Procurement Manager Job in a Utility Company Kenya

Our Client, a utility company mandated to provide cost effective and affordable quality water and sanitation services in Kenya, seeks to recruit goal-oriented, self-motivated and qualified persons to fill the following management positions:

Position: Procurement Manager 

Ref No. HR/PM/2012

Reporting to: Managing Director

Job Grade: 3

Job Purpose

To procure quality products and services in a timely manner commensurate with value for the organization in order to maintain optimum stock levels. Implementation of the overall Strategic Plan with emphasis to the procurement function.

Key Result Area / Principle Accountabilities and Duties

• Prepare the Procurement Plan and ensure compliance with the Procurement Act and related legislations.
• Ensure smooth, speedy and efficient procurement of goods and services.
• Provide support and professional advice to the Tender Committee.
• Ensure contracts and orders promote cost effectiveness.
• Ensure stock control and receive requisitions from user departments.
• Floatation of invitations.
• Evaluate tenders and come up with recommendations.
• Verify LPO and LSO.
• Advise management on the best procurement practice.
• Any other duties as may be assigned by the management from time to time.

Education, Professional Qualifications and Work Experience:

• Degree from a recognized university;
• Posses a Post Graduate Diploma in Supplies Management;
• Be a registered member of Kenya Institute of Supplies Management;
• 5 years experience gained in a busy procurement entity with at least 3 years in a Senior Management position.

Required Skills and Competencies:

• Have demonstrated outstanding professional competence in procurement work in work performance and results;
• Knowledge in procurement procedures;
• Demonstrate experience in contracting and contract management;
• Have a clear understanding of the Mission, Mandate and Vision of the company and ability to translate the role of procurement in realization of the same
• Must be able to lead a team in a dynamic work environment;
• Should posses excellent interpersonal communication skills
• Ability to lead a team in a dynamic environment;
• Must possess relevant computer skills;
• Be a team player and uphold collective responsibility.

The position is senior and demand excellent people management and development skills, written and oral communication skills both in English and Kiswahili, and high degree of honesty and integrity.

Candidates who meet the above specifications and have the drive to join a highly motivated work team, should submit their applications with a detailed CV giving three (3) names of referees, attach copies of Higher Education Loans Board (HELB) Clearance Certificate and KRA Tax Compliance Certificate.

Provide a reliable telephone and e-mail contact of self and referees, clearly quoting the reference numbers to reach us on or before Monday 16th July 2012 addressed to

DN/A 1318
P.O. Box 49010 - 00100,
Nairobi

 

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Procurement jobs in Kenya - Procurement Officer at ICT Firm (KShs 50 - 70K)

Our client is an ICT firm based in Westlands.

The client is looking to employ a procurement officer.

The Procurement Officer is responsible for effectively manage the purchasing and supplies management functions through the application of professional procurement and inventory management practices to maximise value from externally sourced products and services.

The position is responsible for developing focused strategies for procurement of products and services, supported with favourable service agreements and to offer advice and direction to staff and management, as required, with regard to procurement in support of the business objectives.

In addition, the job must coordinate cost effective disposal of assets in accordance with Bank policies and regulations.

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NEMA Jobs in kenya Legal Officer, Procurement Assistant / Officer, Receptionist, Accounts,Communications Officer, Environmental Officers and Project Manager

The National Environment Management Authority (NEMA) is established under the Environmental Management and Coordination Act (EMCA) No. 8 of 1999, as the Principal Instrument of Government in the implementation of all policies relating to the environment.

The Authority invites applications from qualified and experienced candidates for the following vacant positions:

1. Principal Corporate Communications Officer

Grade E5

1 Pos

Ref: HR 08 /2011

An officer at this level will be responsible to the Chief Corporate Communications Officer

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Kenya Airways kobs : Manager Technical Planning, Procurement Planning Analyst, Equipment Training Officer, Systems Admin, Flight Analyst and Pilots Jobs in kenya

Excellent career opportunities with Kenya Airways

Applications are invited from suitably qualified Kenya citizens for the following job opportunities:

Procurement Planning Analyst

Manager Technical Planning

Systems Administrator - Exchange & Domain Services

Equipment Training Officer - Ground Services Training

Demand Flight Analyst EUEA

Direct Entry Pilot

Ab Initio Pilot Trainee

For the full role profiles and closing dates please visit our website.

Apply by registering your application online on the Kenya

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Procurement & Logistics Officer CHF International / Kenya Job Vacancies

CHF International’s mission is to be a catalyst for long-lasting positive change in low- and moderate-income communities around the world, helping them to improve their social, economic and environmental conditions.

CHF International / Kenya is seeking to hire a Procurement & Logistics Officer for its programs in Kenya.


The Procurement amp; Logistics Officer will be responsible for ensuring the smooth operation of all day-to-day program support activities and effective coordination and integration of all support activities resolving challenges and obstacles through proper logistical planning.

The position holder will oversee procurement of goods, equipment & services, review contracts and leases, conduct annual vendor pre-qualification, maintenance of the office buildings, grounds,
equipment and vehicles.

The Procurement & Logistics Officer is responsible for developing annual department budget, detailed work plans, providing technical assistance & training in procurement, fleet & asset management and logistics to our partners.

The Procurement & Logistics officer will manage hiring, and/or leasing, general use & maintenance of all program vehicles.

Additionally, the Procurement and Logistics Officer will oversee the general safety and security procedures, conduct OFAC checks, maintain and regularly update the security plan and document security related incidents and alerts.

Qualifications
* Bachelor’s degree in business administration, purchasing & supply or a relevant field.
* Minimum three years working experience in procurement & logistics experience preferably with US Government funded projects.
* In depth knowledge of USAID rules and regulations will be an added advantage.
* Able to read and interpret contract documents
* Strong communication skills;
* Fluent in both English and Swahili;
* A person of known integrity.
* Willing to travel outside of Nairobi as required to perform duties.

To apply, email to vacancies@chfkenya.org a cover letter, detailed CV documenting work history and current responsibilities, salary history, and educational certificates, and three reference contacts.

One of the referees has to be an immediate supervisor.

Applications must be received by October 23, 2011 to be considered.

For more details on this position visit our website: www.chfkenya.org/vacancies.php

Procurement and Logistics Manager Job in Nairobi Kenya

Job Title: Procurement and Logistics Manager

Number of Positions: One (1)

Location: Nairobi, Kenya

Closing Date: Monday, 3rd October 2011 at 1:00pm

Overview

While managing a team of procurement and logistics the position holder will be responsible for developing and implementing processes, procedures & controls, Initiating and expediting company specific cost reduction programs by defining innovative procurement strategies, strategizing and optimizing the procurement plan for the company based on projects forecast, preparing the annual materials budget based on the business plan, supervising procurement and logistics staff and managing and negotiating with all vendors.

Duties and responsibilities

• Planning, developing, organizing, directing,

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University of Nairobi Assistant Procurement Officer and Procurement Assistant Jobs in Kenya

University of Nairobi

Applications are invited for the following positions: -

Assistant Procurement Officer

Grade CD

One (1) Post

AD/9/404/11

(R&T)

Applicants must have a Bachelors degree in either Commerce, Business Administration or Economics from a recognized university.

They must have Foundation Diploma from the Chartered Institute of Purchasing and Supply or its equivalent from a recognized institution and three (3) years working experience in Procurement or in Clearing and Forwarding.

Those with additional certificates in Clearing

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Kenya Red Cross Programme Assistant, Internal Audit & Compliance Manager and Procurement Manager Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965.

Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.

KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU).

The unit is looking for qualified persons to fill the following positions:

Position Title: Programme Assistant

1 Position

Reporting to: Deputy Secretary General, Global Fund PMU

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Deputy Secretary General, Global Fund Programme Management Unit (PMU), the Programme Assistant is responsible for providing effective confidential secretarial and administrative support services in the development, implementation and evaluation of programme activities.

Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings, travel and conferences, writing minutes, as well as monitoring the progress of various assignments to ensure that the DSG GF and the rest of the GF management team is kept fully informed on all matters requiring immediate attention.

Duties and Responsibilities

• Maintain communication channels between the Office of the Deputy Secretary General Global Fund PMU and other departments as well as external organisations and individuals.
• Prepare notes, correspondence and reports in accordance to instructions
• Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
• Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
• Schedule appointments and screening requests for meetings, synchronizing and updating the DSG GF PMU appointments.
• Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
• Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
• Monitor and track the progress of various assignments and regularly updating the DSG, GF, and other members of staff on organisational deadlines and problems.

Minimum Qualifications

• Bachelor’s degree qualification in Business Management or equivalent qualifications.
• Over three (3) years relevant experience gained in a busy executive office.

Key Competencies

• Proficiency in using word processing and other computer software packages, including use of the e-mail, the internet as well as local and wide area network systems.
• Effective communication and interpersonal skills with an attention to detail, along with an ability to analyse and evaluate different types of information
• Knowledge of principles and practices of organisation, planning, records management, research and general administration.
• Ability to follow oral and written instructions and to respond to routine letters, conduct surveys and prepare reports

Position Title: Internal Audit and Compliance Manager

1 Position

Reporting to: Deputy Secretary General, Global Fund PMU

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Deputy Secretary General Global Fund PMU, the Internal Audit and Compliance manager is responsible for conducting internal audit checks to assess effectiveness of controls, accuracy of financial transactions and efficiency of operations, also ensuring compliance in both financial, and programmes implementation to donor requirements.

In addition, to implement and enforce cost control measures by examining and analysing SRs’ accounting records to determine financial status of the institute. Other responsibilities include identifying risk factors, preparing audit reports and developing recommendations for improving service delivery systems for CSOs.

Duties & Responsibilities

• Coordinate Programme audits to PR and SRs in liaison with the Finance and programme Department and ensure the programme is cleared in all audits to the PR and SRs and follow through the implementation of the audit recommendations.
• Examine records internal (PR) and of Sub Recipients to ensure proper recording of financial transactions.
• Analyse deficiencies in Internal Control Systems, management controls, duplication of effort, extravagance, fraud or irregularities against approved management policies.
• Conduct special audits to discover fraudulent methods and techniques and to develop controls for fraud detection and prevention.
• Review and handle incidents of violations against organisational policy and regulations and recommend appropriate action
• Assess training needs as well as develop and implement on-the-job training programmes aimed at equipping staff of the PR and the SRs with knowledge and skills in internal audit control, ethical business conduct as well as integrity and accountability of funds and compliance.
• Coordinate the annual external audits of the Sub-Recipients (SR)

Minimum Qualifications

• Post Graduate degree in finance, business administration, commerce, economics or equivalent qualifications plus professional accounting qualifications such as CPA/ACCA and CISA as well as membership to a relevant professional body
• Over five years relevant professional experience in the areas of audits and accounting related to programming.

Key Competencies

• Broad knowledge of approved principles, procedures, and best practices involving accounting and financial record keeping including donor accounting procedures.
• Interpret and apply management policies and procedures, rules, regulations and government directives issued to public sector organisations.
• Proficiency in spreadsheets, databases, word-processing, and presentation applications, including computerized finance, accounting, auditing, and record keeping systems and experience working with large and complex data sets.
• Ability to maintain highest integrity on audit, deal with Regional and Branch Committees and government agencies on audit without compromising the objectivity of the internal audit function

Position Title: Procurement Manager

1 Position

Reporting to: Head of Supply Chain

Job Location: KRCS Headquarters

Overall Purpose

Responsible to the Head of Supply Chain for development, implementation and evaluation of an effective procurement plan and tender specifications for purchasing supplies and capital equipment in line with the approved budget.

Other responsibilities include developing and implementing an effective procurement and supplies management information system for monitoring and tracking costs of materials, goods and services in order to control expenditure and ensure efficient use of the organisational resources.

Duties and Responsibilities

• Prepare strategic procurement plans and budget outlining key activities to be undertaken, the projected cost, funding sources as well as expected outcomes
• Develop and implement flexible and responsive procurement and stores management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods.
• Process approved purchase requisitions and recommending the most appropriate method of procurement, either through direct purchase or through a competitive bidding process.
• Confer with vendors and suppliers to obtain product or service information such as price, availability and delivery schedule. Also obtain estimate value of goods and services through multiple quotations from reliable and competitive suppliers.
• Develop detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the Society’s approved policy as well as the Global Fund requirements
• Organise procurement selection meetings to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations.
• Prepare purchase orders, obtaining authorised signatures and forwarding procurement documents to the Finance Department for payment processing.
• Follow up with suppliers and vendors to track and evaluate the delivery of approved supplies.
• Liaise with the Logistics unit to organise for the deliveries to the SRs or End-user

Minimum qualifications

• Bachelor’s degree in Purchasing and Supplies Management plus membership to a professionally recognised body
• Over three (3) years relevant experience in purchasing and supplies management gained from a large organisation

Key Competencies

• Considerable knowledge of purchasing methods and procedures; working knowledge of sources of supplies, price trends and grades or quality of materials and equipment;
• Working knowledge of procurement policy and procedures as well as government and donor agencies procedures and regulations for acquisition and disposal of assets
• Proficiency in word processing, database, spreadsheet applications and computerised procurement and stores software packages
• Demonstrated experience in preparing, evaluating and awarding of tenders including contract management.
  

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 23rd September 2011.

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Rural Electrification Authority Procurement, Engineers, Customer Care, Wood Scientist and Accountants Jobs in Kenya

The Rural Electrification Authority, a State Corporation within the Energy Sector seeks to fill the following positions:

Manager Renewable Energy and Generation

MG 4

1 Post

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Duties & Responsibilities:

• Planning, directing, coordinating, monitoring and implementing all programmes relating to the Renewable energy function;
• Initiating, formulating, reviewing and implementing policies, programmes and strategies relating to renewable energy;
• Developing methodologies of achieving renewable energy goals, programmes and objectives;
• Initiating projects;
• Liaising with other organizations and stakeholders in the promotion of renewable energy;
• Preparation, control and overall integrity of budget for national renewable energy programmes and projects;
• Research and training activities, and
• Overall supervision and development of staff.

Qualifications:

• A Bachelor of Science in any of the following Engineering disciplines: Electrical , Mechanical or Chemical from a recognized university;
• Registered by the Engineers Registration Board of Kenya with a current practicing licence;
• A Masters Degree in any of the following disciplines will be a definite advantage: Energy, Chemistry, Biochemistry, Forestry, Agriculture or Environmental Sciences from recognized institutions;
• Thorough understanding of national goals, policies and objectives and the ability to translate them into renewable energy policies and programmes;
• High degree of professional competence and administrative capability and leadership qualities required for effective planning, direction, control and coordination of Renewable Energy Programmes;
• Personal Integrity: a strong commitment to openness, honesty and inclusiveness, demonstrable tolerance, approachability and capability to inspire trust in others;
• Personal responsibility- the willingness to accept responsibility for own actions and outcomes;
• Possession of a Leadership/ Management Course Certificate will be an added advantage.

Experience:

• Relevance working experience of twelve (12) years, Five (5) of which should be in the field of Renewable Energy.
• Served at a senior management level for three (3) years or Job Group Q and above in the Civil service or its equivalent.

Customer Care Staff

Job group “K”

8 Posts

Duties & Responsibilities:

He/she will be responsible for:

• Answering all incoming calls and offering the required solution to customers;
• Receiving and directing visitors in a pleasant and cautious manner;
• Receiving and resolving customers complaints;
• Following up on any pending and unresolved customer issues;
• Maintaining a register of all resolved, referred and pending customers issues;
• Processing of letters, reports and other correspondence;
• Gathering data on prospective customers;
• Receiving mail and parcels at the reception and ensuring that they are delivered to the right person at the right time;
• Familiar with the Authority’s business, products and services;
• Ensuring that the front office area is kept tidy and clean, and
• Any other duties that may be assigned from time to time.

Qualifications:

• KCSE Grade C+ (plus) its equivalent with C in English and Kiswahili;
• Diploma in either Marketing, Customer service or Public Relations;
• Certificate in Front office or in Telephone operations
• Secretarial Certificate from KNEC is an added advantage;
• Proficiency in Computers, and
• Three (3) years relevant experience in a busy office.

These positions require all rounded individuals with excellent communication and interpersonal skills, ability to deal with people at all levels, team players, flexible, disciplined and willing to work odd hours.

Chief Procurement Officer

MG 6

1 Post

Duties & Responsibilities:

He/she will be responsible for:

• Effective Management of Procurement activities within the organization;
• Monitoring and reporting on the departmental performance targets quarterly in line with the Authority objectives and initiating necessary interventions;
• Providing goods and services procurement reports;
• Coordinating implementation of strategies on local and overseas procurement of goods and services for the department;
• Proposing and overseeing additional system functionality requirement implementation;
• Implementing long-term and short-term procurement plans in liaison with users and in line with the Authority material requirements;
• Maintaining an updated supplier list by conducting global market survey and ensuring pre– qualification of competent providers of goods and services;
• Documenting all norms and procedures for the department and ensuring their compliance;
• Coordinating tender opening schedules;
• Coordinating factory inspection visits for the engineers and the department to ensure receipt of quality goods;
• Coordinating inspection and acceptance of all materials received by the Authority to ensure receipt of quality goods;
• Ensuring timely settlement of goods and services delivery disputes with suppliers and other stakeholders;
• Maintenance of Tender Committee Documentation;
• Managing the Procurement secretariat team to offer adequate consultancy and support services to other divisions of the Authority;
• Coordinating the administration of contracts and expediting the delivery of goods and services to ensure performance by suppliers of their contractual obligations;
• Participating in managing human, financial and material resources assigned to the department.
• Supervising and appraising sectional staff and identifying their training and development needs.
• Coordinating budgeting and budgetary control for the department.
• Implementing of cultural/behavioral change initiatives within the department.
• Implementing of management and technological innovations to enhance the department’s efficiency, and
• Performing any other duties that may be assigned from time to time.

Qualifications:

• Bachelor Degree in a Business related field;
• MBA or Masters Degree in Procurement shall be an added advantage;
• Graduate Diploma in Supplies Management (MCIPS);
• Management Development Course;
• Membership of a recognized profession body in Supplies Management;
• Computer Literacy;
• Proficiency in SAP will be an added advantage;
• Proficiency in MS office, and
• 9 years working experience.

Supplies Officer

MG 10

2 Posts

Duties & Responsibilities:

• Supervision of all stores activities and putting in place monitoring measures to ensure material quality at all times;
• Coordinating stores activities by ensuring that materials delivered to the individual storage location are exactly according to the order by checking their quality through the inspection team, quantity and condition on arrival;
• Controlling the dispatch of materials to contractors by ensuring that only released and dully authorized materials are dispatched from the Stores;
• Ensuring safe storage of all materials in the store by spot checks, good housekeeping and identification of unsafe working methods to minimize losses from damages;
• Provision of reliable information to management at any point in time on stocks and conditions of materials in the stores by establishing, maintaining and updating accurate records of stocks, issues and dispatches;
• Management of the continuous supply of materials through inter-store transfer and coordination with the purchasing section to ensure availability of stocks at all time;
• Staff Development through job training, instilling discipline and motivating subordinates to enhance improved performance;
• Coordination with transporters to ensure delivery of materials to destined stores;
• Ensuring regular system clean up such that the physical stock situation corresponds with that of operating system (SAP); and
• Scheduling, managing stock taking and maintaining inventory accuracy at all times.

Qualifications:

• Bachelor’s Degree in Procurement, Commerce, Business Administration or Electrical Engineering;
• Post Graduate Diploma in Procurement from a reputable and recognized institution;
• Membership of the Chartered Institute of Purchasing & Supplies (MCIPS) will be an added advantage;
• Computer Literate
• Membership of the Kenya Institute Supplies Management, and
• Five (5) years of relevant working experience.

Storekeepers

2 Posts

Job group “J”

Duties & Responsibilities:

He/she will be responsible for:

• Receipt from suppliers and issues of materials to contractors;
• Conduct the initial quality inspection of materials received from suppliers;
• Liaise with the inspection and acceptance committee for the mandatory inspection ,and
• Conduct periodic stock take and reconciliations.

Qualifications:

• Diploma in Purchasing & Supplies Management from a reputable institution;
• Member of the Kenya Institute of Supply Management (KISM);
• Member of the Chattered Institute of Purchasing & Supplies (MCIPS);
• Robust customer service skills;
• Computer Literacy;
• Proficiency in SAP will be an added advantage, and
• Three (3) years working experience.

Senior Wood Scientist

MG 8

1 Post

Duties & Responsibilities:

He/she will be responsible for:

• Formulating, updating and maintaining technical specifications for poles for use in the electricity distribution function;
• Carry out quality verification of poles being delivered to the Company to ensure conformity to standards;
• Coordinate internal testing of poles and ensure conformity to Company technical standards and KS 516;
• Formulate, maintain and update procedures to be consistent with current trends in timber preservation;
• Supervise pole treatment facilities to ensure appropriate chemical treatment of wood poles in compliance with the set standards and specifications;
• Carry out inspection of raw seasoned poles before delivery to treatment facilities and coordinate their treatment in conformity with set standards;
• Formulate policy framework on ownership through concession of forest plantations and commercial tree growing for provision of power distribution pole; and
• Undertaking other tasks that may be assigned.

Qualifications:

• Bachelor of Science Degree in Wood Science & Technology or other comparable qualifications from a recognized institution;
• At least five (5) years work experience in wood preservation industry;
• Knowledge on Quality Management Systems will be an added advantage , and
• Computer Literacy.

3rd Assistant Engineer (Civil Engineer)

MG10

1 Post

Duties & Responsibilities:

• Preparation and evaluation of tenders for civil works;
• Validation of civil works drawings;
• Supervision of civil engineering works, and
• Valuation and capitalization of civil and mechanical assets.

Qualifications:

• Bachelors degree in Civil and Construction Engineering or Higher National Diploma in Civil and Construction Engineering or equivalent from a recognized institution;
• Registered graduate engineer or graduate technician engineer as the case may be with the Kenya Engineers Registration Board (KERB);
• Degree holders to have served for at least three (3) years in the supervision of civil engineering projects or other related function;
• For Higher Diploma to have served for at least four (4) years in the supervision of civil engineering projects or other related function;
• Attained a performance rating of at least good in the last three (3) performance periods; and
• Computer literacy.

Treasury Accountant II

MG 10

1 Post

Duties & Responsibilities

• Ensure that projection of cash flows are as per Authority requirements;
• Carrying out reconciliations of all bank accounts;
• Monitoring maturity schedules for projects;
• Maintaining bank balances as per approved procedures;
• Procuring forex as per Authority requirements within the approved policies and procedures.

Qualifications

• B. Com. (Accounting/Finance) or related degree;
• CPA II or ACCA II;
• Five (5) years experience relevant to this position ;
• Computer literacy ,and
• Treasury and supervisory certificate are added advantage.

or

• CPA (K), or ACCA III;
• Seven (7) years relevant working experience; and
• All above certificate.

Inventory Accountant III

MG 11


1 Post

Duties & Responsibilities

• Costing of materials in various stores;
• Monthly stock reconciliation;
• Daily monitoring of issues and receipts in the system;
• Weekly review of stock form all locations, and
• Supervising & organizing monthly stock take.

Qualifications:

• B. Com. (Accounting/Finance) or related degree
• CPA II or ACCA II
• Three (3) years experience relevant to this position
• Computer literacy;

or

• CPA (K) or ACCA Final;
• Five (5) years work experience;
• Above certificates.

Fixed Asset Register Accountant III

MG 11

1 Post

Duties & Responsibilities:

• Updating and maintenance of Fixed Asset Register;
• Monitoring & Reconciling WIP accounts;
• Ensuring timely capitalization of assets;
• Ensuring correct depreciation rates are applied;
• Preparing proposals for disposal of assets.

Qualifications:

• B. Com. (Accounts/Finance) or related degree;
• CPA II or ACCA II;
• Three (3) years relevant experience, and
• Computer literacy.

or

• CPA (K) or ACCA Final;
• Five (5) years relevant working experience;
• Above certificate.

Assistant Accountant, Receipting III

MG 13

1 Post

Duties & Responsibilities:

• Receipting of bank advises;
• Reconciliation of cash in hand account; and
• Preparation of Daily cash balance report.

Qualifications:

• B. Com. (Accounts/Finance) or related degree;
• Computer literacy, and
• Relevant experience.

or

• CPA II or ACCA II;
• Two (2) years work experience, and
• Computer literacy.

Assistant Accountant, Payments

MG 13

1 Post

Duties & Responsibilities:

• Writing cheques;
• Batching payments;
• Circulation of payment vouchers;
• Release of cheques,and
• Custodian of cheques.

Qualifications:

• B. Com. (Accounts/Finance) or related degree;
• Computer literacy, and
• Relevant experience.

or

• CPA II or ACCA II;
• Two (2) years work experience.

Assistant Accountant, Payroll

MG 13

1 Post

Duties & Responsibilities:

• Assisting in payroll preparations;
• Collating of payroll;
• Collating of payroll deductions, and
• Reconciling the payroll accounts.

Qualifications:

• B. Com. (Accounts/Finance) or related degree;
• Computer literacy, and
• Relevant experience.

or

• CPA II or ACCA II
• Two (2) years work experience
• Computer literacy;

Applications (indicating current basic salary) together with Curriculum Vitae, copies of academic certificates and relevant testimonials including daytime telephone contacts and names of three referees and quoting the job title on the envelope should be sent to the office of the Chief Executive Officer at the address indicated below on or before 26th Sept, 2011.

The Chief Executive Officer
Rural Electrification Authority
P.O. Box 34585 – 00100
Nairobi, Kenya

REA is an equal opportunity employer and only shortlisted candidates will be contacted.Visit Smart Jobs Kenya for more job deals

Save the Children Somalia / Somaliland Procurement Assistant Job in Nairobi Kenya

Introduction

Save the Children is the world's largest independent organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children is made up of 27 member organizations across the globe.

Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates.

Save the Children has a long history of engagement in Somalia and has been working in Somalia and Somaliland for the past 40 years. Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Currently, Save the children has operations in Somaliland, Puntland and South Central Somalia.

Job Purpose

Provide assistance to Nairobi Logistics team on matters related to day to day procurement work and assist in maintaining stores of Somalia programme in Nairobi.

Assist his/her line manager to ensure that procurements are carried out following standard Save the Children procurement policy and procedures and all documentation and paper work is properly filed & kept in order.

Key Accountabilities

• If assigned, receive purchase requests and coordinate with the requesting office/department on specifications, quality and delivery time, as necessary.
• Assist in filing, recording and updating day to day procurement records.
• Assist his/her line manager in following up matters related to procurements with the suppliers and reporting if any discrepancy is observed.
• Assist in updating the order tracking information and ensure that information is readily available upon request.
• Receive material ordered from suppliers and ensure that all goods received are as per Purchase Order/Contract, any discrepancies must be documented & reported to his/her line manager.
• Assist in record keeping of Nairobi stores and update the information and records regularly.
• Provide up to date information on stores and liaise with field programme teams on dispatching items from Nairobi and stores.
• Assist his/her line manager on matters related to clearing and forwarding of goods/supplies in and out of Kenya.
• Coordinate with local freight forwarders as and when need arises.
• Assist his/her line manager in data updating and record keeping of information related to procurements and stores.
• Ensure that all paper work is kept according to the policies and procedures of the organisation and filed neatly with supporting documents in respective files.
• Undertake any other reasonable duties requested by the line manager, where those do not go against the policy of the organisation.

Person specification

Essential requirements

• Higher Diploma or relevant qualification in Procurement and Supplies
• Certification/qualification in assets and stores management
• Minimum 3 years experience in a similar capacity, preferably in an INGO.
• Computer literacy (MS Office - Word, Excel).
• Good organisational skills
• Good planning and co-ordination skills
• Ability to work under high pressure and cope with multiple demands
• Ability to work with minimal supervision

Desirable requirements

• Past experience of working with INGO which has operations in Somalia/Somaliland

Code of Conduct

Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff.

Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Applications should be forwarded to: jobssomalia@scuk.or.ke

This position is only open to Kenyan nationals.

Only short listed individuals will be notified.

Application Closing Date: 23rd September 2011, 1500hrs

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Procurement Officer Job in Kenya - Food Manufacturing Company

Job Title: Procurement Officer

Company Profile: Our client is in the food manufacturing industry

Reports to: Procurement Manager

Main Responsibilities

• Receiving storing issuing materials and compiling records of supply transaction
• Receiving and counting all items to ensure the quality agree with the delivery note
• Stock control according to prescribed computerized inventory system ERP
• Make regular follow up on orders and delivery document
• Making sure the stock and card EPR are reconcile
• Sourcing of supplies
• Maintaining a database of suppliers
• Ensuring the smooth running of the purchasing &stores department
• Ensure steady supply of materials in organization so as to meet its needs.
• To procure efficiently & wisely, obtaining by ethical means the best value for every shilling spent.
• Protecting company’s cost structure.
• Monitoring supply market trends.
• Maintaining the correct quality/value balance.
• To help generate the effective development of new products.

Required Qualifications

• Any basic degree
• Dip in Supply Chain/Business Management (Major: any of Logistics/Supply).
• 5 years experience in a similar capacity 3 which MUST be in a medium sized manufacturing industry.
• 1 Year Exposure to IT based procurement and inventory applications

Personal traits:

• Energetic
• Integrity
• Diligent
• Self Drive
• Self disciplined

To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted

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KASNEB Jobs in Kenya - Procurement Manager, Procurement Officer and Internal Audit Officers

KASNEB is established under the Accountants Act, No. 15 of 2008 and the Certified Public Secretaries of Kenya Act, Cap 534, with the mandate to develop syllabuses, conduct professional and technician examinations; certify candidates in finance, accountancy, governance and management, information communication technology and related disciplines; promote its qualifications globally and accredit relevant training institutions.

The vision of KASNEB is to be the preferred world-class professional examinations body in finance, accountancy, management, information technology and related disciplines.

In keeping with current strategic needs, KASNEB is pleased to announce the following vacancies:

1. Procurement Manager

1 Position

Ref: HR-PSU/PM/2011

Reporting to the Head of Procurement and Supplies Unit, the Procurement Manager will manage procurement activities in accordance with the Public Procurement and Disposal Act, 2005 and the Public Procurement and Disposal Regulations, 2006.

Duties and responsibilities:

• Coordinating procurement processes and procedures to ensure compliance with the Public Procurement and Disposal Act and Regulations.
• Implementing procurement and supplies policies including effective stock control systems.
• Preparing and implementing the annual procurement plan and budget.
• Undertaking pre-qualification of suppliers and conducting periodic market surveys.
• Ensuring excellent service delivery to internal customers regarding their goods and services requisitions.
• Effective management of supplier relationships for timely delivery of goods and services.
• Maintaining accurate and up-to-date procurement records as well as stock records.
• Conducting periodic stock taking.
• Ensuring efficient disposal of idle assets.
• Providing secretariat services to the KASNEB procurement committee.

Qualifications and experience:

• Bachelors degree in Purchasing and Supplies Management, Commerce, Economics or related disciplines from a recognised university.
• A masters degree in a relevant discipline would be an added advantage.
• A diploma in Purchasing and Supplies from a recognised institution.
• A member of the Kenya Institute of Supplies Management (KISM).
• At least five (5) years working experience in purchasing and supplies management.
• Excellent knowledge of the Public Procurement and Disposal Act and Regulations.
• Computer literate with demonstrable experience in the use of inventory management software.
• Excellent written and oral communication skills.
• High level of integrity and ethics.
• A team player with strong analytical skills.
• Knowledge of conduct of meetings will be an added advantage.

2. Procurement Officer

1 Position

Ref: HR-PSU/PO/2011

Reporting to the Procurement Manager, the Procurement Officer will undertake various procurement activities.

Duties and responsibilities:

• Maintaining the suppliers register.
• Processing tenders and quotations for supply of goods and services.
• Processing orders for goods and services.
• Liaising with internal customers with regard to their requisitions for supply of goods and services.
• Tracking orders and procurement assignments.
• Recording all purchase transactions and updating purchase records.
• Compiling support documents necessary for payment for goods and services.
• Preparing monthly procurement reports.
• Conducting periodic market surveys.
• Assisting in the disposal of idle assets.

Qualifications and experience:

• Bachelors degree in Purchasing and Supplies Management, Commerce, Economics or related disciplines from a recognised university.
• A diploma in Purchasing and Supplies from a recognised institution.
• At least three (3) years working experience in purchasing and supplies management.
• A member of the Kenya Institute of Supplies Management (KISM).
• Excellent knowledge of the Public Procurement and Disposal Act and Regulations.
• Demonstrable experience in the use of inventory management software.
• Excellent written and oral communication skills.
• High level of integrity and ethics.
• A team player with strong analytical skills.
• Knowledge of conduct of meetings will be an added advantage.

3. Internal Audit Officer

2 Positions

Ref: HR-IAU/IAO/2011

Reporting to the Head of Internal Audit Unit, the Internal Audit Officer will be responsible for performing risk based audits to provide assurance to the Board and management on the effectiveness of risk management processes.

Duties and responsibilities:

• Reviewing the risk management policy and the framework for management control.
• Preparing the operational strategic plan and annual audit work plan.
• Performing internal audit assignments, internal audit procedures and preparing initial audit observations/reports with recommendations as appropriate.
• Reviewing and evaluating the financial controls, systems, procedures, books of account, financial statements and periodic financial reports.
• Carrying out value for money audits to confirm effective and efficient use of financial and non financial resources.
• Reviewing and evaluating information communication technology (ICT) control systems, processes and procedures with the view of enhancing internal controls.
• Carrying out compliance audits with laws, rules, regulations and good governance practices.
• Monitoring the implementation of the risk management framework and the risk register.
• Carrying out special audits or investigations as and when necessary.

Qualifications and experience:

• Bachelors degree in Commerce, Accounting or related discipline from a recognised university.
• Holder of Certified Public Accountants (CPA) qualification.
• Possession of the Certified Internal Auditors (CIA) and/or Certified Information Systems Auditors (CSIA) qualifications will be an added advantage.
• Three (3) years internal audit experience in a risk based audit environment.
• Demonstrable experience in the use of computer audit software systems.
• Familiarity with public sector systems.
• Excellent written and oral communication skills.
• Good personal judgment and initiative.
• High level of integrity and ethics.
• A team player with strong analytical skills.

Application Procedure

Interested and qualified candidates should send their applications enclosing detailed curriculum vitae, copies of professional certificates, testimonials, current and expected salary and names and addresses of three referees so as to reach the undersigned not later than Wednesday, 21 September 2011.

The envelope should be marked “CONFIDENTIAL” quoting the “REFERENCE NUMBER” and be addressed to:

Secretary and Chief Executive
KASNEB
P.O. Box 41362 – 00100,
Nairobi

“Kasneb is an equal opportunity employer”

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Procurement Officer Job vacancy in Kenya - Kiambu Water and Sewerage Company

Kiambu Water and Sewerage Company is a water service provider with a mandate to provide water and sewerage services in Kiambu Municipality under a service provision agreement with Athi Water Services Board.

We have an opening for a qualified professional in procurement to give leadership in all the company’s procurement processes.

Reporting to the Managing Director, the Procurement Officer will be responsible for planning and controlling all the activities in the Procurement Department.

Key responsibilities:

• Efficient procurement management in the company.
• Liaising with other departments on sourcing of required materials, services and equipment.
• Ensuring sound management of stores and monitoring levels of items to maintain minimum reorder levels.
• Preparing and ensuring implementation of the procurement manual.
• Managing the annual supplier prequalification exercise.
• Ensure compliance with procurement Act and Rules.

Requirements:

• Minimum of a Diploma in Purchasing and Supplies Management or equivalent.
• Excellent problem solving and organizational skills.
• 4 years experience in procurement in a big organization.
• Demonstrate experience in procurement process.
• Should be conversant with the Public Procurement Act and Regulations.
• Must be a member of Kenya Institute of Supplies Management (KISM)

If your background and competences match the specification of this position send your application letter and attach your curriculum vitae that contain your qualifications experience, present position, current and expected remuneration, day telephone numbers and names and addresses of three referees to reach the undersigned by 16th September, 2011.

The Managing Director,
Kiambu Water & Sewerage Company Ltd,
P.O Box 409 – 00900,
Kiambu

Email: Kiwasco.water@gmail.com

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NGO Job in Kenya - Procurement and Logistics Officer

A leading non-governmental organization (NGO) based in Kenya is seeking to recruit candidates to fill the post of Procurement and Logistics Officer.

The NGO’s current activities in Kenya are in the sectors of Health/HIV and education in the following provinces: North Eastern, Rift Valley, Nairobi and Western Provinces.

Position: Procurement and Logistics officer, based in Nairobi with frequent travel to the Field.

Duties and Responsibilities

• Facilitating movement of goods and personnel between various stations while ensuring logistical systems/procedures are functional and effective.
• Carrying out procurement of services and goods, while ensuring procurement systems/ procedures are functional and effective.

Basic requirements and experience.

• Minimum of a Diploma in procurement/supply-chain-management or Diploma in Procurement / Logistics – CIPS.
• Minimum of 3 years of progressively responsible procurement related administrative experience at the national or international level.
• Advanced skills in the usage of computers and office software packages (MS Word, Excel, etc), Graduate training is an added advantage.

Interested candidates can submit their CV/Resume and cover letter including salary requirements to:

Human Resource Officer,
P. O. Box 67509, 00200,
Nairobi;

by 9th September 2011

or e-mail: teneyeslimited@gmail.com

Full Job description may be viewed on the website; www.bentleysinter.com

Telephone: 020-2224319/2225841.

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Procurement Officers Jobs in Kenya - University of Nairobi

University of Nairobi

Applications are invited for the following positions:-

Procurement Officer
Grade EF

Procurement Department
AD /8/382/11

5 Posts
R&T

Applicants must be holders of a Bachelors degree in Commerce, Economics or Business Administration (At least 2nd Class Honours, Lower Division).

They must also be in possession of a CIPS Graduate Diploma or equivalent in Purchasing and Supplies Management from a recognized institution.

They must be members of a professional procurement body.

They must have a least five (5) years experience in a middle level management position in a large organization.

They must possess outstanding management and administrative skills in procurement and Supplies and management and must also be well-versed in Public Procurement and Disposal Law and proven integrity record. They must be computer literate.

Under the direction of the College Principal, the successful candidates will be expected
to-Coordinate preparation and consolidation of Annual Procurement Plan Provide secretariat services to the College Procurement Committee Ensure that all procurement transactions are as per the Public Procurement and Disposal Act (2005) and Public Procurement and Disposal Regulations (2006) Advise on Public Procurement Law, among other duties.

Note:

1. Applicants should submit seven (7) of the above supporting documents and applications letter.

2. Applications and related documents should be forwarded through the applicants' heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. They should quote post reference codes as shown for each posts in the advertisement.

3. Applications should be addressed as per the codes below:-

R&T
The Deputy Registrar,
Recruitment & Training Section,
P.O Box 30197-00100,
Nairobi.

Only shortlisted applicants will be contacted.

Closing Date: Friday, 19th August, 2011.

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Procurement Job Vacancy in Kenya - Procurement Specialist

A USAID contractor is recruiting for a Procurement Specialist to support procurement efforts based in Nairobi.

Applicants should possess at least three years of relevant experience in Kenya carrying out core procurement functions.

Experience with procurement for donor funded projects, preferably USAID, is preferred.

A degree in a relevant field is required and all candidates must speak and write fluent Swahili and English.

To Apply:

Qualified applicants must include a cover letter highlighting relevant experience, a current Curriculum Vitae (CV) including all language abilities, and a list of 3 references with contact information.

Applicants must be willing to work and travel throughout Kenya. Applications should be sent via email to hr@kenyati.com not later than Tuesday, August 9th, 2011.

Please type the position for which you are applying in the subject line of the message.

Only finalists will be contacted.

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Head of Procurement Job in Kenya - International Security Solutions Group

Our client, the world's leading international security solutions group wishes to fill the following position in their Kenyan Company.

Head of Procurement

Ref No: 145/CX/FN

This challenging role will report to the Finance Director and play a pivotal part in inculcating a culture of dedication and a high level of integrity while ensuring that the procurement, resourcing and related functions are not only of a high international standard but also in line with the Group's stringent guidelines and strategies.

He/she will develop and implement procurement policies, procedures to govern the purchasing, receiving, storage, issuing and delivery of all materials.

Key result areas will include achieving a high level of internal customer satisfaction, building effective relationships with local and overseas suppliers, service providers and governmental bodies.

In addition to a first degree from a recognized university, applicants should a professional qualification in Purchasing and Supplies Management; an MBA or an Accounting Qualification will be an added advantage.

Candidates should have a minimum of 5 years experience gained in a large and busy commercial procurement function which includes purchasing, inventory accounting and inventory storage systems with awareness of products, vendors and markets

He/she should have proven experience in the management of substantial purchasing and capital expenditure budgets, application of Procurement Best Practice and development of strategic resourcing philosophy

Candidates for this position should have effective interpersonal and communication skills with strong leadership, analytical and problem solving abilities and experience to manage multiple projects concurrently.

Our client will offer a negotiable remuneration package and there are prospects for further career development in the company.

Closing date for applications: 8th August, 2011

Send your application letter and CV- do not attach certificates/testimonials and state how your experience matches the specification, quoting job Ref. No, to hawkins.associates@khigroup.com

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Toyotsu Auto Mart Assistant Procurement Office, Sales Assistant and Mechanic Jobs in Kenya

Toyotsu Auto Mart Kenya Limited

Job Opportunities

Assistant Procurement Officer

Requirements / Responsibilities

• Experience in the pre-owned motor vehicle industry of at least 5 years handling sales & logistics
• Knowledge of pre-owned motor vehicle import procedures including documentation & costs such as: port charges, duty rates and clearing charges
• Experience working for a clearing agent or proven track record of frequent dealings with clearing agents

Education

• B.A in International Trade
• Knowledge of Japanese language an advantage

For consideration please email your cover letter and cv to import@toyotsuautomart.co.ke

Sales Assistant

Requirements / Responsibilities

• An experience in pre-owned motor vehicle industry of at least 3 years
• Sufficient knowledge of vehicles imported from overseas.
• Decent knowledge of duties and its process on imported pre-owned vehicles
• Outstanding communication skills and customer rapport, excellent listening skills
• Team spirit and integrity

For consideration please email your cover letter and cv to sales@toyotsuautomart.co.ke

Mechanic

• Minimum craft 3 certificate.
• A valid driving licence.
• Proficiency in English and Swahili language.
• 2 years experience in a moderate busy workshop.
• Aged between 20 – 25 years

Toyotsu Auto Mart Kenya, Toyota Building
Nairobi, Uhuru Highway

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Procurement and Logistics Clerk Job in APDK Kenya

The Association for the Physically Disabled of Kenya (APDK) is a local NGO providing comprehensive rehabilitation services with the aim of empowering persons with disabilities.

The APDK Nairobi branch, seeks to fill the following vacancy: Procurement and Logistics Clerk

Duties include but are not limited to:

• Maintain a detailed database of all purchases made and follow up on made to the organization.
• Coordinate logistics from time to time as directed by the Procurement Officer
• Record keeping of procurement records.
• Regularly source for quotations from various suppliers as directed by the Procurement Officer.
• Assist in coordination departmental material and service requests.

Qualifications:

• A Diploma in procurement and logistics .
• Minimum 2 years experience in a related logistics
• Above average knowledge of the use of excel spread sheets , Microsoft

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Accounts Payable Clerk, Executive Chef, Purchasing Officer and Maintenance Supervisor Jobs in Kenya

An international hotel management company is looking for qualified individuals to fill the following positions:

1. Accounts Payable Clerk

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Proficient in data entry
• Prepare analysis of accounts
• Reconcile invoices and payments
• Produce monthly reports

2. Executive Chef- Fine Dining

• Should have fine dining background
• Train and manage kitchen personnel and supervise/coordinate all related culinary activities;
• Estimate food consumption and requisition or purchase food
• Select and develop recipes
• Standardize production recipes to ensure consistent quality
• Establish presentation technique and quality standards
• Ensure proper equipment operation/maintenance
• Ensure proper safety and sanitation in kitchen
• Offer culinary instruction and/or demonstrate culinary techniques

3. Purchasing Officer

• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Maintain complete updated purchasing records/data and pricing in the system.
• Prepare reports and summarize data including sales report and book value.
• Execution and monitoring of all regular purchasing duties.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Coordinate with suppliers to ensure on-time delivery.
• Responsible for the preparation and process purchase orders and

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