HIJRA Program Accountant Job Based in Mogadishu and Nairobi

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Program Accountant

Based in Mogadishu and Nairobi
Ref: HR005/SOM

(One year contract with possible extension)

Humanitarian Initiative Just Relief Aid (HIJRA) is a humanitarian and development organization that aims to positively contribute towards improving the living standards and conditions of those adversely affected by disasters and conflict in the East and Horn of Africa. Our work involves provision of clean and accessible water supply, sanitation facilities, promotion of health/hygiene, food security and education programs. HIJRA is dedicated and committed to reconstruction of community livelihoods through its direct contacts with the communities.   This position will report to the Officer in Charge. The incumbent will maintain proper coordination in the Finance and Administration and effectively provide leadership in the implementation of strategic objectives of Finance and Administration within the organization. The position holder will also work closely with the Procurement and Logistics Officer to ensure that those activities are carried out within the set parameters
S/he/ will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the finance office.
 Post holder will be responsible for:Manage financial accounting, monitoring and reporting systemsProduce accurate financial reports generated from the financial management systems to specific deadlines Ensure the project reports are accurate and timely and they are provided to the supervisor on a timely manner for further review and submission to the management and donors/partnersEffectively participate in the budget preparation and manage the monitoring and approval of budgets versus expenses thereby ensuring accurate accounting, authorization and internal control proceduresCo-ordinate the preparation of the monthly financial results and ensure effective communication of results to the managementManage the reconciliation of the bank accounts within the system, confirm the accuracy and clarity by the 5th of every month Coordinate the documentation of all the project implementation information and ensure submission of the relevant documents together with weekly reports to Nairobi. Manage Accounts Payables and Receivable including the inter-office offset (customer) accountsOn weekly basis, reconcile all the ledger accounts to confirm the accuracy, and appropriateness of the transactionsMonitor and interpret cash flows and predict future trendsEnsure all financial documents are correct and in line with partner agreements Confirm the accuracy and relevance of the data posted within the procurement/logistic system and liaise with the procurement and logistics section to ensure accuracy and timeliness of relevant reports. Ensure that reports generated from the financial management systems are in line with the specific project BMRs and the Narrative reports prepared by the program staff. Confirm the accuracy of the receipt and movement of the procured items in coordination with the Logistics Officer.Keep an updated supplier file that shows the current pre-qualified suppliers, their profile, contracts and other related informationConduct weekly comprehensive checks to ensure that the documents from the various projects are received within the time required and the supporting documents are in line with the set policies and proceduresDevelop a reporting schedule and ensure all monthly reports are completed and submitted to the OIC  for further  review and subsequent submission to the Kenya officePerforms all the year-end functions on the accounts and participate in the Audit facilitationSupervise the staff in the finance departmentQualifications & Requirements

Essential

Bachelor of Commerce (BCOM) degree with a major in Accounting or Finance Certified Public Accountant Part 2 (CPA 2) or its equivalentAt least 3 years’ experience in Finance, Procurement and Logistics in a busy International NGO Wide experience in the use of computer applications; clear understanding on the usage of Navigation (ERP) Soft wares, and other financial software systems Demonstrated experience managing donor funds and ensuring compliance with donor requirements; Understanding of risks and related relevant controls primarily in the overall grant cycle including program, financial and procurement cyclesSupervisory skillsAbility to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; high degree of sensitivity toward othersPersonal commitment and drive for results, and adaptability in the workplace; ability to work long hours under difficult conditions while maintaining security awareness;Strong written and spoken communication skills, in EnglishAbility to plan ahead and meet deadlinesTreat information with the confidentiality it deservesApplications from qualified candidates are hereby invited to fill the above position. If you believe you are the candidate we are looking for, please submit your letter of application and CV indicating daytime telephone contact. Include telephone and email contacts of three references including your current/most recent employer. 
Applications should be sent by email to: vacancies@hijra.or.keThe subject line should read Program Accountant: Ref: HR005/SOM
Applications must be submitted no later than close of business 15th July, 2013
NB: Those who had applied for the earlier position reference: (Program Accountant Ref: HR004/SOM), do not have to submit another application since their application is still valid
Only successful applicants will be contacted
HIJRA is an equal opportunity employer

TechnoServe Consultancy Services to Develop a Subscription Based Herd Management Plan (HMP) for Small Holder Farmers

TechnoServe

Provision of Consultancy Services to Develop a Subscription Based Herd Management Plan (HMP) for Small Holder Farmers

Terms of Reference

Request for Applications

Applications are invited from Technical Consultants to develop a subscription based Herd Management Plan (HMP) for smallholder farmers. 

Background Information
Available literature on the Kenyan dairy sector mentions that 30% of milk produced is attributed to breed potential while the balance of 70% is attributed to animal husbandry which includes feeding, animal health and calf rearing among others. 

The current production status of the Kenyan dairy herd is low with an average of 4-5 liters a day or a lactation of 1,200 - 1,400 liters per year compared to over 5,000 liters per year in South Africa and 8,000L per year in Denmark.

The low figures in Kenya are attributed to poor animal health, breeds and feeding regimens, resulting from a myriad of constraints including poor access to information, low and inconsistent quality of feeds and extension services due to lack of adherence of standards and high cost of inputs. 

The high cost of inputs often limits the use of quality inputs which then have a negative impact on productivity.

Therefore, there is an opportunity to significantly improve productivity and profitability of dairy herds among smallholder farmers by developing and promoting a plan for organized routine and management practices, accomplished through disease and parasite control, reproduction and nutrition management. 

TechnoServe, a non-profit organization that develops business solutions to poverty by linking people to information, capital and markets, is one of the implementing partners of the Kenya Market Assistance Program (MAP). 

This initiative is being implemented by a consortium of five organizations that include Kenya Market Trust (KMT) as the lead.   The Program aims to improve the performance of key market systems important to poor people in Kenya by addressing systemic constraints found in those market systems.  MAP is using the making markets work for the poor approach, which DFID has used to produce results in most of its private sector development work.  Overall, the objective of MAP will be measured against three key outcomes:Major systemic change achieved in 3 to 5 market systems, resulting in aggregate average growth of 10% per annum above overall growth of the economy, with the position of poor people (both men and women) improving at a rate significantly greater than this.At least 400,000 poor people (as producers, employees, etc) positively affected at the end of MAP in terms of new jobs created, and incomes for 100,000 people increase by 10%.A 30% increase in peer perceptions of partners’ effectiveness and in stakeholders’ awareness and understanding of the approach.TechnoServe is facilitating MAP Dairy Sector Strategy, to address systemic constraints related to service markets feeding into dairy and the processes of formalizing supply chains.  We are supporting interventions to address market failures towards increased adoption of breeding services (focus artificial insemination (AI)) and penetration of quality assured breed and animal health care services in the rural areas; stimulating a commercial fodder and concentrate feeds market to help farmers optimize the returns from their herds’ genetic potential; and supporting growth of cold supply chain through alternative investment models and strategies.
To achieve this Dairy Sector Strategy goal of increasing small holder productivity, MAP is facilitating a management program related to breeding, fodder and veterinary care for small holder farmers.
MAP is interested in piloting a comprehensive herd management program, integrating preventative medicine, quality assured breeding services (focus on AI), nutrition and scheduled herd visits to review and advice on herd performance. 

Statement of Purpose

MAP proposes to develop an integrative program of health, reproduction and nutrition management to address inputs and service delivery constraints in dairy farming.  

This will entail research into:Common diseases and health concerns in dairy, Minimum nutritional requirements,Standard breeding (AI) and veterinary services, and Identification of reputable input suppliers of breeding, vet-care and feeds.This information will guide the development of a subscription based Herd Management Plan for roll out by dairy hubs, agro-vets and other dairy service providers (including Breeding and Veterinary Service Providers and industry level organizations). The plan should ensure that farmers have access to vital inputs and services, to influence productivity and running of progressive and profitable farms.
The Herd Management Plan will include:  Individual farmers registering their animals into the program.Cost effective subscription based services for three levels of subscribers (Gold, Silver and Bronze).Total service delivery fees including treatment, supplies and transport costs factored in the subscription fees.The overall goal of the HMP is to: Improve sales and effectiveness of service delivery to small holder dairy farmers through an integrative program of health, reproduction and quality management.Improve sales of supplies and services to small holder farmers through a cost effective subscription plan.Improve operational efficiency among service providers including dairy hubs, AI and vet service providers. Click here to read a detailed terms of reference

Tentative budget

We invite the prospective Consultant to provide a quotation for this piece of work together with an estimate of expenses.

Submission and receipt of proposals

The completed technical and budget proposals must be delivered via email address below:

ke-procurement@tns.org

So as to be received on or before 4.00 pm, 20th June, 2013

Any proposal received after the time for submission will not be evaluated.