KickStart International Data Entry Clerk Job in Nairobi Kenya

KickStart International Office Assistant - Janitor (Cleaner) / Driver Job in Nairobi Kenya

KickStart International prides itself in being an award-winning, global nonprofit social enterprise that develops and mass- markets low-cost irrigation solutions that are bought by thousands of small-holder farmers in developing countries and used to increase their income by up to a factor of ten, enabling them to lift themselves sustainably out of poverty.
Position: Office Assistant - Janitor (Cleaner) / DriverFunction: Human Resource and Admin     Location: KickStart HQ Office - Nairobi
Grade: Grade 9 Support Officer ( Non Commercial)                                  
Role Purpose: Provide general office support in cleaning, driving and messagerial roles.
 Scope of Role:

Reports to: Administration Coordinator

Staff directly reporting to this post: None

Works with: Relates mostly with all staff

Key Areas of Accountability:

Wiping dust from work stations, chairs, office equipments, cabinets, photocopier, files and office flowers.Ensuring the all the office room are cleaned daily, dusted daily and chairs arranged properlyUndertaking general cleaning, scrubbing and disinfecting the office at least once a month and pay particular attention to windows and window grills.Cleaning the demo kit every once a weekCleaning the reception area daily and ensuring that all dusters used are cleaned and dried out in the sunWiping telephone heads and door handles with disinfectants on daily basisEmpty dust bins and ensure they are cleaned and wiped Cleaning the front door grill daily and ensuring that no dust gathers on the grillEnsuring that no unnecessary papers are lying on the workstations /carpet etc. Clutter free as much as possible.Ensuring that morning and afternoon tea is served on time, 9 am and 3 pm respectively.Maintaining high standards of cleanliness in the kitchen by ensuring that the kitchen floor, utensils, microwave and any other kitchen appliances are clean.Preparing kitchen supplies items list for replenishing.Issuing stationery to staff as requested and keeping a record of the same.Taking lunch orders for staff in meetingsManning the reception in the absence of the receptionist.Providing occasional driving support in the absence of the driversHandling messenger assignments when necessary Preparing work progress reports when needed Any other official duty as may be assigned.Minimum of Form Four CertificateValid driving license with at least 3 years’ experience driving within Nairobi both light and heavy vehiclesAbility to use computers- mainly office suiteExperience in cleaning in a busy work environmentHonesty and integrityRespect and professionalismTime management and multitaskingProven ability to handle challenging work loadCross-cultural experience, understanding and sensitivity;Excellent interpersonal and written and oral communication skills especially in EnglishCommitment to KickStart’s valuesIf you feel you are the right candidate for this job, please send your CV and Cover letter to hr@kickstart.org quoting the position title on the subject line by COB Friday 02nd January 2014.

KickStart International Country Accountant (Kenya Program) Job in Nairobi

KickStart is an award-winning, global nonprofit social enterprise that develops and mass-markets low-cost irrigation solutions that are bought by thousands of small-holder farmers in developing countries and used to increase their income by up to a factor of ten, enabling them to lift themselves sustainably out of poverty. 
Using an entrepreneurial business model, KickStart has proven its cost- effective solution to poverty in Kenya, Tanzania, Mali and Burkina Faso, as well as in a dozen of other African countries.

KickStart plans to enhance its Financial Management and as a result it is seeking to recruit a Country Accountant to take on that role and responsibility.

Job Title: Country Accountant - Kenya Program
 

Location: KickStart HQ Office - Nairobi
 The Country Accountant has responsibility to undertake the day to day administration of accounting and financial management of KickStart operations. The position will work to ensure KickStart maintains high standards of financial integrity and accountability. The role is integral at the program level and is responsible for the day to day management of the financial functions of the country office
 Scope of Role:

Reports to: Director Of Finance & Admin

Staff directly reporting to this post: Accounts Assistants

Works with: Program Staff responsible for managing the programmatic aspects of the organization.

Key Areas of Accountability:

Financial Management

Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.Maintain and reconcile all records of income and expenditure and preparation of monthly and annual financial reports. Ensure that there is proper accounting and financial control over all income received and expenses incurred.Ensure strong systems of internal control are implemented and followed, specifically:Maintenance of an effective and controlled ordering/procurement, sales and inventory processing systems.Maintenance of a system to ensure goods received are matched against orders and that variations to orders are reconciled.Payment of all creditor accounts on a timely basis taking advantage of discounts where ever possible.Control of expenditure against budget.Maintenance of systems to account for all incoming and outgoing monies.Payment of accounts and banking of cash receipts in a timely manner.Maintain a petty cash system and reconcile monthly.Maintaining an up to date record of transactions within the Asset Register/ledger. Ensure the organisation’s Asset Register is maintained on a regular basis and appropriate depreciation schedules are completed on monthly basis.Supervision of daily payments and receipts.Maintaining the Financial Policy and Procedures Manual on a continual basis. Develop and review accounting policies and procedures to ensure optimum effectiveness across all aspects of the organisation’s operations.Assist in preparation of elements of the annual budget in consultation with the Program Manager and other functional managers, Budget & Grants Finance Manager and the Director of Finance in the context of goals set by the organisation.Management of weekly and monthly cash and cash flow process by keeping all the finance/accounts books up to date to a point where it would be easy to extract current cash balances on a day-to-day basis. Payroll activities; such as payment of all salaries,  payment of tax and other monthly deductions as required by legislation,  timely preparation of annual payment summary reconciliation, monitor compliance with all tax Legislation.In coordination with the Sales & Marketing Managers, develop a credit management policy for debtors that ensure all outstanding debts are collected on time and that any disbursement of KickStart equipments is done following the laid down procedure.Reviewing business/field advances taken by employees and ensure that KickStart’s policies regarding these advances are adhered to and that all monies are accounted and ensure staff are provided with regular updates of their personal accounts.Ensuring that all the bank accounts held by KickStart are reconciled on month-to-month basis. All these should be reviewed by the Grants & Budget Finance Manager every month before more funds are released into the accounts.Ensure that book of accounts are audited by external auditors yearly and at any other intervals as necessary. Ensuring all recommendations from such audits is implemented. Preparation of financial records for the annual Audit.All the finance staff in the country program fall under the instruction of the Country Accountant. He/She is to ensure that they are well supervised, trained and coordinated. They should also be working and ensure their smart goals are reviewed in order for them to give the desired results.Establish and maintain office systems for the sound operation of the organisation, including:Ensure legal and regulatory obligations of the organisation are met including compliance with taxation, insurance and to keep current with changes in these areas.Ensure that proper and accurate administration of records are maintained, includingAsset register.Customer, Vendor data base.Adequate and effective filling.Ensuring all accounting activities as specified in the monthly activity log are completed and signed off.Prepare periodic financial reports and statementsTimely and accurate recording of transactions,Timely and accurate production of financial reports,Zero tolerance of non-compliance with internal controls, systems and policies,Timely and accurate production of financial reports.University degree in Accounting, Finance or related field. Advanced degree preferred;Minimum 4-6 years in Book keeping or Accounting experience necessary;Minimum 3-5 years of progressive experience in donor funded organisations;Highly proficient in word processing and spreadsheet applications;Excellent analytical, verbal and written communication skills required;Extremely detail oriented;Familiarity financial management information systems, Microsoft Navision’s suites such as Donor Vision, Award Vision, ERP and grant accounting preferred. Must have the ability to work in a fast paced environment with strict deadlines and be able toSound working knowledge of quality management systems and internal auditing processesDemonstrated experience in managing and maintaining full financial accountability of an organisation with experience in bookkeeping and use of computers and computerized accounting software.Demonstrated experience and skills in all aspects of office administration procedures.Demonstrated experience in, or knowledge of, the functioning of donor funded non-governmental organizations. Demonstrated organisational skills including ability to prioritise, manage time and develop and maintain systems.Ability to work effectively at an individual and team level as well as within a multicultural organization.Ability to communicate effectively with/to people. If you posses the above skills and believe you are the right candidate for this position, e-mail your application and CV with the position title on the subject line to our HR Director at: hr@kickstart.org no later than COB Friday, 11th July 2013.

Only shortlisted candidates will be contacted.

For more information about KickStart visit our website: http://www.kickstart.org/

KickStart International Budget and Grants Finance Manager Job in Nairobi Kenya

KickStart is an award-winning, global nonprofit social enterprise that develops and mass-markets low-cost irrigation solutions that are bought by thousands of small-holder farmers in developing countries and used to increase their income by up to a factor of ten, enabling them to lift themselves sustainably out of poverty. See http://www.kickstart.org/ for more information

Using an entrepreneurial business model, KickStart has proven its cost- effective solution to poverty in Kenya, Tanzania, Mali and Burkina Faso, as well as in a dozen of other African countries.

KickStart plans to enhance its Budget and Grants Management and as a result it is seeking to recruit the Manager to take on this role.

Job Title: Budget and Grants Finance Manager

Location:  KickStart HQ Office - Nairobi
 The Budget, Grants Finance Manager plans, directs and coordinates all grant management and budget activities for KickStart’s headquarters and field locations. The purpose of this role is to strengthen the grant and budget management capacities of KickStart to meet anticipated growth in restricted funding and ensure full cost recovery by the organization and compliance with donor reporting requirements.

The Budget and Grants Finance Manager takes lead responsibility for all aspects of grant management and reporting.

He/She coordinates pre-grant award budget development, monitors grant implementation and financial performance, reports on outcomes and ensures compliance with all regulatory, donor and policy requirements.

This position interacts with Country Managers and functional heads to oversee monthly variance analysis and reporting, quarterly rolling forecasts, and budget modifications.

Scope of Role:

Reports to: Finance & Admin Director

Staff directly reporting to this post:  None

Works with: Development Team and Program Staff responsible for managing the programmatic aspects of the organization and of large grants.

Key Areas of Accountability:

Budget planning, monitoring and control

Working closely with the Director of Finance & Administration and senior management, helps with the preparation of annual budget calendar and working documents. Updates all base salary and benefit information, makes year-end projections based on actual expenditures, and inputs the approved new budget information into the ERP. Assists with the preparation of the budget and annual Consolidated Fiscal Report. Ensures that senior staff and project managers are kept informed of budget changes;Prepares monthly expenditure analysis including accrual projections to determine where budgets are over and/or underspent. Coordinates quarterly meetings with senior management and Director of Finance & Administration to review analysis, program changes impacting the budget, contract issues, etc.;Updates internal budget documents as necessary, prepares budget modification forms as needed, inputs changes into the ERP, and communicates all changes to relevant staff. Working closely with program staff, prepares budget modification forms and no costs extension requests for government contracts as needed;Keeps CFO, COO and Director of Finance informed of significant variances from budget or other donor compliance issues that should be addressed.Helps the Director of Finance to initiate budget re-forecasts and amendments.Other duties as may be required by the Director of Finance.Grant management and Reporting; including reviewing of key grant termsOversees all grants and contracts – the policies, procedures, and compliance issues related to grants and contracts management and reporting, internally as well as for subcontractors and sub-awards. Creates a reliable review system for assessing grants and contracts with staff. Understand all contract regulations and train program staff to ensure compliance;Create templates for contracts, sub contracts, letters of agreement, and reports;Supervises Accountants to ensure timely and accurate preparation of all monthly, quarterly and annual invoices/requests to funding sources, and reconciliations with general ledger; Working with Development staff, prepares or reviews budgets and budget narratives for submission in our responses to donor requests for proposals (RFPs) and grant proposals;Reviews monthly budget variance reports and general ledger reports to insure that items are being charged to the correct programs and grants/contracts. Prepares correcting journal entries as required. Assists the Director of Finance in determining appropriate allocation methodology for those items requiring allocation among different sources. Ensures that allocations are made correctly and reviews methodologies with program and administrative staff;Maintains ongoing communication with program staff regarding needs and budget status;Monitors spending/run rate against grants and awards on a monthly basis and provide information to program leads to adjust spending accordinglyMonitors work flows and helps develop and implement systems to provide sound management control over compliance with award terms and conditions Establishes and maintains financial record keeping and procedures for tracking and reporting on grants and awardsCoordinates with finance, fundraising and program staff to apportion use of unrestricted funds and ensure the fully-funding of KickStart operations. Monitors cash flow of field offices and manages advance request approvalManage program results reporting (as required by grants and contracts).Work with various teams to ensure coordinated efforts in grant development and management. Assists program managers and other coordinators with daily implementation of the grant program. Monitor/tracks the status of each program through its program life cycle.Works with Development & Program teams to send notification to Grant Awarding Agencies of significant events required for changes in grant programs.Operates as the liaison between the Accountants, Budget Managers, Program Managers and Awarding Agency in relation to program compliance.Provides regular status reports on grant implementation in conjunction with accountants’ reports.Performs site visits to verify compliance with staffing guidelines related to grant award agreements.Prepare &/or coordinate program reports for submission to the granting authority according to grant guideline schedules.Assist the Accountants in assuring that expenditures support program objectives and that budgets submitted are consistent with original grant application.Prepare &/or help coordinate all applicable program reports for sponsored programs and ensure the timely submission thereof. Responsible for grant closeout, which includes assisting with assurance that all purchase orders will be paid &/or liquidated within 90 days of grant ending period and assurance that all expenditures (services &/or goods) were received within the grant award period.University degree in administration, finance or related field. Advanced degree preferred;Minimum 5-7 years of budget analysis experience necessary;Minimum 3-5 years of progressive experience in pre- and post-award Grant and Contract management;Highly proficient in word processing and spreadsheet applications;Excellent analytical, verbal and written communication skills required;Extremely detail oriented;Familiarity financial management information systems, Microsoft Navision’s suites such as Donor Vision, Award Vision, ERP and grant accounting preferred. Previous grant and contract experience required. Knowledge of government, non-government, foundational and corporate donor contract guidelines;Must have the ability to work in a fast paced environment with strict deadlines and be able to manage multiple priorities;Demonstrable experience of managing a substantial grants scheme for community activities. Experience of scheme administration, managing assessment teams and selection panels, complex budget control and regularly reporting against spend and targets. Confidence and experience to meet the expectations of national funders.An understanding of how to effectively engage with groups and organizations working with people from a wide range of communities, including BOP communities.Experience of effectively line managing staff and supervising interns and the ability to lead a team to deliver to ambitious targets.Excellent influencing, negotiation and communication skills to establish strong working partnerships with grantee organisations and groups and support them to meet specific targets and outcomes.Substantial experience of supporting organisations and groups to develop and deliver new projects, including a strong understanding of the issues they may face.Solid experience of monitoring and evaluating a large programme of work.Experience of prioritising, working under pressure and meeting tight deadlines.Excellent problem solving skills and ability to be flexible and respond and adapt to changing circumstances.Understanding of and commitment to KickStart’s work, aims and objectives. Deep commitment to eradicating poverty and KickStart’s mission Experience of administering government, foundational and other corporate-funded projects.Ability and skill to drive and achieve quality results within complex, time constrained goals.Communication skills (both interpersonal and written), including superior presentation skills.Previous grant and contract experience required. Experience with multiple large grants preferred.Experience building and managing budgets and work-plans.Meticulous and attentive to details with deep experience in developing and monitoring complex budgetsAbility to perform sophisticated financial allocations and analysis.Knowledge of and direct responsibility managing large restricted grants.If you posses the above skills and believe you are the right candidate for this position, e-mail your application and CV stating the position title on the subject line to our HR Director at: hr@kickstart.org no later than COB Friday, 11th July 2013.

Only shortlisted candidates will be contacted.

For more information about KickStart visit our website: http://www.kickstart.org/