A security firm is looking for a receptionist will be the first point of contact for in-coming calls and visitors to the Office.
Reception Duties
Reception Duties
- Ensure that the reception area is always presentable. .
- Manage all incoming and outgoing calls and visitors and direct them accordingly or attend to their needs or appointment requirements.
- Prepare and attend to all outgoing/ incoming mail.
- Distribute incoming correspondence or documents among staff.
- Provide direction for key clients, visitors and handle enquires
- Perform various office duties when requested, e.g. filing, arranging transport, and logging of callouts for maintenance and repair work and minor administrative duties.
- Make arrangement for refreshments for various meetings as well as for guests.
- Receive and send all documents via courier services and maintain appropriate registers.
- Ensure that the reception area is neat and welcoming.
- Ensure that staff members have stationery required for their work.
- Provide general administrative and office support function as may be called upon from time to time.
- Fill in for the cleaner as and when needed.
Functional Competencies
- Must have excellent command of English spoken and competent in grammar
- A Team Player.
- Must be able to prioritize tasks.
- Must have knowledge of office record keeping practices and methods.
- Can perform with minimal supervision
- Excellent computer literacy.
- Demonstrates high integrity and ethical standards, sound judgment, diplomacy and discretion.
Education and Qualifications
- Diploma in Office Management/Business Administration
- Must have experience in a security firm for more than one year AMUST.
- Proficient in MS Office (Must)
- Formal secretarial training will be an added advantage
Only shortlisted candidates will be acknowledged.
Female applicants encouraged to apply
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