Vacancy Announcement: WFP/25/11
Date of issue: 16 June 2011
Deadline for application: 29 June 2011
This Vacancy is open to male and female candidates.
Qualified female candidates are particularly encouraged to apply.
Job Title: National Programme Officer (Contracts)
Duty Station: Nairobi
Post Grade: NOA (Fixed-Term)
Accountabilities: The Programme Officer will report to the Programme Coordinator.
The incumbent will be responsible for the following:
Date of issue: 16 June 2011
Deadline for application: 29 June 2011
This Vacancy is open to male and female candidates.
Qualified female candidates are particularly encouraged to apply.
Job Title: National Programme Officer (Contracts)
Duty Station: Nairobi
Post Grade: NOA (Fixed-Term)
Accountabilities: The Programme Officer will report to the Programme Coordinator.
The incumbent will be responsible for the following:
- In collaboration with the Cooperating Partner Evaluation Committee (NCPEC), participate in the Partner Selection process;
- Assist the government identify fields of development where food aid can be usefully employed, assist in planning, formulating and targeting recipients for WFP aid; liaise with project implementing authorities and undertake visits to view project outputs and beneficiaries, inspect sites where WFP commodities are received;
- Take lead role in organising and facilitating Cooperating Partner (CP) budget negotiations, preparation of Field Level Agreements (FLAs) and ensure timely review and extension of all FLAs; and design and maintain FLA/CP databases;
- Advise/capacity build the government on record maintenance and accounting;
- Train/build WFP/NGO staff’s capacity on contract modalities; Give guidance on contracting/invoicing; Prepare periodic progress reports;
- Review all CP invoices for completeness of supporting documents and ensure effective coordination and timely clearance of invoices;
- Develop effective follow up mechanism and ensure timely payment of all invoices received within the 30-day limit;
- Ensure compliance with WFP’s policies criteria and procedures with respect to food aid;
- Assist in ensuring timely delivery of WFP emergency assistance, bring to the attention of appropriate CO staff on constraints arising from rapidly evolving emergency situations in the field;
- Establish and maintain a system to monitor and track the performance of CPs and WFP contractors as outlined in agreed FLAs/contracts; Provide support to field offices;
- Ensure timely/quality evaluation of CPs before FLA extension and factor evaluation and outcomes in decision making;
- Maintain a master control sheet to track the timely submission of CPs’ distribution reports and invoices and to follow up with defaulting CPs;
- Periodically monitor the management of risks and report on any actions taken; Supervise staff and train and guide work process;
- Perform other related duties as required.
Education: University degree in one or more of the following disciplines: Economics, Agriculture, International Affairs, Business Administration, Social Sciences, Development Studies or a field relevant to international development assistance.
Experience: At least one year of postgraduate professional experience in commerce, development, administration or food aid support.
Knowledge: Training and/or experience utilising computers including word processing, spreadsheet and other standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.
Desirable skills: Knowledge of relevant WFP specified software; proficiency in the local languages.
Expected Results: Ability to compile well prepared analytical documents, ensure well managed projects, programmes and/or operations.
Critical Success Factors: Among others, good analytical skills; resourcefulness, initiative, maturity of judgement, tact, negotiating skills; ability to communicate clearly both orally and in writing; ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds.
Language: Fluency in written and oral English and good spoken Kiswahili.
Kenyan nationals meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/25/11 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees.
Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc.
All documents should be sent in an envelope which must be marked: CONFIDENTIAL WFP/25/11
and sent to:
Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
Applications must be received by the deadline – late applications will not be considered.
WFP does not charge a fee at any stage of the recruitment process.