Reports to: The QUEST DirectorThe Administrator shall be responsible for giving administrative support to the institution, and be a point of contact between the Director and the clients.
The administrator will be expected to:Support the preparation of course schedules/calendars and co-ordinate the delivery of these training courses and/or workshops (including on-site delivery) while maintaining the appropriate reporting systemsCo-ordinate and ensure availability of trainers, venue and training equipment and catering requirements to meet training course schedulesSecure suitable venues for the delivery of CALE’s Training courses and/or workshops and organize appropriate accommodation, travel and transport of resources when requiredPromote marketing and networkingCo-ordinate advertising and promotional materials (including registration and/or enrolment forms) and market local training programs to members, clients and other key stakeholdersCo-ordinate training resources and manage these resources within budget allocationsPlan and organize for mail out of promotional material in line with the Centre marketing planSupport curriculum development and facilitationPrepare and provide course participants with the CALE’s Trainee Information Kit prior to workshop or course commencementMaintain course and student files, as well as student databases and reporting systemsProcess accounts, invoices and reconcile petty cash (where required)Co-ordinate the archiving of course documentation (as stipulated in CALE’s Quality Assurance and Compliance System) and maintain an accurate archive registerAdministrative duties (including data entry, invoicing and banking) where requiredThe suitable candidate will be a born again Christian playing an active role in his or her church. In addition, the candidate should meet the following qualifications:At least a Bachelor’s degree in Business Administration, Leadership, or any other related field.Demonstrable skills in marketing consulting services and exposure in dealing with diverse clientele in the context of racial, ethnic and cultural diversity.Excellent interpersonal communication and negotiation skills.Proven expertise and knowledge in development of winning proposals, contract delivery and management.Excellence in written and spoken English, particularly the ability to write persuasive and high quality proposals and reports will be vital for succeeding in this role.High proficiency in computing skills, especially use of MS Word, Excel, and Power point.Excellence in communication, particularly the ability to form an effective working relationship with diverse clientsAt least seven 3 years of relevant work experience in coordinating training programs and/or managing of consulting services at a senior organizational levelWork experience and professional contacts in the Eastern Africa region will be an added advantage.
The Director of Finance and Administration,
Pan Africa Christian University,
P. O. Box 56875 – 00200, Nairobi.
E-mail: jobs@pacuniversity.ac.ke
