The KNCV Tuberculosis Foundation Office in Nairobi seeks suitable candidates to fill the following positions:
Logistics Officer
Responsibilities
Reporting to the Finance and Operations Manager, the person will be responsible for handling logistical processes of the KNCV office in Nairobi that relate to entire life cycle of goods and services, including acquisition, receiving, storage and distribution / delivery, internal allocation and final disposal; maintenance of equipments and transport management.
Specific duties
Logistics Officer
Responsibilities
Reporting to the Finance and Operations Manager, the person will be responsible for handling logistical processes of the KNCV office in Nairobi that relate to entire life cycle of goods and services, including acquisition, receiving, storage and distribution / delivery, internal allocation and final disposal; maintenance of equipments and transport management.
Specific duties
- Coordinating procurement of goods and services as per laid down procedures
- Receiving, storage and issue /disposal of items and commodities
- Maintaining updated and adequate store records, including an inventory of non-expendable items and property
- Documenting and maintaining records related to procurement processes
- Ensuring safe custody of procurement related documents, including accountable documents such as LPOs
- Establishing and maintaining an information system for purposes effective management of transport services
- Managing relationships with suppliers
- Ensuring transparency and accountability in all actions
- Advising the finance and operations manager on all issues related to procurement and logistics
Knowledge, skills and experience requirements:
- Basic University degree
- Possess relevant professional certifications in purchasing and supplies, stores and logistics management (Chartered Institute of Purchasing and Supply (CIPS) qualifications etc.). Knowledge of SAP (Systems, Applications and Products in data processing) Materials Management module will be an added advantage
- Ability to communicate effectively, both orally and in writing, for purposes of filling out forms, ordering supplies and participating and recording proceedings of procurement meetings; and other correspondences
- At least 2 years work experience in a similar role in a reputable organization;
- Ability to interact with others in a professional manner
- Computer knowledge and skills: word processing, database management and spreadsheets packages
- Good time management skills
- High degree of integrity and honesty
- Results driven and team player
Receptionist
Reporting to the Finance and Operations Manager, the successful candidate will be responsible for:
Duties and responsibilities
Reporting to the Finance and Operations Manager, the successful candidate will be responsible for:
Duties and responsibilities
- Receiving and handling guests visiting KNCV offices
- Maintaining a customer-friendly reception area
- Operating and maintaining telephone switchboard
- Handling in-coming and out-going mails, messages and parcels
- Handling and maintenance of front office equipments
- Assisting finance and operations manager in making staff travel arrangements
- Any other duty that may be allocated by the supervisor from time to time.
Minimum requirements
- Diploma in Business Administration/Management, Secretarial studies or any related field from a recognized institution. Additional training in customer care will be an advantage
- Demonstrates good understanding of front office management, and coordination of internal and external customers
- Must have good oral and written communication skills and possess the ability to communicate effectively with all levels of the organization
- Must have clear speech and elocution and be able to create good rapport with guests and be extremely courteous and friendly at all times
- Must be confident, eloquent and able to multi-task with good communication and public relations
- Computer skills including the use of MS Office
- One (1) year experience in a busy working environment
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