The Kenya Human Rights Commission (KHRC) is looking for suitably qualified candidates to fill the position of Finance and Administration Manager.
The position holder will be a key member of senior management, providing a variety of financial and administration services and reporting to the Executive Director and the Board of Directors.
Purpose of the position
The purpose of this position is to provide leadership and guidance to the Financial Management and Administrative Team of the KHRC and ensure that all financial resources of the KHRC are recorded, tracked in their use to fulfil the core mission of the KHRC of protecting and promoting human rights and democratic values and accounted for to the KHRC’s senior management, the Board and the KHRC’s grantmakers.
The position also initiates financial and administrative policies and procedures that ensure the effective and efficient use of the KHRC’s financial and administrative resources. Finally, the position manages the Finance and Administrative Team of the KHRC.
Key functions of the position
The position holder will be a key member of senior management, providing a variety of financial and administration services and reporting to the Executive Director and the Board of Directors.
Purpose of the position
The purpose of this position is to provide leadership and guidance to the Financial Management and Administrative Team of the KHRC and ensure that all financial resources of the KHRC are recorded, tracked in their use to fulfil the core mission of the KHRC of protecting and promoting human rights and democratic values and accounted for to the KHRC’s senior management, the Board and the KHRC’s grantmakers.
The position also initiates financial and administrative policies and procedures that ensure the effective and efficient use of the KHRC’s financial and administrative resources. Finally, the position manages the Finance and Administrative Team of the KHRC.
Key functions of the position
- Manage accounting functions: Manage the development, documentation, and implementation and monitoring of KHRC’s financial transactions to ensure that transactions are recorded on an accurate and timely basis and financial reports are provided to staff, management, the Board and grantmakers by prescribed deadlines.
- Manage the KHRC’s internal controls: Manage the development, documentation, and implementation and monitoring of the KHRC’s internal control processes to ensure compliance with the KHRC’s finance policies and procedures and prevent any potential loss of the organisation’s assets.
- Fundraising and grants management: Prepare budgets for all concept papers and proposals prepared by staff for grantmakers. Track expenditure of all grants and projects and prepare financial reports for grantmakers in their preferred formats. Engage with grantmakers on budgeting and reporting.
- Manage the budget: Manage the development and approval of the KHRC’s annual budget by the Board and ensure that the budget is prepared as required. Ensure that spending is according to the budget by initiating and implementing a budget monitoring and control system for the staff, management and the Board.
- Analyse financial and statistical information: Analyse the KHRC’s financial data and reports, producing monthly management accounts, quarterly Board financial reports and half yearly grantmakers’ report, as well as monitoring for performance and efficiency. Analyse the KHRC’s financial data on a monthly basis, tracking key indicators and timelines. Provide written or verbal analysis to the staff, management the Board and other relevant partners as may be required.
- Manage asset tracking: Develop, maintain and regularly update the physical assets of the organisation through an appropriate asset tracking systems.
- Tax and compliance management and administration: Ensure the organisation at all times remains compliant to all relevant laws and regulations by constantly monitoring the legal and regulatory environment and ensuring adherence to the same.
- Payroll Administration: Supervise the payroll process and ensure that statutory deductions are remitted to the Kenya Revenue Authority (KRA) and other relevant statutory bodies in a timely and consistent manner
- Risk assessment: Constantly analyse the operating environment for potential risks of losses of organisational resources and reputation and advice management and the Board on any corrective measures needed. Organise for annual external audits and ensure the implementation of all audit recommendations.
- Procurement: Have managerial oversight over the procurement process, ensuring that all procurements for the organisation meet the standards of prudence, cost, accountability and fairness.
Minimum qualifications for the position
- A Master’s degree in business administration, finance or other related field plus at least eight years practical work experience. At least five of those years should be at Finance Manager/Director level with responsibilities for managing the finance function of the organisation, preferably in grantmaker-funded organisations.
- Must be a CPA (K) or ACCA and a registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) with good standing.
- Experience in the development and management of finance and accounting policies, human resources, management of IT functions with proven understanding of financial systems, especially Pastel Accounting System.
- Strong management skills with the ability to take responsibility and be accountable.
- Reliable organisational and reporting skills and demonstrated capacity to generate and implement new ideas.
- Familiarity or knowledge of human rights and/civil society is an advantage.
- A team player and strong interpersonal communication skills.
- Ethics of the highest possible professional standards.
- Ability to work long and odd hours to meet exceptional work demands.
Please include Finance and Administration Manager in the subject line of the email.
Closing date April 15, 2011
Only short listed candidates will be contacted.