Personal Assistant Job in Kenya

devising and maintaining office systems, including data management and filing;arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;screening phone calls, enquiries and requests, and handling them when appropriate;meeting and greeting visitors at all levels of seniority;organizing and maintaining diaries and making appointments;dealing with incoming email, faxes and post, often corresponding on behalf of the manager;taking dictation and minutes;carrying out background research and presenting findings;producing documents, briefing papers, reports and presentations;organizing and attending meetings and ensuring the manager is well prepared for meetings;Liaising with clients, suppliers and other staff.carrying out specific projects and research;responsibility for accounts and budgets;taking on some of the manager's responsibilities and working more closely with management; deputizing for the manager, making decisions and delegating work to others in the manager's absence;being involved in decision-making processMore than 6 years experience as a Personal Assistant/Secretary in a fast moving organization

Candidates to make their applications to recruitment@careerdirections.co.ke  on or before 11th  December 2013.

Clearly indicate the position applied for and your minimum salary expectation on the subject line
Note: Only shortlisted candidates will be contacted

Personal Assistant/Receptionist and Rider Jobs in Kenya

Personal Assistant/Receptionist
The personal assistant cum receptionist will be responsible for the following major duties:Usher in guests and host them at the reception as they wait to be served by the relevant person.Manage the director’s diary and schedule for meetings and other important appointments.Screening telephone calls, enquiries and requests, and handling them when appropriate.Appropriately effecting travel arrangements as requested for directorsDeal with incoming emails, faxes and postFiling of all correspondence and maintaining confidentiality of informationMaintain and update all current company contacts, regulations and services frequently used by the organization.Receive, direct and relay all calls and messages from visitors who have not been attended to by the respective and appropriate parties at that time.In charge of office consumables.Attending meetings, taking minutes and keeping notes.Liaise with service providers for better service and sourcing when necessaryEnsuring utilities are paid for on time i.e. Electricity, water, telephone among others.Qualifications and specifications:Diploma in business managementCPS qualification will be an added advantageAt least 3 years’ experience in a busy organization handling PA dutiesVery organized and neatPresentableExcellent written and oral communication skillsAged 28 to 40 years
We are looking for a motorcycle rider whose duties will be to deliver small packages of customer goods, parcels and documents within Nairobi and its environs as well as other messengerial duties using the company motorbike Valid accident free driving license class BCEFG K.C.S.E certificates At least two years’ experience as a rider in Nairobi. Knowledge of Nairobi City and its EnvironsMust have current Certificate of good conductPossess good communication skills and good command of both English and KiswahiliShould be aged between 26 and 40 years of age.Should be proactive, self-disciplined, well groomed, responsible and hardworkingMust have basic mechanic skills.If you meet the above qualifications, send your CV ONLY to ckenya.ltd@gmail.com clearly indicating PA/ Receptionist or Rider on the subject line on or before 15th July 2013. Kindly indicate current and expected salary.

Law Firm Personal Assistant Job in Kenya (Salary 50,000- 60,000k)

Personal Assistant For Law Firm 
Our client is an Advocates, Lawyers & Commissioners For Oath & Notaries Public. They are looking for a Personal Assist who shall who shall report to the Director.

Job Responsibilities

Deputizing for the Director, making decisions and delegating work to others in the Directors absenceDevising and maintaining office systems, including data management and filingScreening telephone calls, enquiries and requests, and handling them when appropriateMeeting and greeting visitors at all levels of seniorityOrganizing and maintaining diaries and making appointmentsDealing with incoming email, faxes and post, often corresponding on behalf of their managerTaking dictation and minutesMaking travel arrangementsCarrying out background research and presenting findingsProducing documents, briefing papers, reports and presentationsOrganizing and helping to coordinate meetings Liaising with clients, suppliers and other staffMaintain confidentiality in all aspects of client, staff and agency informationA Maximum of a diploma in Business Administration or related fieldAt least 2 years as a personal assistant for a senior official and in the service industry.Excellent telephone and office etiquetteAbility to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power point)Ability to work independently and smartDependable, responsible, reliable and attentive to detailAbility to maintain confidentiality as well as discretion criticalThey should also not be working for this position will require someone to start immediately.If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke, indicating the title (Personal Assistant 50k-60k) on the subject line.

Personal Assistant Kenya Jobs

id='post-body-7369649202560545594'>A petroleum company in Kenya with affiliates in Southern Sudan, Congo, Tanzania and Zambia wishes to recruit a highly experienced & self driven individual to fill the position of Personal Assistant

Job Summary
Reporting to the Director, the Personal Assistant will have his/her key performance indicators as follows:

* Coordinate and schedule all travel arrangements by ensuring timely and correct travel itineraries and accommodation arrangements for Directors and managers as required.
* Ensure timely acquisition and safe custody of travel documents i.e. visas and tickets for Directors and managers as required.
* Maintaining and organizing diaries and planning and scheduling appointments and meetings.
* Screening telephone calls, handling requests and enquiries when appropriate and handle day to day secretarial support to the director.

Person Specifications:
* Degree in Secretarial or Social Sciences and proficient in the use of computers
* Must have at least three (3) years experience in a busy environment where managing travel itineraries and ticketing is a key function.
* Excellent communication skills, both oral and written.
* Ability to work independently and with minimum supervision.
* A team player with strong interpersonal skills.
* IATA certificate in ticketing would be an added advantage.

Age guide: 30– 35 years

Qualified and interested applicants may send their applications and CV’s to the following address so as to be received latest by 24th October 2011:

The Human Resources Manager
recruitgm2000@gmail.com