Location: Nairobi
Firm Service: Consulting
Reference Code: KE - 47586
Type of Position: Full-time
Job Description
The Chief of Party (COP), based in Nairobi, Kenya, will lead the Program Management Team and provide overall management, strategic direction, and financial oversight to the Project. The COP will report to and work closely with the home office Program Manager to make sure that the program operations are integrated effectively between the field and home based offices. Key roles and responsibilities of this position are listed below.
Programme Management Duties
Firm Service: Consulting
Reference Code: KE - 47586
Type of Position: Full-time
Job Description
The Chief of Party (COP), based in Nairobi, Kenya, will lead the Program Management Team and provide overall management, strategic direction, and financial oversight to the Project. The COP will report to and work closely with the home office Program Manager to make sure that the program operations are integrated effectively between the field and home based offices. Key roles and responsibilities of this position are listed below.
Programme Management Duties
- Provide overall management and oversight for project. Ensure that managerial, administrative and financial procedures comply with the appropriate Deloitte Consulting and USAID/Kenya policies, and that project staff are effectively advised and supported to apply these policies in their daily work.
- Monitor progress towards project objectives. Make recommendations for changes to the project as needed and ensure that program objectives and deliverables are of high quality and are achieved on time and within budget.
- Track and report on programmatic achievements and financial management indicators to USAID, Deloitte home office, and other stakeholders as required. Prepare annual work plans, progress reports, and other deliverables to USAID as required.
- Complete other tasks as assigned
Technical Leadership Duties
- Provide technical expertise and leadership in health management information systems, organizational development, and capacity building. Support the development and implementation of project strategies in these areas as necessary.
- Support the development of technical documents, abstracts, presentations, and other reports documenting the achievements, lessons learned, and other findings related to the project.
- Provide high level programmatic/technical support and capacity building to local partners as appropriate.
- Manage the definition of requirements for the HMIS. Develop the system requirements specification (SRS) document, identify appropriate hardware and software, and provide oversight of the requirements management process
- Work to understand existing health informatics systems currently in use in Kenya and incorporate this knowledge into the project's approach for the HMIS. Oversee the process of evaluating existing tools, databases, and methods for health data capture and aggregation.
- Ensure that the team's technical approach is cognizant of the realities of the Kenya infrastructure and technology environments. Work to propose ICT solutions that are sustainable, effective, and can endure given this resource and infrastructure constrains present.
- Use prior experience in health informatics, data warehousing, clinical systems, and health records management to inform the team's approach.
Representational Duties
- Represent project to USAID and all key stakeholders. Meet with USAID quarterly, at minimum, and additionally as requested or necessary.
- Coordinate and network effectively with USAID, the local government, partners and other stakeholders regarding project planning, monitoring, execution and deliverables.
- Ensure programmatic accountability and transparency to key stakeholders.
- Support the dissemination of reports, success stories, lessons learned, and other technical documents produced by the project.
- Represent Deloitte in external and internal forums, special events and meetings related to the project.
HR and Staff Supervision Responsibilities
- Complete personnel time and expense reports accurately and in a timely fashion
- Support the professional development of project staff
- Ensure staff are compliant with Deloitte and USAID policies and procedures, and notify the home office of any HR issues or concerns.
- Review staff compliance with time and expense policies and procedures, including timely and accurate T&E submission
- Review supervised staff performance against their stated job descriptions in concert with the home office Program Manager.
- Conduct annual performance reviews of all direct supervisees; contribute to the performance review of other project staff as requested.
- Ensure that all staff complete annual review process.
- Oversee sourcing, hiring, and human resource management activities in collaboration with the home office Project Manager and the Finance and Administrative Manager
- Communicate with USAID as necessary to secure approval for TA visits from HQ staff and other expatriate consultants.
- Ensure personnel files are updated and maintained in a secure, confidential local in the project office.
Financial Oversight Responsibilities
- Provide overall financial management and accountability of all project activities.
- Along with the Finance and Administrative Manager and home office Program Manager, ensure that adequate financial and administrative systems are in place, functioning, and compliant with USAID regulations and Deloitte policies.
- Monitor monthly financial reports, cash flow, and budgeting.
- Review and sign off on the project fund chain, including but not limited to requesting funds from home office, balancing the local Imprest account, establishing petty cash funds, making payments from petty cash, making payments via check or wire transfer, verifying the documentation substantiating payouts, recording all financial transactions in Imprest, etc. with the support the Finance and Administrative Manager.
- Review budget inputs to work plan development and monthly, semi-annual, annual performance reports in collaboration with the Finance and Administrative Manager and home office Program Manager
- Analyze burn rate against the planned work plan numbers in collaboration with the Finance and Administrative Manager and home office Program Manager
Requirements
- At least 10 years experience managing similar, donor-funded programs, preferably focusing on HMIS, capacity building, and systems development
- Demonstrated success of breaking down development challenges, creating and implementing solutions, and achieving measureable results in development projects.
- Demonstrated ability to manage multiple components simultaneously, work with international personnel, and integrate with partner government and other donors.
- Excellent communication, writing and interpersonal skills
- Advanced degree in health, business administration, or information systems
- Knowledge of USAID policies, procedures, regulations and reporting requirements
To be considered your application must be received by 27 April 2011
Only short-listed candidates will be contacted.
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