Location: Nairobi
Firm Service: Consulting
Reference Code: KE - 47592
Type of Position: Full-time
Job Description
The Finance and Administration (F&A) Manager, based in Nairobi, Kenya, will manage day to day financial, human resources, and office operations for the Project and will work with the HMIS department of the Ministry of Medical Services on financial management.
The F&A Manager will report to the Chief of Party and work closely with the home office team to make sure that the program finances and operations are integrated effectively between the field and home offices. Key roles and responsibilities of this position are listed below.
Financial Management Responsibilities
Firm Service: Consulting
Reference Code: KE - 47592
Type of Position: Full-time
Job Description
The Finance and Administration (F&A) Manager, based in Nairobi, Kenya, will manage day to day financial, human resources, and office operations for the Project and will work with the HMIS department of the Ministry of Medical Services on financial management.
The F&A Manager will report to the Chief of Party and work closely with the home office team to make sure that the program finances and operations are integrated effectively between the field and home offices. Key roles and responsibilities of this position are listed below.
Financial Management Responsibilities
- Set up and manage all project financial and accounting systems and standard operating procedures
- Respond to USAID requirements for quarterly financial forecasts and reports
- Monitor budget, prepare and manage monthly financial statements and forecasts, and maintain rolling cash flow projection, including bills payable. Ensure all project and subcontractor expenses are in line with USG and Deloitte rules and regulations
- Stay up-to-date with current financial regulations, including tax liabilities
- Establish, document, and communicate project time and expense reporting, finance, and accounting policies, procedures and standards in alignment with Deloitte and USAID rules and regulations
- Oversee and manage the project fund chain, including but not limited to requesting funds from home office, balancing the local Imprest account, establishing petty cash funds, making payments from petty cash, making payments via check or wire transfer, verifying the documentation substantiating payouts, recording all financial transactions in Imprest, etc.
- Track component expenditures per USAID funding sources
- Analyze burn rate against the planned work plan numbers in collaboration with the COP
- Oversee the Imprest Report Package preparation monthly for home office submission
Technical Assistance Responsibilities
- Contribute to the development/adaptation of a capacity assessment tool to identify strengths and capacity building needs of government counterparts.
- Work with government counterparts, Deloitte home office staff, and the Project Team to develop a comprehensive capacity building approach that addresses financial and HR capacity building needs integrated with other capacity needs.
- Work with the Project Team and government counterparts to facilitate a capacity assessment and develop a capacity building action plan.
- Coordinate planning, delivery, and evaluation of capacity building events and targeted technical assistance in finance and HR workforce planning to government counterparts to meet capacity gaps identified in the assessment.
- Monitor government's progress and ensure counterparts are meeting planned benchmarks and progressing towards capacity building objectives.
- Support government counterparts in the implementation of new systems, tools, policies and processes as appropriate. Support the change management processes with government leaders
Procurement Oversight Responsibilities
- Ensure Deloitte Consulting LLP and USAID procurement guidelines are followed strictly. Submit approval requests to Deloitte Consulting LLP home office as required by contract, drafting Negotiations Memoranda for project management per Deloitte Consulting LLP rules.
- Track, document, and report procurement approval documentation
- Oversee the filing and monthly distribution to USAID of all Deloitte Consulting LLP and USAID required procurement approval documents
HR and Staff Supervision Responsibilities
- Complete personnel time and expense reports accurately and timely
- Review supervised staff compliance with time and expense policies and procedures, including timely and accurate Time & Expense submissions
- Review supervised staff performance against their stated job descriptions in concert with the home office Program Manager.
- Conduct annual performance reviews of all direct supervisees; contribute to the performance review of other project staff as requested.
- Support human resource management activities in collaboration with the home office Project Manager and the Chief of Party, including confidential maintenance of all personnel files and development of HR templates, tools, processes, and policies, as necessary.
Requirements
- Minimum 7-10 years experience working with public institution accounting and financial management systems.
- Proficiency in Microsoft Office (Excel, PowerPoint,Word) programs required.
- Experience with major accounting software systems required.
- A Masters degree in any of the following fields: accounting, business administration, health services management or public administration with concentration in financial management. CPA or its equivalent is preferred.
- Demonstrated financial management, accounting, planning and communication skills.
- Experience working with senior levels of government, policy makers, executives, and senior managers to achieve established goals and lasting results.
- Proven ability to mentor, motivate, and work as part of a team.
- English proficiency required.
To be considered your application must be received by 27 April 2011
Only short-listed candidates will be contacted.
Finance Jobs in Kenya Accounting Jobs in Kenya ICT / IT Jobs in Kenya Sales / Marketing Jobs in Kenya Healthcare services / Medical Jobs in Kenya Management Jobs in Kenya MARKETING MANAGEMENT Administration Jobs in Kenya Education / Teaching Jobs in Kenya HR Jobs in Kenya NGO Agricultural / Agri-Business Jobs in Kenya Education sector jobs Engineering Jobs in Kenya Civil Engineering Jobs in Kenya Medical jobs Hotel and Catering Manager jobs Communication social sciences Banking Jobs in Kenya CEO / Director Jobs in Kenya Capacity Development / Capacity Buliding Jobs in Kenya Engineering Logistics Manager Audit Teaching Jobs USAID jobs Secreterial / Clerical Jobs in Kenya Business Administration Jobs in Kenya Legal jobs Procurement jobs Economics Monitoring jobs Community Development Jobs in Kenya Programming RESEARCH jobs Environmental Hospitality Jobs Driver Jobs in Water sector Kenya Security Jobs University CPA public health jobs Technician Coordinator Jobs Social Work Jobs Nurses Consulting Jobs in Kenya Media Software Technology jobs Human Rights jobs Humanitarian Response Project Management jobs Scholarships Bcom Jobs In Kenya Journalism Mechanical Engineering Safaricom Technical Advisor Child Protection Economist Jobs Insurance Medical Project Management Telecom Procurement Somalia UN Forestry Ugandan jobs Kenya Airways Lawyer microfinance Civil Society jobs in Kenya Information Systems customer care Food science Tours/Travel World Vision Electrical n Electronic Engineering Graduate Trainee jobs Industrial Monitoring n Evaluation Store keeping Sudan UNDP jobs pr Data Analysis Religion Social Development Transportation KAA Kemri Public Administration UN Jobs USAID Hospitality Internsip Writing jobs Youth Jobs Analyst Job in Kenya Gender Jobs Intern jobs Statistics Supervisor Volunteer jobs Design Mechanics Web designers warehouse Biologist Catholic Diplomatic Community PLAN jobs Teaching unicef jobs Government Ministries Personal Assistant Project Management jobs Receptionist Social Work office assistants CARE International Jobs in Kenya ILRI jobs NEMA QS JOBS lab Tech Aviation Construction Coordinator Economist ICIPE Land Economics Librarian Red Cross Security UN-HABITAT social justice jobs Chemist / Pharmacetucal Jobs In Kenya International relations Other Planner jobs UNEP fishing pharmacy BAT KCB Logistics / Clearing and forwarding jobs in Kenya Moi University Nairobi University Surveyors Technology CDC ILO KARI Linguistics Nutrition Pathfinder International jobs Planning Political Science Team leader job UN-HABITAT jobs UNEP Jobs casual Architectural Jobs in Kenya Entertainment GIS Gender Horticulture Interior Designer KU Kenyatta University Pathfinder International Real Estate Rwanda Security Management jobs UNDP UNOPS Jobs Unilever jobs University Of Nairobi AMREF Armed Forces Business Partnership CHF jobs Competitions and contests Concern International Counselling EABL EoI FTA jobs Fitness and Beauty Geologist IMC jobs Internships Engineering Jobs KIE Manufacturing Nazarine University Rentals UNFPA UNON UNON Jobs VET Med Accord Jobs in Kenya Acturial / Insurance Jobs In Kenya Agents Bakery Bamburi Beauty / Fashion Jobs in Kenya Chef Civil Service Egerton University Information Sciences jobs KEMU Jobs Kenya KRA Kenya Jobs KWS Kenya Jobs Kabarak University Jobs Kenya Maseno University jobs Kenya Public Sector Jobs in Kenya Tenders in Kenya Tertiary Jobs in Kenya Translator Job Kenya UNESCO Jobs Kenya UNIFEM jobs Kenya UNOPS Jobs Kenya WFP Jobs in Kenya WSP Jobs in Kenya World Bank jobs World Bank jobs Kenya kebs oxfam