Human Resources Officer Job in Nairobi, Kenya Horn Relief

Position Title: Human Resources Officer (HRO)

Position Location: Nairobi, Kenya

Duration: 1 year (renewable)

Starting date: Immediate

Application deadline: 22nd January 2012 Horn Relief will conduct tentatively conduct interviews on week of 30th January 2012

Vacancy contact: Human Resource Manager - vacancies@hornrelief.org

Organizational Background

Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive.

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

Horn Relief has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years.

Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

General Description of the Role:

The purpose of this position is to provide administrative support to Human Resource Department in all HR functions and ensure the timely and accurate execution of the day-to-day administrative and Human Resources support requirements of Horn Relief.

The person must be able to project a professional Organizational image through in-person and phone interaction and will be a full-time member of the Horn Relief staff, working with the team in Nairobi, Kenya, and reports and works closely with the Senior Human Resources Officer.

Responsibilities:

1) Recruitment

• Assist in advertisement of open positions as appropriate by identifying relevant advertising forums. Ensure that all vacancy bulletins are circulated to field offices.
• Handle the recruitment activities such as interview arrangement, including preparation of appropriate documents and liaising with candidates as instructed. Inform job applicants of their acceptance or rejection for employment.

2) Orientation

• To arrange and monitor induction for all staff and ensure that meetings are arranged, objectives met and that feedback is obtained. Ensure that the induction pack is maintained and kept up to date.

3) Employee Database Management

• Maintain the staff database (currently to be on Excel) and the personnel files for all staff in the Programmes; and collect and maintain basic details for all staff.
• To keep management informed of contracts end dates, probation dates, Performance Review dates and constantly ensures that the contracts database is up to date.

4) Training

• Maintain master calendar of training and needs assessments.
• Keep a record of all training calendars for the current year
• Ensure that staff who have attended training sponsored by Horn Relief write a report on the training in the format designed for HRD

5) Separation

• To ensure that when a member of staff separates from the Organization exit interviews are conducted, equipment or documents are retrieved, final payments have been arranged with Finance and that the personal file is closed.

6) Support to Field HR Assistants

• Support and assist in coordinating HR communication between other offices and Nairobi.
• Ensure that standard Horn Relief forms etc. are made available to the field.

7) Benefits

• Monitor dates relating to balances of Annual leave and sickness absence and advise staff accordingly.
• To ensure employee medical records are up to date and that arrangements are made for any medical treatment that is required. To ensure that staff have current National Hospital Insurance Funds cards.
• To process insurance claims on behalf of staff and ensure that all relevant policies are up to date.

8) Other

• Any other duty as may be assigned.

Requirements

• Degree in Social Sciences or equivalent
• Post graduate training in Human Resources function
• Minimum of 3 years HR/Admin experience from an NGO setting.
• Substantial knowledge of Kenyan employment law / labour laws and immigration procedures
• In-depth understanding of HR ethics of professionalism and confidentiality
• Ability to manage several tasks simultaneously, be flexible, and be willing to assume a range of unanticipated assignments Multi-tasking with positive attitude
• Excellent IT skills, in particular Word, Excel, email
• Ability to occasionally travel to Somalia and other Field Programmes

Competencies

• A strong commitment to Diversity issues, Equal Opportunities and capacity building
• Must be tactful, diplomatic and possess the ability to communicate with individuals at all levels of an organization
• Strong communication skills and ability to work independently and as part of a team
• Professional and friendly communication style, with the ability to field calls from a diverse group
• Excellent attention to detail and organization
• Extra-ordinary patience and willingness to learn
• Flexibility and ability to handle pressure

Application Process

Applications should be submitted by 22nd January 2012.

The selection committee will review all applications as they are received.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No phone calls please.

Horn Relief is an equal opportunity employer.

Each application should include the following:

• Application letter stating why your skills and qualifications are suitable for this position and current contact information
• CV, including detailed work experience, education/degrees
• Professional references (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at hornreliefjobs@gmail.com AND vacancies@hornrelief.org with the subject line: “Human Resources Officer”.

Submission of this information should reach Horn Relief by 22nd January 2012.

Website: www.hornrelief.org

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Logistics and Security Officer Job in Nairobi, Horn Relief Kenya

Position Title: Logistics and Security Officer (LSO)

Position Location: Nairobi, Kenya

Duration: 1 year (renewable)

Starting date: Immediate

Application deadline: 22nd January 2012 Horn Relief will conduct tentatively conduct interviews on week of 30th January 2012

Vacancy contact: Human Resource Manager vacancies@hornrelief.org

Organizational Background

Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive.

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

Horn Relief has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years.

Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

General Description of the Role

Under the direct supervision of the Logistics & Security Manager, the LSO will be responsible for Horn Relief’s administrative logistics and security with responsibility over the sections of Procurement, Transportation, Warehousing / Assets, Communication, Equipment Maintenance, and Reporting.

The Logistics and Security Officer will be responsible for ensuring quality in logistics support across Horn Relief HQ, field offices, and projects. He/She will also ensure the logistics function is delivering timely, cost-effective, high quality and appropriate support; and supporting field teams in achieving and maintaining minimum standards in logistics work.

Responsibilities and Key Duties

Procurement

• Ensure that procurement tracking is current and updated.
• Ensure timely & accurate logistical reporting to country management
• Continuously assess the market for new procurement opportunities; explore new areas for purchase in relation to the HR regional harmonization.
• Ensure timely delivery of program supplies to field sites in line with program implementation; assist in the development, monitoring and review of procurement plans
• Coordinate customs clearing processes for international procurement.

Transport and Travel

• Undertake all bookings and coordination with flight operators for the movement of staff and cargo.
• Arrange for road transportation of goods when necessary
• Ensure that vehicles are periodically scheduled for maintenance

Warehousing / Assets

• Ensure that asset tracking databases are current.
• Ensure that all HR assets and equipment are properly assessed and documented (incl. physical location and condition) to contribute to an updated country program asset register.
• Ensure that all documentation is completed and stored in readiness for external and internal audit requirements.
• To make sure that all warehouse paper trail are in place
• To carry out periodic Stock checks and to provide physical count of random items in the warehouses when in use. To perform spot check of warehouse paperwork including Stock Cards, delivery and receipt papers.
• When necessary, make up the Monthly Warehouse reports for Nairobi and field warehouses in use and submit this to the Financial Controller.

Communication

• Gather information pertinent to logistics situation countrywide & ensure dissemination to relevant HR personnel. Understand context in which HR is working.
• Coordinate closely with Security focal point, Ensure logistical support in event of emergency, and that all necessary advance measures have been taken.
• Liaison with other NGOs and UN agencies on logistics issues.

Equipment Maintenance

• Ensure that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
• Ensure that proper tracking of equipment out for maintenance is followed.
• Provide technical supervision of drivers for matters related to safety and security

Security

• Act as the security focal point for both Nairobi and field in absence of the LSM
• Provide all staff with regular security briefings and updates and ensure that all staffs adhere to security policies and procedures.
• Conduct regular security and risk assessments for all operational areas
• Supervise the security guards in Nairobi
• Ensure that field communications needs are met and that staffs are trained in the use of radios and other communications equipment as necessary
• Liaise with UN agencies, NGOs and other external actors to gain security information and analysis in Somalia

Others

• Ensuring that bills are paid on time
• Making sure that everything at the guesthouse is in order
• Any other duties as may be assigned

Skills and Qualifications

• Graduate degree/diploma in Supply chain management or its equivalent in relevant field.
• Post graduate technical training an added advantage
• Minimum 4 years experience in similar role (NGO field or country head office preferred).
• Knowledge of donor regulations such as OFDA, EC, DFID, etc will be an added advantage.
• Excellent IT skills, in particular Word, Excel, email.
• Excellent people management skills and good communicator.
• Highly organized and self-motivated.
• Ability to work under high pressure and prioritize tasks.
• High standard of written and spoken English and Swahili.

Application Process

Applications should be submitted by 22nd January 2012.

The selection committee will review all applications as they are received.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No phone calls please.

Horn Relief is an equal opportunity employer.

Each application should include the following:

• Application letter stating why your skills and qualifications are suitable for this position and current contact information
• CV, including detailed work experience, education/degrees
• Professional references (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at hornreliefjobs@gmail.com AND vacancies@hornrelief.org with the subject line: “Logistics and Security Officer”.

Submission of this information should reach Horn Relief by 22nd January 2012.

Website: www.hornrelief.org

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Senior Program Manager (South Somalia) Job in Mandera Kenya Horn Relief

Position Title: Senior Program Manager – South Somalia

Position Location: Mandera – Kenya (with field travel)

Duration: 8 months

Starting date: Immediate

Application deadline: 15th January, 2011. Horn Relief will conduct interviews on an ongoing basis.

Vacancy contact: hornreliefjobs@gmail.com & vacancies@hornrelief.org

Organization Background

Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. Horn Relief has been strengthening rural livelihoods and delivering innovative humanitarian aid and development programs for the past 20 years.

Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Context

Most parts of South-Central Somalia continue to experience an unstable government, sporadic armed conflict, endemic humanitarian needs, and minimal access to social services, flooding, drought, displacement and lack of economic recovery.

Against this unpredictability, Horn Relief and its local partners focus to the greatest extent possible on meeting the needs of the most vulnerable and food insecure, displaced, returnees and minority groups through a diverse mix of programmatic approaches.

Position Summary

The position requires a proactive and dynamic individual that is able to quickly adapt to changing contexts. The Senior Program Manager will be responsible for providing management oversight to all programming and operational functions at the field level in South Somalia.

This includes

1. Program planning and implementation,
2. Administration and Operation Management
3. Safety and security.

The SPM will manage and monitor a team of expatriate and local staff as well as provide support to implementing partners. This is a key position in a challenging context.

The position is based in Mandera initially (with possible relocation to South Somalia - security permitting) and reports directly to the Area Coordinator at Horn Relief’s headquarters in Nairobi, Kenya.

Specific Roles and Responsibilities Include:-

• Creates and executes work plans and revises as appropriate to meet changing needs and requirements.
• Establish work plans and staffing plans for each phase of program - Identifies resources needed and assigns individual responsibilities
• Manages day-to-day operational aspects (administration, human resource, procurement, logistics and finance) as per project scope.
• Effectively applies Horn Relief’s methodologies and enforces project standards.
• Minimizes exposure to project and institutional risk.
• Ensures project and financial documents are complete, current, and stored appropriately.
• Planning, implementation, monitoring and evaluation of the program to ensure the program is delivered according to plan - Effectively monitor and manage the project schedule.
• Prepare program status reports on a regular basis and document any changes to project activities for HQ
• Resolve issues as they arise across areas of the project and where they impact on other activities, systems and projects.
• Ensure safety and security procedures and policies are implemented and observed.
• Communicate project status to all team members, and other relevant departments and involved parties.
• Conduct project meetings, bi-weekly or monthly as needed and actively participate in local coordination mechanisms.
• Support new areas of programming (In line with Horn Relief’s mandate) and prioritize emerging program needs such as baseline information, assessments, gap analysis and preparation of fact sheets, beneficiary profiles, success stories and regional briefs.
• Establish staff performance objectives for periodic appraisals for all program staff.
• Supervise project teams to ensure successful completion / implementation of the program.

Required Skills & Competencies

• Bachelors’ degree, in Social Sciences, International development, Project Management, and/or Public Administration or other relevant field.
• Minimum 5-years’ experience in team leadership/project management roles including in unstable and emergency situations
• Strong operational management experience and capability (Finance, Human Resource and Logistics), including experience in remote management
• Understanding/knowledge of Somalia and sensitive to the socio-cultural context
• Quick, analytical and critical thinking ability
• Proactive and adaptable to work on several tasks with quick and competing time lines
• Excellent communication, interpersonal and influencing skills. Well-developed ability to motivate and persuade at high levels.
• Proven ability to lead and work effectively with others to achieve results
• Familiarity with UN security guidelines in unstable environments
• Familiarity with SPHERE Guidelines.

Application Process

Applications should be submitted by 15th January 2012.

The selection committee will review all applications as they are received.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

No phone calls please.

Horn Relief is an equal opportunity employer.

Each application should include the following:

• Application letter stating why your skills and qualifications are suitable for this position and current contact information
• CV, including detailed work experience, education/degrees
• Professional references (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at hornreliefjobs@gmail.com & vacancies@hornrelief.org with the subject line: “Senior Program Manager-South Central Somalia.

Website: www.hornrelief.org

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Area Coordinator (South Somalia) Job in Nairobi Horn Relief Kenya

Position Title: Area Coordinator - South Somalia

Position Location: Nairobi with 70% travel to the field

Duration: 1 year

Starting date: Immediate

Salary: Generous salary and benefits

Application deadline: 15th January 2012. Horn Relief will conduct tentatively conduct interviews on week of 30th January 2012

Vacancy contact: hornreliefjobs@gmail.com & vacancies@hornrelief.org

Context

Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive.

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

Horn Relief has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years.

Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

General Description of the Role:

The Area Coordinator will be responsible for providing management oversight to all programming and operational functions at the field level in Southern Somalia.

This includes program implementation, operation management, Safety and security and financial management. The Area Coordinator will manage and monitor a team of expatriate and local staff as well as providing support to implementing partners. This is a key position in a very challenging and dynamic context

The position is based in Nairobi initially and reports directly to the Programmes Director at Horn Relief’s headquarters in Nairobi, Kenya.

Position purpose

• To manage, deliver and report on Horn Relief’s current operations in South Somalia, being responsible for the implementation and delivery of successful programs and partnerships and the resulting development outcomes
• To establish, build and lead the development of a cohesive appropriate and area program in-line with Horn Reliefs Country and regional strategic objectives
• To work as part of Horn Relief’s Senior management Team (SMT) in Somalia, refining, developing and improving program approaches and systems, supporting the Country Director to build and deliver the most effective and sustainable development interventions

Specific Roles and Responsibilities Include:-

• Oversight and monitoring of programs and activities
• Acting as a link between field office operations in South Somalia and offices in Puntland and Somaliland, in support of the Somalia Country Director
• Ensuring that security guidelines are in place and adhered to
• Responsible for ensuring fiscal responsibility in the use of all program and administrative funds. including strict adherence to Horn Relief and relevant donors policies and procedures
• Responsible for ensuring the appropriate management, use and security of all organizational assets
• Supervision of all staff and offices in South Somalia and those in Kenya that serve the South Somalia program.
• Participating in relevant NGO, donor and UN coordination meetings
• Acting and articulating Horn Relief’s position at relevant technical and coordination fora
• Providing technical support as needed for implemented programs including program quality and development
• Preparing project proposals and donor reports as required
• Ensuring appropriate technical guidelines and best practices are applied in programs

Required Skills & Competencies

• Bachelors degree, in Social Sciences, International development, Project Management, and/or Public Administration or other relevant field.
• Minimum 5-years’ experience in team leadership/project management roles including in unstable and emergency situations
• Familiarity with UN security guidelines in unstable environments
• Familiarity with SPHERE Guidelines
• Strong operational management experience and capability (finance, people, fundraising), including geographically remote management
• Proven financial management, information management, and systems management experience
• Proven strategic design and management skills. Including good programme and human resource development ability an advantage
• Understanding/knowledge of Somalia and sensitive to the socio cultural context
• Good management skills
• Analytical and critical thinking ability
• Excellent communication, interpersonal and influencing skills. Well-developed ability to motivate and persuade at high levels
• Proven ability to lead and work effectively with others to achieve results
• Understanding and experience of institutional fundraising

Application Process

Applications should be submitted by 15th January 2012.

The selection committee will review all applications as they are received.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

No phone calls please.

Horn Relief is an equal opportunity employer.

Each application should include the following:

• Application letter stating why your skills and qualifications are suitable for this position and current contact information
• CV, including detailed work experience, education/degrees
• Professional references (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at hornreliefjobs@gmail.com AND vacancies@hornrelief.org with the subject line: “Area Coordinator-South Somalia”.

Submission of this information should reach Horn Relief by 15th January 2012.

Website: www.hornrelief.org

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Country Director Horn Relief Kenya Job in Nairobi

Horn Relief wishes to recruit a Country Director for its rapidly developing country program.

Position Title: Country Director - Kenya

Reporting to: Executive Director

Working with: Program Team, Senior Management Team and all staff both in Nairobi, Sudan and Somalia. Line management of Country Directors

Programme / Duty station: Nairobi, Kenya with frequent travel into the field

Duration: 2 years (Renewable)

Starting date: Immediate

Salary and Benefits: International contract plus housing allowance, insurance, education allowance and other benefits.

Organizational Background

Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive.

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. Horn Relief has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years.

Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Position Summary

In the context of organizational growth, the Country Director will be expected to take Horn Relief from the project level to country program level through a process of strategic development.

The Country Director will have overall leadership and management responsibility for Horn Relief’s programs in Kenya.

This position requires the demonstrated ability to grow the existing program and develop new programming areas/projects through practical, appropriate and innovative systems and methodologies.

This is an excellent opportunity for a dynamic individual to contribute to and be part of an organization that offers real and sustainable solutions to communities and which seeks to reach out to more Kenyans.

The position is based in Nairobi, and reports directly to the Programs Director at Horn Relief’s headquarters in Nairobi, Kenya.

Program Responsibilities include:-

• Leadership and Strategy Development
• Program and Technical Management
• Budgeting and Resource Planning
• External Relations and New Business Development
• Human Resource Management

Required Skills & Competencies

• Post graduate degree, in Social Sciences, International development, Project Management, and/or Public Administration – essential
• A minimum of 5-years senior management experience managing multiple projects and programs in emergency and development environments - essential
• Experience in managing a program (s) of not less than $5 million - essential
• Strong organization skills, with experience with Project Management tools and methodologies.
• Strong Monitoring and Evaluation skills required, in particular for the development and analysis of baseline information, assessments and monitoring tools.
• Relevant overseas experience in development and humanitarian context is required.
• Experience of human resource management at a field level including distance management experience.
• Must be experienced in representing organizations, speaking publicly and expressing him/herself well
• Experience in budget management and knowledge of financial procedures required.
• Must have excellent written and analytical skills in English, including presentation generation and delivery as well as financial and other analysis techniques
• Must have experience in understanding donor requirements, writing reports and preparing program proposals
• Must have the ability to network with relevant stakeholders
• Ability to multi-task and effectively handle stressful situations.
• Proficiency in computer applications such as word processing, spreadsheets, power point, etc.

Application Process

Applications should be submitted by 15th January, 2012.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Horn Relief is an equal opportunity employer.

Applications should include the following:

• Application letter which clearly states how the applicant fulfills the required skill set and competencies. Also include current contact information
• Resume (including detailed work experience, education/degrees)
• Professional References (minimum of three, with complete contact information)

Applications not including all of the above information will not be reviewed.

Only short listed candidates will be contacted.

Interviews will tentatively take place on the week of 30th January 2012.

All applications should be sent to Horn Relief at hornreliefjobs@gmail.com AND vacancies@hornrelief.org with the subject line: “Country Director-Kenya”.

Submission of this information should reach Horn Relief by 15th January 2012

Website: www.hornrelief.org

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