreadsheets, databases, word-processing, and presentation applications, including computerized finance, accounting, auditing, and record keeping systems and experience working with large and complex data sets.
• Ability to maintain highest integrity on audit, deal with Regional and Branch Committees and government agencies on audit without compromising the objectivity of the internal audit function

Position Title: Procurement Manager

1 Position

Reporting to: Head of Supply Chain

Job Location: KRCS Headquarters

Overall Purpose

Responsible to the Head of Supply Chain for development, implementation and evaluation of an effective procurement plan and tender specifications for purchasing supplies and capital equipment in line with the approved budget.

Other responsibilities include developing and implementing an effective procurement and supplies management information system for monitoring and tracking costs of materials, goods and services in order to control expenditure and ensure efficient use of the organisational resources.

Duties and Responsibilities

• Prepare strategic procurement plans and budget outlining key activities to be undertaken, the projected cost, funding sources as well as expected outcomes
• Develop and implement flexible and responsive procurement and stores management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods.
• Process approved purchase requisitions and recommending the most appropriate method of procurement, either through direct purchase or through a competitive bidding process.
• Confer with vendors and suppliers to obtain product or service information such as price, availability and delivery schedule. Also obtain estimate value of goods and services through multiple quotations from reliable and competitive suppliers.
• Develop detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the Society’s approved policy as well as the Global Fund requirements
• Organise procurement selection meetings to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations.
• Prepare purchase orders, obtaining authorised signatures and forwarding procurement documents to the Finance Department for payment processing.
• Follow up with suppliers and vendors to track and evaluate the delivery of approved supplies.
• Liaise with the Logistics unit to organise for the deliveries to the SRs or End-user

Minimum qualifications

• Bachelor’s degree in Purchasing and Supplies Management plus membership to a professionally recognised body
• Over three (3) years relevant experience in purchasing and supplies management gained from a large organisation

Key Competencies

• Considerable knowledge of purchasing methods and procedures; working knowledge of sources of supplies, price trends and grades or quality of materials and equipment;
• Working knowledge of procurement policy and procedures as well as government and donor agencies procedures and regulations for acquisition and disposal of assets
• Proficiency in word processing, database, spreadsheet applications and computerised procurement and stores software packages
• Demonstrated experience in preparing, evaluating and awarding of tenders including contract management.
  

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 23rd September 2011.

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