The African Conservation Tillage Network (ACT) is a Pan-African not for profit organization built on and driven by the values and principles required to harness indigenous African energies, inspiration and commitment to lead and contribute to Africa’s own development.
The thrust of ACT is to add value through strategic partnership in the identification, adaptation and scaling up of conservation agriculture principles and practices.
Job Profile:
The Accounts Assistant role is to provide accounting support and assist in ensuring compliance to policies and procedures of the organization.
Responsibilities:
The incumbent will:
The thrust of ACT is to add value through strategic partnership in the identification, adaptation and scaling up of conservation agriculture principles and practices.
Job Profile:
The Accounts Assistant role is to provide accounting support and assist in ensuring compliance to policies and procedures of the organization.
Responsibilities:
The incumbent will:
- Provide accounting support to project staff while assuring compliance with financial & administrative policies and procedures, donor regulations and budget restrictions.
- Assist in the daily financial accounting procedures of projects including recording all cash, cheque and bank transfer transactions, maintain cash and bank ledgers, monitor cash advances and field expense reports and reconcile cash-on-hand.
- Liaise with procurement in ensuring all documentation is in compliance with budgets and procurement policies and procedures.
- Posting of creditors invoices after confirmation of proper supporting documentation.
- Register all financial transactions in the accounting system and maintain accounting records according to agreed standards.
- Update and maintenance of the Fixed Assets Register and depreciation schedules.
- Invoicing as per agreement and contracts with donors and implementing partners.
- Process and make payments as provided in the approved budget and ensure that proper authorization is obtained for all disbursements and proper financial documentation is used.
- Undertake some of the monthly closing procedures including bank reconciliations, creditors’ reconciliations, staff accounts and Petty cash audit.
- Maintain efficient, accurate, timely, proper and transparent financial filing system of all documents relating to finance. Ensure complete documentation and audit trail for each transaction is maintained.
- Any other duties assigned by the supervisor.
Qualifications/Experience:
- Degree with a bias in accounting and part-professional qualifications.
- Have at least 3 years experience in a busy accounting environment preferably International NGO.
- Be proficient in computerized accounting systems and strong spreadsheet skills. Knowledge in QuickBooks will be an added advantage.
- Must be a self starter who requires minimum supervision and ready to work under pressure.
- Integrity, commitment to service and respect for diversity;
- Good interpersonal skills and ability to work productively in a multicultural team
The initial appointment will be for 2 year including a 3 months probation period with possibility of renewal.
Contract extension will be subject to performance and availability of funding.
How to apply
Submit your application including your CV/resumé and cover letter stating your salary expectation via e-mail to: hr@act-africa.org
ACT is an equal opportunity employer.
Closing date: 21 Mar 2011