Insurance jobs in Kenya - Madison Insurance Supervisor - Registry Job in Kenya

Supervisor - Registry

Primary Responsibility

Ensure that there is an efficient and effective document management systems, in respect of creation, maintenance, storage, movement, retention and disposal of files in line with the company document management policy.

Key Result Areas

• Receiving, recording incoming documents, classifying and cataloguing (indexing) the files according to the business requirements.
• Ensure there is an efficient file content management system to prevent misfiling and loss of documents from the files.
• Implement a document tracking system and follow up procedure to prevent document loss
• Ensure there is a proper and documented file movement system, which will include the file retention schemes and disposal schedules, to guide the Company on when the file moves from registry to Archives and vise versa.
• Ensure that there is documented file access system and effective retrieval systems of the required files on daily transactions.

• Ensure that there are adequate security measures for the files. Conserve and restore all documents within the registry to curb deterioration
• Supervise registry personnel.
• Spearhead the electronic document management systems and the computerization of the registry
• Maintain an inventory of all files and ensure that there is a documentation file management audit system
• Ensure confidentiality of all records and information stored therein.
• Compile on quarterly basis status reports giving details on the inventory, records status into active and inactive files and making recommendations where necessary to enhance the system

Requirement

• University degree in Information sciences specializing in Archives and Records Management or Library management.
• Diploma in Records Management
• Knowledge in EDMS and registry computerization being an added advantage
• Three years work experience in busy registry preferably in the Insurance industry.

Interested and qualified candidates should submit their applications together with detailed curriculum vitae to hr@madison.co.ke by 24th June 2011