(Scott Theological College)
Job Vacancy Advertisements
Applications are invited from suitably qualified candidates for the following post
Personal Assistant to the Vice Chancellor (Executive Secretary)
Job Description
The post holder will be expected to provide a confidential and professional PA support service to the Vice-Chancellor. In addition, ad hoc secretarial support to the Deputy Vice-Chancellor and other Senior Executive Officers may be required.
The holder will report to and work directly with the Vice-Chancellor, and the University Council in provision of high level professional and administrative support for the Vice-Chancellor's internal and external activities.
This is a senior post offering excellent development opportunities within a diverse and complex environment.
This officer should therefore have previous experience of working in a senior secretarial/PA role, including dealing with a wide range of people.
Duties and Responsibilities
- To maintain daily schedules and co-ordination of the Vice-Chancellor’s commitments
- To arrange and coordinate appointments and meetings for the Vice-Chancellor
- Preparation of all correspondence and other documentation as may be requested by the Vice-Chancellor from time to time
- Advising the Vice-Chancellors of impending internal and external work
- To make all logistical arrangements, including travel, for the Vice Chancellor and his deputies
- To respond accurately and efficiently to all enquiries from the Vice-Chancellor and his deputies, using own initiative and to liaise effectively with internal and external contacts.
- Independently research confidential, controversial and restricted data/other material as required by the Vice Chancellor and his deputies for various projects
- To assist in the preparation of all international travel itineraries and to liaise with the University’s international office as required and as such, coordinate all arrangements for the international visits where the Vice-Chancellor has involvement
- To appropriately execute any other duties as directed by the Vice-Chancellor, or other Senior University Officers.
Minimum Qualification and Attributes
- Holder of a university degree with BA Administration or Communication (PR option)
- A minimum working experience of 3 years working with top management staff
- Proficiency with multiple Microsoft office systems and other related software
- Excellent communicator, a good listener and dedicated to detail
- A wide exposure, broad knowledge and up to date with current affairs
- Able to work perfectly under strict deadlines
- Able to take up emergency assignments and perform them effectively
- Upholds sound work ethics and is highly disciplined
- Cultural awareness and sensitivity thereof
- Possessing a tenacious attitude, friendly, honest, trustworthy, respectful and flexible
- Able to work with minimal supervision, independently or as part of a team
Scott Christian University being a Christian university seeks a candidate who has a personal faith in Christ and is actively involved in Church ministry.
If you feel that you are the right candidate for any of the positions, please send your application letter quoting the reference number on the subject field together with an updated Curriculum Vitae, giving details of; applicant’s age, marital status, academic and professional qualifications, working experience, present employment position and salary, telephone numbers, email address and expected salary; complete with email & telephone contacts of three referees (one of which should be a professional personality), plus copies of certificates and testimonials to:
The DVC, Administration
Scott Theological College,
P.O. Box 49- 90100,
Machakos.
So as to reach him not later than 24th June, 2011
Applicants are advised to contact their referees and request them to send their letters of reference directly to the above address under sealed envelope within three weeks from the date of this advertisement.