RitePak Administrative Assistant Job in Nairobi, Kenya

Job Description: This is a front office position that involves a broad range of responsibilities that will support the smooth running of the office. You will be the first point of contact between us and the world. As a result this position needs a personality that is highly attuned to the social graces needed to welcome, engage, encourage or even have a firm hand with our clients, vendors or visitors while having that trademark smile that doesn’t fade.

Think this is you… read on…...

You will be expected to be a forward thinker and take charge or fill in where you see obvious gaps in all levels. 
We are looking for an individual who will grow into their shoes and take up space as the organization grows.

The flexibility to work at odd hours or quickly adapt to new situations, jobs or assignments will be an added bonus. You will literally be juggling…eggs… Please try not to drop any.

This job is about personality, personality and more personality.

Essential Duties

Maintaining office supplies inventory and anticipating need.Placing and expediting orders for supplies and  verifying receipt of supplies.Reconciling basic account expenses and bookeepingSupporting the sales teamFirst point of contact between potential clients, vendors and visitorsOccasional errands1-3 years experience working in the front office. Internships are acceptedDemonstrated front office skills. Must have a pleasant demeanor and have experience dealing with clientsAdvanced diploma or recent graduateAccounting experience.  Quickbooks knowledge  will be a bonusAdaptable and willing to work within other job functionsDemonstrated competence in Microsoft Office and Excel software and other office toolsFluent in both English and KiswahiliExcellent communication and report writing skillsPlease include a cover letter with a statement on why you believe you are the best candidate for the job.

Also include you expected level of remuneration.

How to Apply

Please email: hr@ritepak.co.ke

African Heritage Design Administrative Secretaries and Office Assistant Jobs in Kenya

Administrative Secretary

Administrative Secretary I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of receptionist related duties, to perform other secretarial and clerical work, and to train for the next higher level.
 Administrative Secretary II - This is the second level position title within this series. Employees at this second level are expected to be able to respond to more complicated inquiries and to perform higher level clerical duties.
 
Administrative Secretary I Duties:Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.Screens and greets visitors and ushers them into an administrative officeOpens, sorts, and delivers mail within an administrative office.Types a variety of routine documents from handwritten drafts using WordPerfect 8.0 or higher.Proofreads typed materials for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary).Maintains conference room calendar, arranges meetings and conferences as requested.Maintains records and files.Maintains the copy room and equipment, and orders supplies.Assists in preparing large mailings as necessary.Provides clerical and procedural support as needed.Performs related duties as required.Administrative Secretary II Additional Duties:Responds to more complicated inquiries or requests for information or determines which requests should be handled by another staff person.Types more complicated documents or reports using word processing software. May prepare spreadsheets.Composes correspondence for supervisor's review and signature.Acts as liaison with other offices, departments and outside agencies.May be called on to provide secretarial assistance to other Department Heads.Performs special projects.Performs all of the duties of the lower level position title within this series as required.Administrative Secretary I Requirements:A High School diploma or the equivalent and four years of secretarial or administrative experience, or an equivalent combination of education and experience.Knowledge of clerical and office procedures.Good knowledge of English, grammar, spelling and punctuation.Ability to type accurately and proficiently.Ability to operate standard office equipment, including photocopier machines, calculators, adding machines, and personal computers and terminals.Ability to set up and maintain filing systems.Ability to work independently and follow oral and written instructions.Proficiency in use of WordPerfect for Windows 8.0 or higher.Administrative Secretary II Additional Requirements:A minimum of two years of experience as an Administrative Secretary I.Considerable knowledge of word processing and spreadsheet software.Working knowledge of administrative policies and procedures.Demonstrated ability to create reports and spreadsheets.Demonstrated ability to respond to a wide range of inquiries in a tactful and courteous manner.Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment.Dispatch and delivery of mails.Maintenance of cleanliness in the office.Receiving and Sorting of mails.Attending to customers queries.Maintaining proper filing system in the office.Attending to all visitors with humility and directing them appropriately.Customer care servicesKCSE mean grade of C plain or its equivalent Certificate in Business Administration or Management.Competent knowledge of office secretarial work.Excellent communication and social skills Basic knowledge of MS Word, Excel and Email application.
All applicants should send their resumes and cover letters quoting the exact job position to hr@africanheritage.co.ke

KickStart International Office Assistant - Janitor (Cleaner) / Driver Job in Nairobi Kenya

KickStart International prides itself in being an award-winning, global nonprofit social enterprise that develops and mass- markets low-cost irrigation solutions that are bought by thousands of small-holder farmers in developing countries and used to increase their income by up to a factor of ten, enabling them to lift themselves sustainably out of poverty.
Position: Office Assistant - Janitor (Cleaner) / DriverFunction: Human Resource and Admin     Location: KickStart HQ Office - Nairobi
Grade: Grade 9 Support Officer ( Non Commercial)                                  
Role Purpose: Provide general office support in cleaning, driving and messagerial roles.
 Scope of Role:

Reports to: Administration Coordinator

Staff directly reporting to this post: None

Works with: Relates mostly with all staff

Key Areas of Accountability:

Wiping dust from work stations, chairs, office equipments, cabinets, photocopier, files and office flowers.Ensuring the all the office room are cleaned daily, dusted daily and chairs arranged properlyUndertaking general cleaning, scrubbing and disinfecting the office at least once a month and pay particular attention to windows and window grills.Cleaning the demo kit every once a weekCleaning the reception area daily and ensuring that all dusters used are cleaned and dried out in the sunWiping telephone heads and door handles with disinfectants on daily basisEmpty dust bins and ensure they are cleaned and wiped Cleaning the front door grill daily and ensuring that no dust gathers on the grillEnsuring that no unnecessary papers are lying on the workstations /carpet etc. Clutter free as much as possible.Ensuring that morning and afternoon tea is served on time, 9 am and 3 pm respectively.Maintaining high standards of cleanliness in the kitchen by ensuring that the kitchen floor, utensils, microwave and any other kitchen appliances are clean.Preparing kitchen supplies items list for replenishing.Issuing stationery to staff as requested and keeping a record of the same.Taking lunch orders for staff in meetingsManning the reception in the absence of the receptionist.Providing occasional driving support in the absence of the driversHandling messenger assignments when necessary Preparing work progress reports when needed Any other official duty as may be assigned.Minimum of Form Four CertificateValid driving license with at least 3 years’ experience driving within Nairobi both light and heavy vehiclesAbility to use computers- mainly office suiteExperience in cleaning in a busy work environmentHonesty and integrityRespect and professionalismTime management and multitaskingProven ability to handle challenging work loadCross-cultural experience, understanding and sensitivity;Excellent interpersonal and written and oral communication skills especially in EnglishCommitment to KickStart’s valuesIf you feel you are the right candidate for this job, please send your CV and Cover letter to hr@kickstart.org quoting the position title on the subject line by COB Friday 02nd January 2014.

Star Time Assistant Branch Managers Jobs in Nakuru, Nyeri and Meru Regions

Job Title: Assistant Branch Manager
Location: Nakuru, Nyeri and Meru Regions
 Available Posts: 1 for each Region

Job Objective: To assist in the management of the sales department and staff members of sales team to make sure targets are met and company policy followed.

Duties and Responsibilities:

Sourcing for new business for the company.Assist Branch Manager to develop branch business.Develop Dealer and KA accounts.Manage supermarket sales promoters.     Marketing, Advertising and BrandingBe familiar with Kenya market and capable of organizing channel sales, corporation sales and direct sales with excellent management ability.Fast learner and Team playerExcellent report writing skillsAbility to work well under pressureExcellent communication skills, independent analysis and problem solving ability and strong execution power.Excellent client service skills                 Be able to work overtime.Bachelor’s degree in relevant field from accredited university.At least 2 years working experience in Sales and Marketing.Prior experience working in the Pay TV/Digital TV Industry will be added advantage.Applicants from Nakuru/ Nyeri/ Meru or are familiar with Nakuru/ Nyeri/ Meru markets are preferable.Personal Specification: Between 25-40 years old.

If you meet the above requirements, send your application with CV to hr.startimes@gmail.com by 18th December 2013 indicating your current and expected salary.

Only shortlisted candidates will be contacted.

Accountant Assistant Job Vacancy in Kenya

Frank Management Consult is a premier management consultancy firm. We specialize in general HR consultancy, Recruitment, Executive selection and employee training.Our client urgently seeks qualified candidates to fill the above position.

Duties

Assist in payroll, Statutory procedures and deductionsPrepare authorized refund vouchersCompile reports on monthly basisCheck out and collect returned itemsMaintain account of returned checkProviding support to the team of accountantsReconciling finance accountsMaintaining accurate spreadsheetsChecking employee payments including salary, commission bonus etc.Working with and maintaining sales and purchase ledgersHandling insurance and tax returns and posting journalsManaging the accountants officePrepare appropriate journal entries for depreciation, transfers, etcMinimum CPA Part 2At least 2 years experienceWith Tally accounting software experience.Knowledge in statutory procedures and deductions.Process oriented and able to develop and follow documentation related to the required work;Excellent interpersonal and communication skills.Must have the ability to plan and work with minimal supervision.Must be a person of integrityMust have the ability to work independently and as part of a teamMaintains strict confidentiality in all mattersNB: If you meet the above minimum requirements, email your cv to: frank.vacancies@yahoo.com
(Your must indicate your current salary on the cv)

Frank Management Consult Ltd
Nyaku House,1st Floor,
Argwings Kodhek Road,Hurlingham.

Land O’Lakes Internal Development Finance Assistant Job in Kenya

Land O’Lakes International development is a division of Land O’Lakes Inc, a US food and agricultural Cooperative based in Minnesota. Land O’Lakes international development Kenya office seeks a suitable candidate for the position of Finance Assistant. This position reports to the finance manager.
 The key responsibilities for this position are:Processing all project payments and acting as point person for project vendors.Processing checks and monthly bank reconciliation statements.Accurate recording of financial data in Cost Point accounting system to ensure accurate financial reports.Preparing project management reports as may be required.Preparing project budgets and forecast.Managing staff advances ensuring the project maintains a reasonable level of receivables.Working with project staff to effectively manage training budgets.Work with project staff to ensure that monthly time sheets are completed in good time.Preparing monthly HQ financial package.Working with the finance manager to ensure the project has successful annual audits.Carrying out project financial analysis and reconciliations.Any other duties as may be assigned.A Business degree in accounting, finance, or business administrationProfessional accounting qualification, CPA or ACCAAdvanced knowledge of Microsoft office suiteAt least three years of accounting experience with an NGO in a busy accounting environment.Understanding of USAID rules and regulations.Experience using Cost Point accounting software is an added advantage.Advanced oral and written communication skillsStrong team player and able to work under pressure.If you meet the above qualifications please email your cover letter and CV with three referees to recruit.kenya@idd.landolakes.com by Friday, Dec 20th 2013. Only shortlisted candidates will be contacted. Please remember to include “finance assistant” in the subject line of the email.

ICJ Kenya Monitoring & Evaluation Officer and Finance Assistant Jobs

The Kenyan Section of the International Commission of Jurists (ICJ Kenya) is a non-profit membership organisation whose mandate is to promote and protect human rights democracy and the rule of law. ICJ Kenya Now wishes to recruit for the following positions.
 Monitoring and Evaluation Officer
 Duties:

To Monitor, Evaluate and document results in the various programmatic activities for effective implementation, reporting and learning.To Update and compile data on human rights, governance, democracy and the rule of law.To track and document all national and international human rights and legal issues touching on the ICJ Kenya’s Mandate as reported in the print media, and electronicTo work with the Programme Teams to deliver quality and quantitative reports to ICJ Kenya for internal and external use.To develop and design appropriate tools for baseline surveys and research documents within the ICJ Kenya programmes in line with the ICJ Kenya Strategic Plan.To analyze various evaluations and communicate the results effectively.To ensure that the M&E and the Communication Strategies are updated regularly.To work in collaboration with colleagues inside and outside of ICJ Kenya to allow the achievement of common goals and shared objectives in furtherance of ICJ Kenya’s mandate.A Degree in Communication.Skills in Monitoring and Evaluation.Proficiency in the use of ICT and Microsoft Office package.Excellent written and verbal communicationMinimum 3 years’ relevant experienceTo prepare payment vouchers and administer receipts.To prepare cheques and ensure proper authorisation for payments are obtained.To post financial records in the General Ledger.To keep records of mileage, stationery, invoices and log books.To maintain Petty Cash.To ensure that a proper filling system is maintained in the finance departmentDegree in any Business field.CPA Part II1 years’ experience in Accounting.Proficiency in Ms Office and Accounting applications.Applications accompanied with relevant testimonials, current and expected remuneration must be received at the Secretariat on or before 3rd January 2013 to the address provided below:
The Executive Director,
Kenyan Section of International Commission of Jurists
P.O. Box 59743, 00200,
Nairobi, Kenya
Only shortlisted candidates will be contacted.
Kenyan Section of the International Commission of Jurists is an equal opportunity employer.

Personal Assistant Job in Kenya

devising and maintaining office systems, including data management and filing;arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;screening phone calls, enquiries and requests, and handling them when appropriate;meeting and greeting visitors at all levels of seniority;organizing and maintaining diaries and making appointments;dealing with incoming email, faxes and post, often corresponding on behalf of the manager;taking dictation and minutes;carrying out background research and presenting findings;producing documents, briefing papers, reports and presentations;organizing and attending meetings and ensuring the manager is well prepared for meetings;Liaising with clients, suppliers and other staff.carrying out specific projects and research;responsibility for accounts and budgets;taking on some of the manager's responsibilities and working more closely with management; deputizing for the manager, making decisions and delegating work to others in the manager's absence;being involved in decision-making processMore than 6 years experience as a Personal Assistant/Secretary in a fast moving organization

Candidates to make their applications to recruitment@careerdirections.co.ke  on or before 11th  December 2013.

Clearly indicate the position applied for and your minimum salary expectation on the subject line
Note: Only shortlisted candidates will be contacted

Kibabii University College Deputy Registrars, Legal Officer, Senior Transport Assistant, Webmaster and Network Administrator Jobs in Kenya

Kibabii University College (KIBUCO) was established by the Kenya Government through the KIBUCO Order No. 115 of 12th August 2011 as a Constituent College of Masinde Muliro University of Science and Technology. The University College aims at becoming a global and dynamic University of excellence in Science, Technology and Innovation. To enable it realize its goals and objectives, the University College Council seeks to recruit suitable candidates for the following positions:-
 1. Deputy Registrar (Administration) Scale 14 (1 Post) KIBUCO/AD.01/12/13 (Readvertisement)

2. Deputy Registrar (Academic, Research and Extension) Scale 14 (1 Post) - KIBUCO/AD.02/12/13 (Re-advertisement)
3. Legal Officer Scale 12 (1 Post) - KIBUCO/AD.03/12/13 (Re-advertisement)
4. Senior Transport Assistant I Scale 8 (1 Post) - KIBUCO/AD.04/12/13
5. Webmaster Scale 10 (1 Post) KIBUCO/AD.05/12/13 (Re-advertisement)
6. Network Administrator II Scale 9 (1 Post) - KIBUCO/AD.06/12/13
(i) Applicants for any of the Advertised positions should be computer literate.
(ii) Only shortlisted candidates will be contacted.
Applications to be sent by: 30th December, 2013 to:
Principal
Kibabii University College
P. O. Box 1699- 50200, 
“KIBUCO” is an equal opportunity employer

Human Resources Assistant Job in Kenya

Human Resources Assistant
Objective: The Human Resources assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce. Purpose: The Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR director, and assists company managers with HR issues.

Location: Nairobi, Kenya

Responsibilities:
Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests, salary and benefit surveys, and other requests for information.Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities.Maintain all personnel files, work permit documents, drug and alcohol screening and background investigation results, and other personnel records, and ensure the company is in compliance with all laws and regulations and demonstrates “best practices” in regard to personnel information management.Managing employee relations by ensuring fair and quick settlement of grievances and disputes Leading in the interpretation and application of the labour laws and Company regulations Providing appropriate advice and guidelines on all disciplinary matters Liaising with appropriate regulatory and statutory bodies to ensure compliance and appropriate reporting Ensuring continued improvement of the health of the organization by monitoring productivity indicators such as performance, sickness and absenteeism, grievances, work-life balance initiatives, and developing programs to ensure positive trends. Managing and monitoring recruitment and selection of employees Managing and monitoring the administration of medical, occupational health and Staff welfare programs Develop and implement human resources programs and policies Serve as a resource for team leaders in handling employee issues and assist them in counseling employees, conducting evaluations, staff training, problem solving and consensus building. Serve as a resource for all team members by being available and accessible to discuss all human resources related issues. Oversee the Organizational Development & Training function and develop employee-training programs.Maintain inter- and intra departmental workflow by providing information to and cooperating with co-workers.Explain employment benefits and general terms and conditions of employment to employees and department representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation.Develop, implement and participate in employee recognition programs.Enhance job performance by applying up-to-date professional and technical knowledge gained by attending seminars and conferences and reviewing professional publications. Bachelor’s degree in HR Management or related discipline required; At least 5 years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.Communicate effectively, verbally and in writing, to a diverse audience. Plan, organize and prioritize work. Demonstrate the highest level of ethical behaviorExcellent time-management, problem-prevention and problem-solving skills. Maintain confidentiality of sensitive informationPossess a work ethic that includes neatness, punctuality and accuracy. Exhibit a professional, businesslike appearance and demeanor.Basic computer skills, including e-mail, word processing and spreadsheets. Excellent interpersonal skills to facilitate interaction with the workforce.Mathematical principles.Business letter writing and the standard format for typed materials. Methods and techniques for basic report preparation and writing. Methods and techniques for record keeping and filing. Customer service and public relations methods and techniques.Email CV and Cover Letter in Word format along with salary requirements to recruitment@odumont.com. Use “HR Assistant” in the subject line. Only shortlisted candidates will be contacted.

Deadline: 20th December 2013

Assistant Magazine Editor Job in Kenya

Our Client is recruiting an Assistant Magazine Editor

Job Specification

Bachelors Degree in journalism, English or related field.5 years minimum experience in editing, journalism or editorial research.Excellent communication, presentation and writing skills.Excellent personnel management skills.Diplomacy and conflict resolution.A team playerPossess leadership skills.Continuously maintain and improve the profile of the magazine in the market share.Oversee and co-ordinates the publication process including communicating with editors, authors and printers.In charge of ensuring the, magazine is up to the publishers standard and approving of proofs.Serves as a liaison between the department writers, printers or publishers.Ensure that the articles submitted by writers are timely and of high content. Quality.Continuously engage with publishers and enforce best publishing practices in order to remain competitive and profitable.Liaising with the management director or directors in coming up with new ideas to improve the mode of circulation to increase sales.Manage quality control of overseeing the artwork, design, illustrations, and photos that go with each article and occasionally attending photo- shoots.Overseeing the layout, appearance and content of articles to edit and review the work of writers.Coming up with new ideas on content, expanding revenue base for the magazine and exhibition.In charge of PR activities during the exhibitions and other duties assigned.The incumbent should be able to meet magazine deadlines for both print and advertising.Should be able to work on a yearly flat plan and stories.Selling both advertising and exhibition space.Ability to engage in sales and marketing activities for both exhibition and magazine.Be able to multitask and be able to bring prime clients and sponsorships to the group.Other duties may be assigned from time to time.If you feel you fit the above role,please send your CV to jobs@alternatedoors.co.ke

Sacco Accounts Assistant Job in Nairobi Kenya

A fast growing medium sized Sacco based in Nairobi with members throughout the country would like to recruit an Account Assistant

Qualifications:

Must have a minimum of C in KCSEMinimum CPA 1 or equivalentAt least 23 years of ageMinimum 2 years experience in Sacco movementCustomer service training and experience is an added advantage.Key Tasks:

Maintaining members accountsPrepare reconciliationsBanking of Cash and ChequesWithdrawal of cash for office useMaking cash paymentsFilling payment vouchers and other accountable documentsPosting all payments in cashbook on daily basisQualified candidates are invited to apply with detailed Curriculum vitae, copies of certificates and testimonials to;

DNA 1606
P.O Box 49010-00100,

Nairobi, Kenya

by 13th December 2013

KASNEB Planning & Strategy Manager, Planning & Policy Analysis Assistant Manager and Clerk of Works Jobs in Kenya

KASNEB is established under the Accountants Act, No. 15 of 2008 and the Certified Public Secretaries of Kenya Act, Cap 534, with the mandate to develop syllabuses, conduct professional and technician examinations; certify candidates in finance, accountancy, governance, management, information communication technology and related disciplines; promote its qualifications nationally and globally and accredit relevant training institutions.
The vision of KASNEB is to be a world-class professional examinations body.
In keeping with current strategic needs, KASNEB wishes to fill the following vacancy:

1. Manager, Planning and Strategy Job Level 4
Reporting to the Head of Planning and Strategy, the Manager, Planning and Strategy shall be responsible for:Managing performance monitoring and evaluation tools.Compiling the annual performance contract and preparing in-house as well as external reports on implementation.Monitoring the implementation of the corporate strategic plan and preparing reports on implementation.Reviewing and implementing the balanced score card performance management tool.Monitoring the implementation of ISO 9001:2008 quality management system.Preparing business analysis research reports and undertaking policy reviews.Preparing business intelligence briefs and promoting business networks and collaborations with strategic business partners.Managing the preparation and utilisation of planning and strategy budgets.The ideal candidate will possess the following academic and professional qualifications and experience:A Bachelors degree in economics, strategic management or related discipline from a recognised university.A Masters degree in a relevant discipline from a recognised university.A professional qualification in the area of planning and strategy from a recognised professional body will be an added advantage.A minimum of five (5) years relevant work experience.Knowledge and experience of ISO quality management system processes.Advanced computer skills.Be honest and possess a high degree of personal integrity and professionalism.Be a team player with the ability to influence, negotiate and motivate staff.Possess excellent analytical, interpersonal, communication and reporting skillsBe proactive, confident, self-driven and able to meet deadlines.2. Assistant Manager, Planning and Policy Analysis Reporting to the Manager, Planning and Strategy, the Assistant Manager, Planning and Policy Analysis shall be responsible for analysing business intelligence information, surveys, research projects and monitoring policy development.Analysing statistical information, business intelligence information, research findings of surveys and other data.Monitoring policy developments and co-ordinating policy and research projects.Providing support data to inform strategic planning and performance management and preparing research proposals.Providing quantitative data analysis for use in decision making.Assisting in data collection as may be required from time to time.Assisting in monitoring the implementation of ISO 9001:2008 quality management system.The ideal candidate must possess the following academic and professional qualifications and experience:A Bachelors degree in economics, strategic management or related discipline from a recognised university.A Masters degree in a relevant discipline from a recognised university will be an added advantage.A minimum of three (3) years relevant work experience.Knowledge and experience of ISO quality management system processes.Advanced computer skills.Be honest and possess a high degree of personal integrity and professionalism.Be a team player with the ability to influence, negotiate and motivate staff.Possess excellent analytical, interpersonal, communication and reporting skillsBe proactive, confident, self-driven and able to meet deadlines.Reporting to the Project Manager, the Clerk of Works will be responsible for:Proper scoping of works and timely delivery of the project.Ensuring that construction work is carried out in accordance with legislation, specification, contract documentation and industry best practice.Ensuring that high standards of quality control are maintained through monitoring the construction, contract progress, procedures, workmanship, schedules and the overall job safety as well as effective coordination between the contractor and the consultants.Acting as a liaison person between KASNEB and the Project team.Liaising with the Project Engineer and/or Consultants on the general supervision and matters related to the project.Monitoring the on-going works to ensure quality control (materials and workmanship) and effective use of resources.Carrying out day to day supervision of the works under the authority of the Architect.Ensuring that construction work schedules are maintained and compiling weekly site reports.Keeping custodian of the site book and other project records.Maintaining the day to day site diaries showing all records and making arrangements with the contractors for material tests at various stages of the construction progress.The Clerk of Works will be expected to:Be familiar with the projects’ information inclusive of drawings, estimates, bills of quantities, written instructions, as well as the principles of the designs, specifications, details and construction systems and using them as a reference when inspecting the work.Comply with standards, specifications, time schedules and safety requirements.Take measurements and samples on site to make sure that the work and the materials meet the specifications and quality standards.Ensure that the works are within the legal requirements.The ideal candidate must possess the following academic and professional qualifications and experience:A Higher National Diploma (HND) ¡n Building Construction Management or related discipline from a recognized Institution.A degree will be an added advantage.Relevant experience of at least 5 years in the reputable construction site preferably in the construction of a multi-storey development.Must be familiar with Health and Safety rules and regulations.Membership to a relevant Institute will be an added advantage.Be honest, trustworthy and possess a high degree of personal integrity, initiative and professionalism.Be a team player with a pleasant outgoing personality and ability to lead and motivate staff.Possess excellent analytical, interpersonal, communication, presentation and reporting skills.Be proactive, confident, self-driven and able to meet deadlines.Interested and qualified candidates for the above positions should send their applications enclosing detailed curriculum vitae, copies of transcripts, academic and professional certificates, national identity card or passport, testimonials, current and expected salary and names and addresses of three referees so as to reach the undersigned not later than Wednesday, 18 December 2013.
The envelope should be marked “CONFIDENTIAL” and indicate the “REFERENCE NUMBER” of the position applied for and be addressed to:
The Secretary and Chief Executive
KASNEB,
KASNEB Towers
Hospital Road, Upper Hill
P.O. Box 41362-00100,
Nairobi, Kenya
KASNEB is an equal opportunity employer. Minorities, persons living with disabilities and those from marginalised areas are encouraged to apply.

AGRA PASS Program Executive Assistant Job in Nairobi Kenya

Executive Assistant, PASS Program
The Alliance for a Green Revolution in Africa (AGRA) is working with African governments, donors, NGOs, the private sector and African farmers to significantly and sustainably improve the productivity and incomes of resource poor farmers in Africa through agricultural development targeted at resource poor farmers.  AGRA has its headquarters in Nairobi, Kenya, a regional office in Accra, Ghana and is opening several country-based offices.
AGRA is seeking to recruit an Executive Assistant, Program for Africa’s Seed Systems (PASS) who will be responsible for providing administrative and logistical support to the Program Director, PASS and a Program Officer. 
In this capacity, the Executive Assistant, PASS must be a project professional, who consistently demonstrates the values of AGRA. The Executive Assistant, PASS will report to the Program Director, PASS and will work closely with the Program, Administrative and Finance teams on all issues.

This position is nationally recruited and will be based in Nairobi, Kenya on a three (3) year renewable contract.

Specific responsibilities will include:

Managing the day-to-day operational and administrative activities of the PASS Program by organizing the flow of work, prioritising incoming requests, maintaining Program Director’s diary, paper work and control system, and following up to ensure timely responses;Maintaining an in-depth knowledge of the PASS Program operations, responding and  / or re-routing general requests for information, electronic communication and facilitation, liaison with other AGRA Program offices, and representatives from other institutions; Following up on actions required by the PASS Program, filing documents and maintaining the relevant files; Coordinating the process of project/grant preparation for the program officer, PASS;Managing the process of project completion reporting for which the Program is responsible;Obtaining, compiling and extracting information from files, publications, library, databases, and other sources or as directed by the Program Director, PASS for use as necessary;Coordinating administrative and logistical arrangements for visitors, including arranging appointments for the Program Director, PASS, compiling and providing information or relevant materials required and updating information regarding the Director’s  planned travel and meetings; Working closely with the travel unit in organizing the Director’s and program visitors’ local and international travel  by providing timely information; contacting hosts and arranging hotel accommodation, appointments, and processing travel expenses;Making necessary arrangements for PASS Program meetings, workshops and conferences, booking rooms, drafting agenda, compiling and distributing background documentation; andDemonstrating flexibility in undertaking special assignments e.g. events, receptions for the Program Director, PASS and other activities as assigned.Key qualifications, knowledge and experience required:A minimum of a Bachelor’s degree in Business Administration, Secretarial Studies, Social Sciences or a related discipline;Formal secretarial training is preferred while a Master’s degree will be an added advantage; At least five (5) years’ proven experience providing administrative and personal assistant services to senior level staff in an International Not for Profit Organization; Proficiency in the Microsoft Office suite with the ability to use the Internet to obtain data and reference material; Strong organizational skills and ability to work under pressure;Excellent written and verbal communication skills and proven interpersonal and customer service skills;Commitment to accuracy and attention to detail; andA good command of English. A working knowledge of French will be an added advantage.For more information on this position, applicants can visit http://www.agra.org/

An attractive remuneration package commensurate with the position’s responsibilities will be negotiated with the successful candidate. 

If you believe you can clearly demonstrate your abilities to meet the relevant criteria for this role, please submit your application with a detailed CV, stating your current position, current remuneration, e-mail and telephone contacts and quoting the reference number (Ref.: EA-PASS / 11-13) on your application letter.

To be considered, your application must be received by 13 December, 2013 addressed to:

The Director
Executive Selection Division
Deloitte Consulting Limited
Email: agra@deloitte.co.ke

Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee, and its network of member firms, each of which is a legally separate and independent entity. Please see www.deloitte.com/about for a detailed description of the legal structure of Deloitte Touche Tohmatsu Limited and its member firms.

© 2013 Deloitte Consulting Limited

Tea Board of Kenya Administration Officer and Administration Assistant Jobs

The Tea Board of Kenya is a state corporation with the mandate of regulating and promoting the development of Kenya’s tea industry. The Board wishes to recruit highly self-driven officers for the following positions:
Reporting to the Finance & Administration Manager the successful candidate will be required to coordinate the effective and efficient provision of all administrative requirements and ensure smooth operations and support the maintenance of a productive workplace ;The successful applicant must be dynamic, result oriented, responsible and able to demonstrate initiative. 
He/she must be a holder of a Bachelors’ Degree in Business Administration or business related degree and a Post Graduate Diploma in Management.Practical relevant Experience is a must. He /she should have a minimum experience of five (5) years in a similar position; have the ability to communicate well in English and Kiswahili. He /she must be able to use own initiative and work independently, must be self motivated, accurate and attentive to detail.He/she should have excellent organizational skills, must be computer literate and have ability to work under pressure with minimum supervision. He/she must be honest and a person of high integrity.
Primary Duties and ResponsibilitiesEnsuring effective management of office equipment and transport services are provided;Ensuring compliance with environmental, health and safety measures and regulations;Managing relevant service provider’s contracts and assessments of service levels.The Board wishes to recruit highly driven Administration Assistant for its Mombasa office.Reporting to the Trade Compliance Manager, the successful candidate will be required to ensure the effective and efficient running of the office and play a support role to the Trade Compliance Officer.
The successful applicant must be dynamic; result oriented, responsible and able to demonstrate initiative. Must be a holder of Kenya Certificate of Secondary Education (C Plain).The candidate must also possess Diploma in Secretarial Studies and posses relevant experience in the agriculture sector. He /she should have a minimum experience of four (4) years; must have ability to communicate well in English and Kiswahili; He/she should have strong Public Relations skills; should also have ability to use own initiative and work independently and must be computer literate; He/she should have good interpersonal Skills and must have ability to work under pressure with minimum supervision. He/she must be honest and a person of high integrity.
Primary Duties and Responsibilities
The job entails assisting the Trade Compliance Manager in -Handling the office calendar and diary for appointments and meetings;Attending to general correspondence /e-mails and organize meetings;Maintaining filing system ensuring safekeeping of confidential matters;General correspondence / documents(electronic and paper files;Handling incoming and outgoing calls, and visitors and guests to the office;Follow-up on issues agreed upon or directed by supervisor;Managing office imp rest where applicable/necessary;Safeguarding the office equipment ; andAny other duties assigned by the Trade Compliance Manager.If you meet the above requirements, please send your application by 16th December 2013 with detailed Curriculum Vitae, current remuneration, day and evening telephone numbers, names of three referees and copies of testimonials and certificates to:
The Managing Director
Tea Board of Kenya
Naivasha Road-Off Ngong Road
P.O. Box 20064-00200, Only short-listed candidates will be contacted. Any canvassing prior to or after the interviews will lead to automatic disqualification.

Tea Board of Kenya is an equal opportunity employer

ICRC Assistant Accountant Job in Industrial Area, Nairobi, Kenya

Hotel Manager and HR Assistant Jobs in Machakos Kenya

A hotel based in Machakos with two other branches in Machakos County is looking for an experienced and self-driven Hotel Manager to work in their hotel.
 The successful candidate would assist in managing the department.
He/She must maintain guest service and high standards to meet the guest expectations
The Manager will assist management in overall supervision, planning, training, coordinating and communicating with the staff within the department
Bachelor degree and/or Diploma in Hotel ManagementMinimum 4 – 5years F&B experienceExcellent knowledge in the principles and practices within the hospitality professionExcellent written and verbal EnglishComputer literateWe are currently looking for an experienced HR Assistant / Office Administrator.
 Provide recruiting support (developing ads, job postings, maintaining internal applicant tracking; resume sourcing/screening, interview scheduling and administration of all candidate testing, education, employment and reference verification)Maintain accurate HR database systems (data entry, monitoring of data elements)Assist with reviews/updates of various HR materials (policies, manuals)Assist with tracking/reporting of various HR and business related metrics.General HR administrative/clerical duties as needed.Higher Diploma or Diploma (2yrs KNEC) in Personnel/Human Resources Management.Minimum of 3 years relevant experienceExperience working in recruitment, fast paced office environment required.Experience as an HR Intern or Assistant strongly preferred.Ability to work with and maintain confidential information, material and issues.Communicate effectively both orally and in writing.Strong interpersonal and communication skills.Detail oriented, excellent organization and time management skills.Knowledge of labor laws and compliance issues.Strong quantitative and analytical problem solving skills.Dedicated, goal oriented and ability to meet strict deadlines.If you believe you qualify for this position, please send your CV including detailed work experience and education, a cover letter stating why your skills and qualifications are suitable for this position and give at least three professional references with complete contact information to the address below indicating the position applied for. Please submit your applications to hrmrecruit123@gmail.com.
Only short listed candidates will be contacted. Deadline: 6th September 2013.
Please do not apply if you do not meet the requirements of the job

Tata Chemicals Magadi Jobs in Kenya: Legal Officer & Company Secretary, Shipping Assistant, Assistant Permanent Way Team Leader and Plant Operator Trainee

Career Opportunities with Tata Chemicals Magadi Ltd
Tata Chemicals Magadi Ltd, Africa’s foremost producer and exporter of Soda Ash, is part of Tata Chemicals Ltd, which is a Company within the Tata Group, India’s largest business conglomerate operating in more than 100 Countries. 
Tata Chemicals Magadi is situated at Lake Magadi which is about 120 km South West of Nairobi.
We seek outstanding candidates to fill the vacancies shown below that have arisen within our operations.
1. Legal Officer & Company Secretary 3. Assistant Permanent Way Team Leader
4. Plant Operator Trainee

Legal Officer & Company Secretary 

Position reports to: Managing Director

Job Purpose

The role is responsible for ensuring that the company complies with legal and statutory requirements and maintains high standards of corporate governance. The scope covers both legal and Company secretarial responsibilities.
 The successful candidate will be responsible for:Providing legal advice to the management and Board to ensure compliance with existing law and regulatory requirements.Proactively giving legal opinions so that Management is up to date on emerging issues.Handling any litigation that may arise from time to time.Preparing, reviewing and advising on Memoranda of Understanding with other parties.Following up and updating management on court matters including representing the Company in court.Conducting legal compliance checks throughout the Company and preparing appropriate compliance reports.Updating the Company's legal compliance manual and circulating to all users.Being the Custodian of all Company legal documents and instruments.Liaising with external lawyers as necessary.Entering into contractual agreements with suppliers and customers.Taking responsibility for matters related to insurance and property.Organizing, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs).Maintaining statutory books, including registers of members, directors and secretaries.Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.Contributing to meeting discussions as and when required, and advising on the legal and governance implications of proposed policies and decisions.Monitoring changes in relevant legislation and the regulatory environment and advising management and the Board.Liaising with external regulators and advisers, such as lawyers, consultants and auditors as may be required from time to time.Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.Minimum qualifications and experienceDegree in law from a recognized universityPost graduate diploma from the Kenya School of LawFully qualified Company Secretary e.g. CPS(K)5 years experience as a Legal Officer/Company SecretaryExperience in a multi-national company environmentThe ability to communicate and work well with people at all levelsAttention to detail and a well-organized approach to workThe ability to work with numerical information, plus analytical and problem-solving skillsA diplomatic approach and the confidence to liaise with high profile company staff and board membersIntegrity and discretion when handling confidential informationAn interest in, and understanding of, business practices and corporate governanceMember of the Law Society of KenyaMember of the Institute of Certified Public Secretaries of KenyaAssistant Permanent Way Team Leader Position Reports to: Team Leader -Permanent Way Maintenance

Job Purpose:

The Assistant Team Leader (ATL) will be responsible for Railway Track Maintenance as assigned.He/She will lead in inspection and measurement of track parameters, identification of defects and preparation of maintenance schedule.Carry out precision work in maintenance of track section assigned and yards within to achieve track availability of 97% or above.Routine maintenance of drainage structures and bridges on the line.Preparation of Maintenance Reports.Identification of resource requirements and preparation of schedule for materials, equipment and labour.The ATL will oversee maintenance works carried out by TCML Permanent Way Artisans and Labour contractor to ensure compliance with track maintenance standards and SOP.Ensure proper maintenance and availability of track maintenance tools and equipments, including Motor Trolleys for taking staff to site.He/She will be in charge of personnel safety in the area assigned.The ATL will be involved in accident investigation.Supervise construction and installation of new components on the line.Trouble shooting and speedy resolution of fault events.Minimum qualifications and experienceDiploma in Permanent Way Maintenance (RTI)/Diploma in Civil EngineeringComputer skills (MS office)5 years experience in Permanent way MaintenanceGeneral knowledge of Rail Operation Procedures (GOI/GOR)Knowledge of Bridge inspection and maintenance proceduresGeneral knowledge in ConstructionAbility to read and interpret technical drawingsSection: PAM Plant, Ash Plant and Mining
Position Reports to: Plant Controller/Team Leader

Job Purpose:

The successful candidates will undergo practical on the job training and carry out plant operation duties for a period of at least two (2) years.

Minimum qualifications and experience

Diploma in Engineering or applied sciences3 years experience in a busy manufacturing environmentTeam player and have good interpersonal and communication skillsStrong academic recommendation and/or strong recommendation required from immediate supervisor/mentor demonstrating the value that the incumbent has added to the business Position Reports to: Logistics Manager-Mombasa

Job Purpose:

Customer relations and service to appraise customers in all aspects of their orders and shipments.Negotiation with customers on shipping schedules depending on availability of vessels and product.Preparation of shipping schedules in liaison with the Logistics manager-Mombasa.Prepare and process export shipping documents.Management of sales postings and Compilation of sales reports.Liaison with shipping stakeholders and ensure that ensure that goods are delivered to customers in a timely and efficacious manner.Management of freight costs as per existing shipping contracts.Vetting of supplier invoices related to the shipping process as per contracts.Carry out periodic stock reconciliations and highlight any shortfalls or inconsistencies.Minimum qualifications and experienceDegree in Business, marketing or Business related field.Post Graduate Diploma in Shipping Management, Marketing, Shipping Economics, Clearing & Forwarding or a recognized shipping practice.Excellent oral and written communication skills.Professional Membership in Shipping (Institute of Chartered shipbrokers) will be an added advantageGood working Knowledge in International Trade & application of Incoterms, Clearing& forwarding, Customs declaration, Export/Import commercial & Legal regulations and procedures, customer service.Minimum 3 years of shipping experience with at least 1 year in a similar role.Excellent communication skills, contacts and rapport with representatives of Logistics services providers and shipping partners.Excellent grasp of current C&F procedures and practices and ability to pick up relevant information in the industry both formally and informally.Applications are strictly online. Please access following link for application details:

To apply click here

Please note that paper applications will not be considered.

Applications are to be submitted through the above link to reach by 16:30 hours on 2nd August 2013.

HR Assistant Job Vacancy in Kenya

Our client, in the Service Industry requires a HR Amin Assistant to provide Administrative support to the HR Department. The position reports to HR Manager.
 Maintain accurate and update employee records; both physical and digital files.Preparing various Human Resource Reports as guided by Human Resource ManagerTracking important dates; employment dates, probationary end dates, annual review dates, separation dates and facilitating the relevant processes.Assist in the recruitment and selection process;Developing job descriptions and Advertising for positionsShortlisting candidates and scheduling interviews.Preparing Interview packs and the venueContacting references.Any other duties that may be assigned from time to time.Qualifications, Experience and Key CompetenciesA Higher Diploma in Human Resource Management. A Degree in the same is an added advantageAtleast two years working experience in a busy environment. Experience in a professional services firm is an added advantageHigh Integrity and ConfidentialOrganised, Accurate and Attentive to detailExcellent IT skills and ability to generate reports.Ability to work under strict deadlines with minimum supervisionOutstanding written and verbal communication skillsHigh energy and enthusiasmSend Applications to kenya.recruiter2000@gmail.com clearly indicating the position you are applying for on the email subject.

Commission for University Education Senior Assistant Commission Secretary (Admin & HR Management) and Assistant Commission Secretary (Supply Chain Management) Jobs in Kenya

The Commission for University Education (CUE) is a State Corporation established by an Act of Parliament (The Universities Act, No.42 of 2012) to promote and oversee the development of quality and relevant university education through accreditation, regular inspections, monitoring and evaluations; collection, dissemination and maintenance of data and promotion of quality research and innovations.
1. Senior Assistant Commission Secretary
Administration and Human Resource Management1 Post

Duties and Responsibilities

Reporting to the Deputy Commission Secretary (Administration and Finance) the officer at this level will coordinate the Administration and Human Resource Management activities in the Commission.
 Duties and responsibilities will include:Facilitate formulation, implement and review of human resource management and administration policies, procedures and strategies;Manage staff development and performance management systems;Provide leadership and coordinate strategic planning in the department;Implement administrative guidelines on labour laws, constitutional requirements and any other statutes issued by government from time to time;Provide prudent management of physical resources of the commission;Coordinate the provision of security services at the commissions.Masters degree in any of the following fields: Human Resource Management/Development, Business Administration, Public Administration, Education or any other related field from a university recognized by the Commission;Have served in the grade of assistant commission secretary or in a comparable and relevant position for a minimum period three (3) years;Have a thorough knowledge of labour laws and public service policies;Proficiency in computer applications;Demonstrated managerial, administrative and professional competence and achievement of performance targets and results as reflected in the performance appraisal;Demonstrated adherence to ethical practices and cooperate values;Thorough understanding of national goals, policies and development objectives and ability to align them to the commission’s mandate.2. Assistant Commission Secretary 1 Post

Duties and Responsibilities

Reporting to the Deputy Commission Secretary (Administration and Finance) the officer at this level will coordinate the Supply Chain Management activities in the Commission. Duties and responsibilities will include:Implement, monitor and review supply chain management provisions, guidelines and procedures;Provide leadership and coordinate strategic planning in the department;Coordinate the development of supply chain management strategic plan;Develop integration of ICT into the supply chain management operations;Devise and coordinate implementation of effective risk management strategies in the unit;Align and consolidate annual procurement plans with approved annual budgets.For appointment to this grade, an officer must have:-Masters degree in Business Administration (Supplies Management Option), Economics, Commerce, Marketing or their equivalent qualification from a recognized institution;A Bachelors degree in Supply Chain Management or its equivalent qualification from a recognized institution;Proficiency certificates in computer applications from a recognized institution;Served in the grade of Chief Supply Chain Management Officer or in a comparable position in the public or private sector for a minimum period of three (3) years;Shown merit and ability as reflected in work performance and results;Active membership in a relevant professional body (KISM) or (CIPS).The Commission for University Education offers competitive salary and benefits.
If you meet the above criteria and you are interested in working with the Commission to promote quality university education, send your application with detailed curriculum vitae, references and day time telephone on or before 5th August 2013 to:
Commission Secretary/Chief Executive
Commission for University Education
Redhill Road, off Limuru Road, Gigiri
P.O. Box 54999-00200
Nairobi, Kenya,
The Commission for University Education is an equal opportunities employer. Qualified women and persons with disability are encouraged to apply.