Reports To: Head of Operations
1. Procurement and Logistics Manager
Capabilities and duties
Seek, evaluate and recommend reliable suppliers to provide quality goods or services at reasonable prices with excellent customer serviceIdentify international suppliers, when appropriate; determine most efficient shipping and import methods Lead the effort between Company and suppliers to research and innovate new purchases that enhance the value we create for rural farmersPerform cost-benefit analysis to recommend opportunities for cost-saving initiativesAdvise management on required areas of improvement to enhance sales and purchasing processesSet and ensure adherence to all company policies, procedures and business ethics codes relating to purchasing and salesSolicit for proposals and manage the series of selection criteria to ensure integrity and transparency throughout the tendering processNegotiate prices, lead times and other legal or contractual terms with suppliers and buyers in Kenya and other parts of the world as may be requiredPrepare reports with invoices for submission to and payment by the Finance TeamMaintain accurate records of all pricings, sales, purchases, and activities for weekly reporting to senior management Work with colleagues to ascertain that goods are received on-time and as ordered so that payments are processed only for certified confirmations of deliveries or serviceFollow up with suppliers and buyers concerning delivery and payment commitmentsSet objectives and targets for direct report(s) to procurement officersOffer and deliver the coaching, counseling, advice, support, motivation or information direct report(s) need to help them meet their objectivesIdentifying ideal transporters for field operations and negotiating rates for the sameFacilitating vehicle inspections with the maintenance teamsSupervision of yard loading for convoys, organizing the dispatch of the same.Bachelor’s Degree in business, economics, purchasing & supplies, or related disciplineDiploma in purchasing and supplies management OR CIPS qualificationMinimum of 3-5 years’ experience in purchasing and logistics preferably for a large, fast-growing organization with multiple procurement requirementsAn expert level of knowledge in procurement including sourcing, pricing, contracts, relationship management and due diligence on suppliers and contractorsCreative problem-solver; this position will require significant independence and someone who can accomplish tasks creatively with minimal oversightExperience with managing and developing employees to achieve high performanceMembership with Kenya Institute of Supplies ManagementMust be able to manage competing demands, accept constructive feedback, and meet targets while being efficient, flexible, and of good judgmentExcellent written and oral communication skills are required in both English and KiswahiliGood knowledge of Microsoft Office suite applications
2. Procurement and Administration
Issuing and receiving of goods orderedAssisting in stock taking, reconciliation, preparation and maintenance of recordsSupporting field operations in purchasing needsSourcing quotations from suppliers and liaising with procurementAssisting in procurement within the Health and Safety DepartmentDisposal of stores and equipment in accordance to the laid down proceduresMaintain accuracy between actual stock balance and record in the system for commodities requiredDevelop, Implement and enhance the stores structures and procedures Ensure prompt delivery of materials Improve flow of commodities through the stores and through delivery to site locationsWork closely with other department to ensure a smooth flow of commodities Minimum a Diploma (CIPS) in Supplies Management or its equivalent qualification from a recognized InstitutionA degree in a relevant field will be an added advantageMembership with Kenya Institute of Supplies ManagementA minimum of 3 years’ experience Be computer literate Integrity and commitment to produce results Email CV and cover letter to: careers@adran-africa.com
