The Deputy Field Coordinator is in charge of day-to-day project management and follow-up, in support of the Field Coordinator. The position will be initially focussed on Mogadishu, and may extend to other project areas.
The Deputy Field Coordinator mainly provides support in the following areas: programme management; context & security analysis; field visits; representation and networking.
The Deputy Field Coordinator is a Nairobi-based position, with regular field visits inherent to the position (particularly in the current situation where field visits are not possible for international staff).
Due to the remote management modus operandi, the Deputy Field Coordinator is a key position within the mission and will integrate the senior capital coordination team.Specific Responsibilities and Tasks:
Project management
In Collaboration with the Field Coordinator, ensure design, planning, implementation, monitoring & evaluation of the project activities in accordance with mission’s annual plan and MSF tools / policies / principles.Ensure up to date evaluation of the population’s needs from the humanitarian perspective, proposing changes in the objectives, planning or implementation strategy of the activities.Together with the Field Coordinator, is responsible of the management of day-to-day activities and supervision (different departments).Support the project-based FC Asst, in particular with regular field visits.In Collaboration with the Field Coordinator, prepare project proposals, project budget and other reports when needed.Ensure proper follow up and monitoring of possible alerts/emergencies in and outside our area of intervention.Proactive context follow-up (humanitarian situation, political situation, conflict dynamics).Analyse context and provide timely feedback to the Field Coordinator; advise on possible impact (real or anticipated) for programmes and security based on contextual developments.Sparring with the Field Coordinator on Context & Security analysis.Support with periodical context briefings and briefings to team members (new and existing).Active networking and stakeholders analysis (i.e. composition of the different actors and administrations at local, regional and national levels).Assist the Mogadishu Field coordinator assistant establish constant contacts with actors and counterparts (NGOs and Local Authorities).Raise the project staff awareness towards needs for context analysis. Also raise awareness to all mission staff (national and international) on context & security awareness.Assist the FieldCo in the management and implementation of security issues and personnel.Participate in context and security report preparation, analyses the threats for the national and expat staff and the project.Participates in the updating of the project security guidelines in line with the general Security Policy and Security Management Manual.In collaboration with the Mogadishu Field Coordinator Assistant, create context and security related documents as requested by the Field Coordinator (Actors mapping/analysis, Who is who)Update on a monthly basis the contact list.Update on a monthly basis the actors mapping / Who Is WhoEnsure that all MSF staff in the project are adhering to the project secu rity rules in place Networking, Representation and external CommunicationsRepresent MSF and ensures regular information about MSF and its operational principles and activities are understood by relevant actorsObserve and defends ethical principles and neutrality of MSF internally and in meeting with external actors. Raise awareness on MSF identity (internally and externally).In Coordination with the Field Coordinator, negotiate with relevant actors (community leaders, elders, officials, other stakeholders, aid actors and NGOs, women groups), both inside Somalia and in Kenya.Together with the Mogadishu Field Coordinator Assistant, ensure that a regular contact is made with the community (elders, community leaders, women groups…)In collaboration with the Mogadishu Field coordinator assistant, ensure that all media request are always transferred to the Field Coordinator. Constantly remind to MSF teams the importance of not communicating directly to the media and to report any request from them. As per specific HoM delegation, may participate in contact with journalists and may act as spokesperson for Somali-speaking media (being the exception, not the rule).Assist and support, if necessary, the team members and the field Coordinator in their activities in order to ensure smooth and effective set up and running of the project.In Collaboration with the Field Coordinator, ensure proper project management by providing necessary contacts, analysis and participating in meetings when needed.Participate in the induction of the new staff (national and international), ensuring all are properly briefed on the context and security risks incurred in the area of MSF intervention.Assess general training needs for the staff within the project; suggest training courses to the Field Coordinator in coordination with the field supervisors.Assist the Mogadishu FC Asst in promoting communication and active participation of all project staff in the development of the project as well as MSF values and philosophy.HR planning, recruitment, evaluation and management of the staff in collaboration with the field supervisors, Mogadishu FC assistant and Field CoordinatorIn cooperation with the Field Coordinator, intervene in team dynamics analysis. In cooperation with the Field Team, intervene in conflict prevention and resolution in the project.Ensure efficient and fluid communication with the Mogadishu FC Asst and the field supervisors.Participate/Animate team meetings and in Collaboration with the Field Coordinator and Moga FC Asst ensure cohesion and involvement of the team.Support the FC Asst to guarantee the correct implementation and follow up of MSF financial, administrative and HR policies and procedures.Cover short-term FC Asst gaps in the field.Keep documents in a database updated, properly filed and easy to access for internal usersDaily phone and e-mail reporting, as deemed necessaryHelps compiling all reports as defined in Operations Manual and other MSF internal reports when needed.Assist the Mogadishu Field coordinator assistant in the compilation and sending of weekly/monthly reports of the projectSecurity (incidents reports when occurs, weekly mvt plan, monthly security log book)Operations (Monthly sitrep ) , weekly and Monthly reportsExploratory Assessment reportsObjectives of the next monthAnd any other reports requested by the Field Coordinator.Make routine and ad hoc visits to the project location(s) (as requested by the Field Coordinator) to Somalia, 40-50% of the time.Support the Mogadishu FC Asst during the field visits (as per ToR).Participate in emergency interventions when required.Accomplish requested actions in line with the Terms of reference of the visit.Adhere to the field security rules, and ensure that all MSF staff (local and visitors) are adhering to the security rulesField Visit report expected after every field trip describing activities done, main conclusions and recommendations. Prior to field visits, the Deputy Field Coordinator will propose a ToR to be reviewed with the Field Coordinator.Weekly project sitrepsPeriodical reports summarizing the most important events (context & security), their impacts on MSF, analyzing trends, etc.Periodical contextual dossiers to be developed (i.e. humanitarian situation report), upon Field Coordinator directions.Contribute to maintaining an institutional memory in the mission, directly relating to interventions (current and past), main contextual events and key contacts.Other reports as requested by the Field Coordinator, including those that might be of interest for the MCT.Translation and interpretationTranslate documents - or cross-checks translations - for the Field Coordinator (within reasonable limits).Participate in Somali-speaking meetings (physical, telephonic) with Field Coordinator and translate for her/him.Ad hoc similar support to Head of Mission, within lines of responsibilities and in agreement with Field Coordinator.Perform other tasks as required; so long those remain within the lines of responsibilities. Requirements:Nationality: Kenyan
Education:
University degree; additional specialization in humanitarian project management is an assetFormal context & security management training is an assetGood knowledge of Microsoft office and windows (Excel, Word, PPT).Previous MSF or other relevant aid work experienceProven project management skillsGood knowledge of Somali context (Somalia in general and Mogadishu in particular)Fluent in speaking and writing EnglishFluent in speaking and writing Somali (a must)Strong organizational skills, with ability to prioritize workResourcefulness, flexibility, negotiation and problem-solving skillsTransparent, honest, clear and straightforward communicatorGood communication skills and multi-cultural approachInitiative, dynamic, proactiveCourtesy and diplomacy (within and outside MSF)Ability to manage sensitive information, maintain confidentialitySound reporting skillsProven negotiation skillsAvailability to work long hours and nights/weekendsAvailability to regularly travel to Somalia, sometimes for extended period of timeAbility to work under stressful situationsEthical behavior, in line with MSF principles and code of ethicsHow to apply:msfsrecruitment@gmail.com
Please state clearly the job title and the reference number 1186 in the subject line of your application email.Ref. 1186
Application must be received on or before the 1st August 2013
