Reference Number: PM-05-13
Category: Supplies and Logistics
Salary: Kshs. 144, 594 - 242, 247 gross consolidated salary per month.
Grade: 7.01 - 7.16
Location: Kilifi
Country: Kenya
Summary:
The post will manage all purchasing issues in support of the Programme, managing a purchasing team to deliver a proactive and efficient value for money service.
Contract: 02 years (renewable). Reporting Lines: Reports to the Head of Finance
Responsible For: Two (02) Assistant Purchasing Officers and one (01) Procurement Clerks
The key job functions include:
Ensuring that all the institute supplies are met in accordance with the best practice procedures.
Secretary to the Programme Procurement Committee
Co-ordinate approval for disposal of obsolete materials and assets of the Programme.
Enforcement of regulations, systems and procedures; Initiation of procurement policy
Ensuring the procurement of all goods; works and services associated with project activities in accordance with institution's procurement procedures ;
Reviewing procurement documents and participates in the evaluation process for suppliers, contractors and consultants for goods, works & services
Ensuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior management.
Responsibility for returning goods to suppliers that are not as per the specification, or where items are delivered faulty etc - in liaison with the Stores Manager
Ensuring that quotes are sourced efficiently and quickly according to the Programme guidelines
Creating and maintaining a database on suppliers performance in relation to work carried out on the Programme
Maintaining the database of Pre Qualified suppliers
Reporting any issues regarding "vested interests" or breach of procedures to the to the Chief Operating Officer/Head of Finance as soon as discovered
Ensuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the stores team
Assisting the Programme to source new good quality, value for money supplies from "assessed" suppliers
Maintaining a contracts database, coordinating renewal and driving the procurement, drawing and signing of new contracts.
Qualifications, Skills and Competence
Qualifications and experience:
The post holder will have:
A first degree in Economics ,Commerce or related degree.
Professional qualification in Purchasing & Supplies Management, Full CIPS qualifications and Membership or its equivalent, from a recognized institution.
Over six years’ experience in procurement.
Shown merit and ability in work performance and results.
Experience of managing a team, including strong training and coaching.
Competencies:
Strong planning skills
Demonstrate knowledge of the Public Procurement and Disposal Act of 2005 and Regulations of 2006;
Ability to build productive and collaborative relationships with varied stakeholders
Strong analytical and statistical skills
In-depth knowledge and experience in computerised inventory software
Strong negotiation and relationship building skills
Strong leadership and management skills
Honest, diligent and trustworthy
Good interpersonal and communication skills
Team working with the ability to work in a multicultural environment.
Application Procedure:
To apply for this post you must be a registered user. Log into your account then go to Vacancies, view the post and click on the button: "Apply for this job". Log in or register to apply.
All applicants are required to attach their updated Cv, cover letter and state their current/last salary.
Candidates must supply an email and telephone contact that will be used when offering interviews.
The application closing date is 23rd June 2013.
Only shortlisted candidates will be contacted.
KEMRI - Wellcome Trust Research Programme (KWTRP) is an equal opportunity employer.
Direct or indirect canvassing will lead to automatic disqualification.
KWTRP does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).