Programme Assistant Job, Nairobi

Closing Date: Wednesday, 19 May 2010
More jobs by tag: Computer Applications; Environmental Policy; Human Resources; Monitoring and Evaluation; Montreal Protocol; Office Management; Organizational Structure; Ozone Layer; Performance Appraisal; Project Implementation; Project Manager; Subsidiary Bodies; Typing

Programme Assistant, G-6
DEADLINE FOR APPLICATIONS:	19 May 2010
DATE OF ISSUANCE:	19 Apr 2010
ORGANIZATIONAL UNIT:	United Nations Environment Programme
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-PGM-UNEP-424294-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Ozone Secretariat is the Secretariat for the Vienna Convention for the Protection of the Ozone Layer and for the Montreal Protocol on Substances that Deplete the Ozone Layer. This post is located in the Ozone Secretariat of the United Nations Environment Programme/Executive Office (UNEP/EO) in the Nairobi duty station. Under the general supervision of the Executive Secretary and the direct supervision of the Senior Legal Officer and two other officers in the Legal and Compliance Unit, the incumbent will:Provide assistance in support of planning and implementation of the programme/project initiatives; Research, compile, analyse, summarize and present basic information/data on programme/project; Assist in coordination of programme/project planning and preparation; Monitor status of programme/project proposals; Ensure project documents are completed and submitted for approval; Assist in the monitoring and evaluation of programme/projects; Categorize, update, track and analyse data related to programmes/projects; Collaborate with programme/project managers on performance reporting; Provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted; Draft programme/project summaries, coordinate, review and clearance process; Coordinate with editor, translation services, on finalization and publication of report multiple languages; Serve as focal point for coordination, monitoring an expedition of programme/project implementation activities; Initiate requests, prepare standard terms of reference against programme/project objectives, obtain clearance, process and follow up on administrative actions; Resolve issues related to project implementation; Prepare, maintain and update files and internal databases; Design and generate periodic and ad hoc reports, statistical tables, graphic content and other background materials/notes to facilitate inspection and other reviews; Draft correspondence and communications of programme/project administration work plan and budgets; Input data into the Ozone ODS database and update the addresses and focal points databases of the Secretariat, Assist in the preparation and servicing of the annual meetings of the Parties to the Montreal Protocol, the triennial meetings of the Conference of the Parties to the Vienna Convention and meetings of Montreal Protocol subsidiary bodies; Perform other duties as assigned.

Competencies Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to Ozone Secretariat. Ability to identify and resolve a range of issues/problems and to work well with data or figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgement in the context of assignments given, observing deadlines and achieving results.Communication: Good communication skills (spoken and written), including drafting and editing skills, correctly interprets messages from others and responds appropriately; asks questions to clarify, and demonstrates openness in sharing information and keeping colleagues informed.Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others and places team agenda before personal agenda.Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

QUALIFICATIONS

Education Completion of secondary school is required. Supplementary training in computer applications (Word, Excel, Power Point and Access), office management, as well as administrative services is required.

Work Experience At least six years' experience in a UN Organization. Good knowledge of UN's organizational structure to facilitate direct query response service. Ability to respond to general queries and research necessary information both printed and electronic. Ability to deal with issues which are complex, confidential and sometimes extremely sensitive. Experience in servicing inter-governmental meetings is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Other Skills Good knowledge of computer applications, especially MS-Office (Word, Excel, Power Point and Access) essential, as well as eagerness to learn and use new computer applications. Good typing skills are required, as well as familiarity with the use of e-mail, fax machines and different types of photocopiers. Knowledge of in-house procedures, instructions, and guidelines, necessary.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.