The Personal Assistant will work closely with the executive directors to enable them become more effective and efficient in their role, by providing key administrative and logistical support.
Duties and responsibilities:
Duties and responsibilities:
- Develop an understanding of work of Directors in order to arrange meetings, manage Directors diary, prepare documentation, deal with incoming mail, screen telephones calls, take minutes draft reports and correspondence and organize and maintain the Director’s filing system.
- Researching background materials and information, and preparing documents, reports and presentations on behalf of the directors
- Undertake appropriate projects on behalf of the Directors as required. In consultation with the Directors, manage projects to successful and timely conclusions, providing written reports ad statistical analysis as required
- Organizing and filing paperwork, documents and computer-based information
- Organising travel arrangements, equipment needs, accommodation etc.
- Schedule the Directors’ appointments and meetings etc.
- Liaison with other staff to ensure that relevant materials are provided for board meetings among others.
- Undertake any other duties and tasks appropriate to the post as may be required from time-to-time by the Directors
Key qualities/Qualification
- Has been educated to university level or equivalent
- The Personal Assistant will have excellent organizational abilities and attention to detail, as well as first-rate written and verbal communication skills
- Experience of providing administrative support and office management
- Strong administrative skills
- Ability to prioritise conflicting work demands and carry out work effectively with limited supervision
- Work well with colleagues in a team, being adaptable, recognizing the need for change
- have a propensity for thinking ahead, and the ability to rise to the challenge of new or unexpected circumstances.
Only shortlisted candidates will be contacted.