Kenya Red Cross Society Call for Consultancy - Global Fund Round 10 HIV Programme Implementers On-site Capacity Assessment

Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya.

Its vision is to be the most effective, most trusted and self-sustaining humanitarian organisation in the country.

Global Fund is an international institution that invests the World’s money to save lives. The Global Fund works on the principles of ownership, accountability and results.

Kenya has for a number of years been a beneficiary of

CLICK HERE TO READ MORE

Project Coordinator Job Vacancy in IRC kenya

The International Rescue Committee (IRC) in Kenya serves vulnerable populations in the Turkana region and refugees in the Kakuma, Dadaab camps and in the Eastleigh, Nairobi.

The IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, sanitation and hygiene and HIV/AIDS and prevention and response to gender based violence issues.

Applications are invited for the position of:

Girls Empowered By Microfranchise (GEM)
Project Co-ordinator
(Re-Advertised)

IRC Kenya is currently looking for a GEM Project Coordinator who will be based in Eastleigh and report directly to the Urban Program Coordinator.

The position will be responsible for overseeing the implementation of the Nike Foundation funded GEM project, including planning, coordination, and monitoring functions as well as partner oversight.

For a detailed Job Description and person specification, send an email to: IRCEastleighJobs@rescue.org

All interested candidates are requested to submit a cover letter and an updated CV (Do Not attach Certificates) to the following email address: HRKenya@rescue.org by 14th September, 2011.

IRC is an equal opportunity employer

CLICK HERE TO READ MORE

Kenya Red Cross Facilities Manager, Regional Officer, Project Officer, Field Officer, Program Assistant, Agriculture Officer and Accountant Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by an Act of Parliament, Cap 256 of the Laws of Kenya on 21st December 1965. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.

The KRCS is looking for qualified people to fill the following positions:

Position Title: Water & Sanitation Facilities Manager

Reporting to: Head of Water & Sanitation

Job Location: Headquarters- Nairobi

Overall Purpose

Responsible to the Head of Water and Sanitation Department for effective design, development, implementation and evaluation of community-based safe and affordable water and sanitation (Watsan) programmes.

Specific duties include supervising the construction and rehabilitation of water supply systems and sanitation facilities.

Duties & Responsibilities

• Coordinate with Regions, Branches and other stakeholders to develop water and sanitation strategic plan and budget in line with the KRCS strategic objectives and Government’s policies and priorities.
• Plan, implement and report on Watsan projects which are assigned and general administration of such projects as the local budget holder.
• Provide technical support and supervision to Regions and Branches to ensure effective implementation of Watsan projects.
• Design and develop specifications for the procurement of water and sanitation equipment, machinery and related hardware.
• Coordinate the construction of new water supply systems and sanitation facilities.
• Identify and map existing non-functional water systems for rehabilitation or new sites for construction of sanitation facilities.
• Plan and coordinate emergency Watsan relief activities in response to disasters in liaison with the Disaster Management Department.
• Coordinate and monitor prudent utilisation and application of available resources.
• Coordinate preparation of funding proposals and appeals for resource mobilisation in line with the KRCS Strategic Plan.
• Coordinate monitoring, evaluation reporting and documentation of Watsan hardware programmes.

Minimum Qualifications

• Relevant BSc qualification in Civil Engineering or equivalent qualifications.
• Over five (5) years experience in developing, implementing community-based water, sanitation and hygiene programmes especially in arid and semi-arid areas.
• Ability to design utilising relevant engineering software including the latest AutoCAD version.

Position Title: Regional Water & Sanitation Officer

Reporting to: Regional Manager

Job Location: Garissa

Overall Purpose

Responsible to the Regional Manager for effective planning, budgeting, implementing and evaluating community-based safe and affordable water and sanitation (Watsan) programmes.

Other duties include, strengthening the community’s capacity to adopt water, sanitation and hygiene practices as well as taking ownership, maintaining and managing in a sustainable manner the installed infrastructural facilities.

Duties and Responsibilities

• Coordinate with Branches, Regions and other stakeholders to develop water and sanitation strategic plan and budget in line with the strategic objectives and the Government’s policies and priorities.
• Conduct baseline surveys to establish perceptions and areas with needs for new water and sanitation systems and also conduct community consultation and sensitisation campaigns.
• Design and develop specifications for the procurement of water and sanitation equipment, machinery and related hardware in consultation with the Watsan Facilities Manager.
• Coordinate the construction of new water supply systems (bore-holes, wells and springs) and sanitation facilities (public toilets and washing areas).
• Coordinate identification and mapping of faulty water systems for rehabilitation or new sites for construction of sanitation facilities, organise and implement repair works to water supply and sanitation systems in line with defined priorities.
• Develop and implement community-based safe and affordable water and sanitation capacity building programmes aimed at strengthening the community to adopt water, sanitation and hygiene practices and take ownership, operate, maintain and manage in a sustainable manner the installed infrastructure facilities.
• Participate in the implementation and evaluation of capacity building programmes aimed at equipping and strengthening staff and volunteers with capacity to provide community-based training on water, sanitation and hygiene.
• Provide technical support to Branches in the implementation Watsan projects and follow-up for timely quality reports.
• Conduct regular monitoring visits to Watsan projects to ensure timely implementation and also follow-up to ensure effective utilization of project funds.
• Coordinate preparation of funding proposals and appeals for material assistance in line with the KRCS Strategic Plan by ensuring adherence to donor requirements.

Minimum Qualifications

• Bachelors Degree in Civil Engineering or equivalent qualifications.
• Relevant post-graduate qualification such as MSc in Community Development or its equivalent.
• Over three (3) years experience in planning, implementing and evaluating water, sanitation and hygiene programmes in emergency or relief context.

Position Title: Water & Sanitation Project Officer (Hardware)
2 positions

Reporting to: Branch Cordinator

Job Location: Rhamu, Wajir

Overall Purpose

The successful candidate will be responsible and accountable to the Branch Coordinator for effective planning, budgeting, and implementing community-based safe and affordable water and sanitation (Watsan) projects.

Other duties include, strengthening the community’s capacity to adopt water, sanitation and hygiene practices as well as taking ownership, operating, maintaining and managing in a sustainable manner the installed infrastructural facilities.

Duties and Responsibilities

• Contribute to the planning, implementation and reporting of Watsan projects assigned and specifically coordinate Watsan hardware components of these projects with other team members.
• Identify specifications for the procurement of water and sanitation equipment, machinery and related hardware according to identified and prioritized needs.
• Prepare BOQs (Bills of Quantities) and designs for identified water and sanitation infrastructure.
• Spearhead the construction of new water supply systems (bore-holes, wells, springs, water pans and sand dams) and sanitation facilities (public toilets and washing areas)
• Identify and map existing non-functional water systems for rehabilitation or new sites for construction of sanitation facilities and in line with defined priorities, organise and implement repair works to water supply and sanitation systems.
• Initiate community consultation and sensitisation campaigns on implementation of new water and sanitation systems; as well mobilise volunteers to participate in Watsan projects.
• Prepare project work-plans and budgets and also implement community based safe and affordable Watsan capacity building programmes aimed at strengthening the community to not only adopt water, sanitation and hygiene practices but also take ownership, operate, maintain and manage in a sustainable manner the installed infrastructure facilities.
• Participate in the implementation and evaluation of capacity building programmes aimed at equipping and strengthening staff and volunteers with capacity to provide community-based training on water, sanitation and hygiene.
• Conduct baseline surveys to establish perceptions and areas with needs for new water and sanitation systems and also conduct community consultations and sensitisation campaigns.
• Implement strategies for strengthening collaborative partnerships with stakeholders, donors, Government agencies, the private sector and other players.
• Conduct training of volunteers and communities for sustainable Watsan interventions.
• Prepare periodic progress reports and annual reports showing achievements against planned targets as well as providing justification for performance variances and areas of improvement.

Minimum Qualifications

• Diploma in Water Engineering or equivalent qualifications. A BSc in Civil Engineering will be an added advantage.
• Two (2) years experience in planning, implementing and evaluating water, sanitation and hygiene programmes in emergency and relief context.

Position Title: Watsan Field Officer (Software)
2 Positions

Reporting to: Branch Coordinator

Job Location: Dertu, Isiolo

Overall Purpose

The successful candidate will be responsible and accountable to the Branch Coordinator for effective planning and implementing community-based safe and affordable water and sanitation (Watsan) projects.

Other duties include, strengthening the community’s capacity to adopt water, sanitation and hygiene practices as well as take ownership, operate, maintain and manage in a
sustainable manner the installed infrastructural facilities.

Duties and Responsibilities

• Contribute to the planning, implementation and reporting of Watsan projects assigned and specifically coordinate software components of these projects with other team members who may be responsible for other components of the projects.
• Initiate community consultation and sensitisation campaigns on implementation of new water and sanitation systems; as well mobilise volunteers to participate in Watsan projects.
• Implement community-based safe and affordable water and sanitation capacity building programme aimed at strengthening the local associate staff, volunteers and community to not only adopt water, sanitation and hygiene practices but also take ownership, operate, maintain and manage in a sustainable manner the installed infrastructure facilities.
• Participate in the implementation and evaluation of capacity building programmes aimed at equipping and strengthening the community and volunteers with capacity to provide community-based training on water, sanitation and hygiene.
• Participate in baseline surveys to establish perceptions and areas with needs for new water and sanitation systems and also conduct community consultations and sensitisation campaigns.
• Implement strategies for strengthening collaborative partnerships with stakeholders, donors, government agencies, the private sector and other players.
• Conduct training of volunteers and communities for sustainable Watsan interventions.
• Prepare periodic progress reports and annual reports showing achievements against planned targets as well as providing justification for performance variances and areas of improvement.

Minimum Qualifications

• Diploma in Community Development, Public Health, Social Sciences or equivalent qualifications. A Bachelors Degree in the same will be an added advantage.
• Two (2) years experience in planning, implementing and evaluating water, sanitation and hygiene programmes in development context.

Position Title: Programme Assistant

Reporting to: Head of Water & Sanitation

Job Location: Headquarters- Nairobi

Overall Purpose

The successful candidate will be responsible and accountable for providing effective confidential administrative and secretarial support services in the development, implementation and evaluation of departmental management plans.

Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings and conferences, writing minutes, as well as monitoring the progress of various assignments to ensure that the head of department and senior managers are kept fully informed on all matters requiring immediate attention.

Duties and Responsibilities

• Maintain communication channels between KRCS Headquarters Regional and Branch offices as well as external organisations and individuals.
• Prepare minutes, correspondence and reports in accordance to instructions.
• Operate word processing and reprographic machines and equipment to produce reports and make copies.
• Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
• Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
• Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
• Schedule appointments and screening requests for meetings, synchronising and updating appointments.
• Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
• Locate and attach appropriate files to correspondence or queries for the attention of the appropriate officer.
• Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
• Organise meetings, conferences and training activities and provide effective secretarial support of the proceedings.
• Monitor and track the progress of various assignments and regularly update the appropriate officers on organisational deadlines and problems.
• Provide assistance in the preparation of project proposals, work-plans, reports and budgets.
• Provide support in the procurement of departmental supplies.

Minimum Qualifications

• Bachelors Degree in Public Health, Social Sciences or Community Development or equivalent qualifications.
• Minimum two (2) years relevant experience gained in a busy executive office.

Position Title: Agriculture Extension Officer

Reporting to: Project Coordinator

Job location: Dertu

Overall Purpose

Responsible to the Branch Coordinator for effective planning, budgeting, implementation and monitoring integrated and sustainable agricultural livelihoods and livelihood options within the implemented project.

Other responsibilities include farm management function for branch and community supported project in agriculture that includes capacity building of communities and developing marketing strategies for small holder farm products as an income generating activity (IGA) for the branch and the communities supported by the projects.

Duties & Responsibilities

• In coordination with the Branch Coordinator, oversee overall farm management of supported projects for both IGA for the Branch and the communities.
• Identification of crop suitability and other required farm inputs for different sites in collaboration with agricultural officers from the Ministry of Agriculture.
• Coordinate the establishment and strengthening of community self-help groups for agricultural livelihood projects.
• Carrying out Monitoring and Evaluation activities, and proposing revisions required during the course of implementation of the work plan.
• Assisting the Branch Coordinator in preparing work plans and budgets for submission to the Regional office and Headquarters for compilation.
• Participate in the design, development, implementation and evaluation of community training curriculum and capacity building programmes aimed at equipping and strengthening communities with capacity to implement agricultural livelihood projects.
• Training targeted beneficiaries of the project on all aspects of agricultural production.
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders, and other players on the ground to ensure implementation of programmes that enhance effectiveness.
• Carrying out trials on improvement of the establishment of agricultural modern farming technologies that are adaptive to climate change (greenhouse farming, multi-storey gardening among others).
• Ensure proper accounts in accordance to the KRCS regulations and donor requirements.

Minimum Qualifications

• Diploma in agricultural extension, farm management, horticulture or equivalent qualifications.
• At least three years experience in planning, implementing and evaluating agricultural extension works or community projects.

Position Title: Project Accountant

Reporting to: Branch Coordinator

Job location: Dertu

Responsible to the Branch Coordinator for maintaining records of financial transactions related to income and expenditure within the Branch.

Other duties include reconciling and balancing accounts as well as posting and compiling monthly reports to show records related to financial operations in the Branch.

Duties & Responsibilities

• Receive cash or cheques, recording financial transactions and counting money to verify amounts and issuing receipts for funds received.
• Maintain books of accounts by inserting data into the accounting system (electronic and manual).
• Prepare payment vouchers and issuance of cheque payments to creditors and other accounts.
• Recording of cheques issued in a cheque dispatch register and maintenance of the same.
• Ensure that all payments or money transactions are properly supported by the required documents as outlined in the financial guidelines.
• Ensure that receipts and invoices for all payments match the acceptable criteria.
• To be responsible for the petty cash of the project, carry out daily cash reconciliation, make payments to KRCS volunteers, suppliers etc. and keep the Branch Coordinator informed of the available petty cash on a regular basis and prepare new money requests well in advance as may be required.
• Carry out regular bank reconciliation.
• To assist the Branch Co-ordinator in any other matters relating to finances or accounts.

Minimum Qualifications

• CPA (K) or equivalent ACCA final level qualifications or a Bachelors Degree in a Business Related Field with CPA Part (II), Section 4.
• At least two years experience in a busy accounts/ finance office

Key Competencies for the positions:

• Knowledge of water, sanitation, humanitarian relief issues, trends and goals aimed at providing access to safe and affordable water and sanitation.
• Strong communication and presentation skills in both English and Kiswahili, including ability to develop timely reports and prepare relevant publications.
• Proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet.

Applications must contain:

A letter of application, curriculum vitae, copies of academic certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Monday, 11th July 2011.

Kenya Red Cross Society (KRCS) Reporting and Documentation Officer Job in Kenya

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya on 21st December 1965.

Its vision is to be the most effective, most trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified people to fill the following position:

Position Title: Reporting and Documentation Officer

Reporting to: Monitoring and Evaluation Manager

Job Location: Headquarters – Nairobi.

Overall Purpose

Responsible to the M&E Manager for overall reporting and documentation of KRCS programmes in line with the M&E framework and donor requirements.

The incumbent will ensure quality reports are generated from the field level to HQ and ensure results-based reporting to donors and partners, and to document the organisation’s best practices and lessons learnt, in order to enhance organisational learning with a view of strengthening KRCS’ results oriented management.

Duties and Responsibilities

• Develop and revise reporting and documentation tools to record programme achievements, results and document best practices and lessons learnt.
• Ensure timely preparation of progress reports in accordance with organisational and donor requirements to demonstrate impact of KRCS activities on beneficiaries as per logical framework.
• Support the M&E Unit in enhancing knowledge on Results Based Monitoring and Evaluation Reporting (RBMER) with an aim of strengthening results-based reporting and adherence to donor requirements.
• Support programmes in the documentation of best practices and lessons learnt to enhance knowledge management or organisational learning and ultimately improve programme implementation.
• Participate in forums for exchange and learning from evaluation or survey findings through M&E presentations in seminars, conferences, workshops and publications including annual reports and follow-ups on M&E policies and practices.
• Improve knowledge management by disseminating programme reports, publish best practices and lessons learnt documents - internally and externally, to relevant stakeholders and through e-forums (website and internal resource centre).
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders and donors to ensure statutory compliance to donor reporting and documentation requirements.
• Represent KRCS at meetings, conferences and workshops and other forums to promote and articulate issues related to the M&E of humanitarian relief.
• Prepare periodic progress reports and annual reports showing achievements of the Reporting function.

Minimum qualifications

• Bachelor of Arts Degree in Journalism or Communications, Diploma or Certificate in Project Design, Planning and or M&E. A Masters Degree would be an added advantage.

Key Competencies

• Excellent written and oral communication, organisation, presentation and analytical skills and ability to pay attention to detail, strict deadlines, and working with little supervision.
• Good Knowledge and demonstrated expertise on the Project Cycle, M&E and Results Based Reporting in a complex organisation dealing with developmental work.
• Ability to maintain high standards of personal integrity, establishing productive relationships, treating all individuals and partners with fairness and respect and demonstrating sensitivity for ethnic, cultural and gender difference.
• Demonstrated experience in documentation and publication of best practices and lesson learnt.
  
• A Strong background on archiving and retrieval of documents is essential.

Applications must contain:

A letter of application, curriculum vitae, copies of academic certificates and other testimonials, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 8th July 2011
visit kenyan jobs for more jobs

Kenya Red Cross Support Services Deputy Secretary General, Global Fund Deputy Secretary General and Public Relations & Communications Manager Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by an Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified people to fill the following positions:

Position Title: Deputy Secretary General – Support Services

Reporting to: Secretary General

Job Location: Headquarters

Responsible to the Secretary General for providing technical leadership and strategic direction in the provision of high quality support services. This will in turn ensure quality delivery of programmes.

CLICK HERE TO READ MORE

Construction Supervisor and Clerk of Works Job Vacancies - Kenya Red Cross Society

Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.

The Society will be undertaking the construction of several infrastructure in and around Dadaab in the next several months.

This will involve construction of buildings as well as fencing.

It is in this regard that the Society is looking for qualified persons to fill the following positions:

Position Title: Construction Supervisor

Reporting to: Head of Supply Chain

Job Location: Daadab

Overall Purpose

The holder of this position will provide support under the guidance of the Head of Supply Chain, with regard to construction projects in Dadaab. S/he will assist in coordination of construction efforts and will be responsible for safety and quality of work within the construction site under direct supervision of UNHCR Dadaab Office.

Duties and Responsibilities

The candidate is expected to provide daily supervision and technical guidance to the contractors carrying out the construction works line with the Government of Kenya and the Kenya Red Cross Society’ standards.

In consultation with the Head of Supply Chain proactively make recommendations and find solutions to technical problems that arise during construction works to ensure the works are completed on time and to adequate quality and standards.

Ensure that the contractor respects the contract documents including the Material Specifications, Bill of Quantities and Work Schedule and assist in the interpretation of ambiguous details.

Provide daily reports on the contractors’ activities to the Head of Supply Chain using agreed formats and ensure that all instructions to the contractor are adequately recorded in the Site Instruction Booklet and the Instruction sheet and filed with the Head of Supply Chain.

Organise Site meetings with the contractor and Kenya Red Cross technical personnel to iron out any relevant cross cutting issues.

Ensure that a folder is kept of all documents and drawings relating to the construction works and any changes in the construction design, BoQ of Specifications.

Verify contractors claims and recommend payments in accordance with the contract stipulations.

Ensure that contractor carries out basic site and staff practices to ensure the safety of their workers and the surrounding community members.

Ensure that the site is protected and will not present a danger to people working and living in the vicinity.

Minimum Qualifications

• Degree in Civil Engineering, Construction Management, Architecture or Quantity Surveying.
• Minimum 7 years professional experience and additional training/experience desirable in site supervision, management of building sites, design and construction of buildings.
• Experience with the construction of prefabricated buildings is an added advantage.

Key Competencies

• Knowledge of computer software (Ms Word, Excel, PowerPoint, Project), and knowledge of construction drawing and design software (AutoCad or MS Vision).
• Ability to think analytically and creatively for rapid solutions to challenges on site.
• Ability to manage a construction project and assist in prioritising construction activities to ensure contractor completes on time and to agreed quality.
• Proven ability to work with limited supervision.
• Excellent interpersonal, teamwork and negotiation skills in a cross cultural environment and ability to communicate technical and non-technical details with Kenya Red Cross Society’s non-technical and Technical Contractor staff.
• Excellent report writing skills.

Position Title: Clerk of Works
(2 Positions)

Reporting to: Construction Supervisor

Job Location: Daadab

Overall Purpose

The holder of this position will support construction quality through inspection at the site, managing the contractor on the site and liaising with the client to ensure projects run on time, guided by the budget and to client satisfaction.

Duties and Responsibilities

• Inspect work on site regularly and verify the quality of building materials.
• Be on the look for quality and safety of construction site and confirm that the building plans are properly followed.
• Identify defects and give remedial suggestions.
• Monitor and report work progress to project managers and clients.
• Supervising the workforce on building site during a project.

Minimum Qualifications

• Holder of a degree/diploma in building and construction.
• Clerk of works experience of at least 3 years.
• Private Residential building experience.
• Good time management, supervision and scheduling.

Key Competencies

• Strong communication and presentation skills in both English and Kiswahili, including ability to develop reports.
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet.

Applications must contain:

Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 29th April 2011.

CLICK HERE TO READ MORE

Executive Assistant jobs at International Federation of Red Cross And Red Crescent Societies (IFRC) in Nairobi Kenya

Executive Assistant at International Federation of Red Cross And Red Crescent Societies (IFRC) in Nairobi – Kenya Jobs and Vacancies
EXECUTIVE ASSISTANT
Unit/dept/delegation: Regional Representative`s Office
Reports to: Regional Representative
Grade 6
Purpose
The Assistant is responsible for providing secretarial support and office co-ordination for the Regional Representative as required, including handling of confidential or sensitive information. Works closely with all staff and co-ordinates activities to ensure proper office coverage.
Key responsibilities
External Relations

• Assist in the management of external relations and organize accreditation of International SoL and delegates with the Ministry of Foreign Affairs in close cooperation with the Administration Manager.
• Support the management of relations with diplomatic corps, UN agencies and other Non Government Organizations.
• Develop and maintain databases for all external relations in Nairobi.
• Arrange and participate upon request in representative duties.
• Develop presentations in PowerPoint and other softwares for external relations in cooperation with the External Relation Unit.

Secretarial Assistance
Assist the RR in the daily tasks such as:

• Provide various duties including management lf the RRs diary; receive and screen requests for meetings, drafting letters/faxes and other correspondence, drawing up programmes for selected visitors to the Regional Delegation.
• Receives and screens communications to the RR including telephone calls and e-mail messages and provide assistance using independent judgement to determine those that require priority attention; prioritise, channel and facilitate communication between department heads.
• Ensure presentation of daily mails and documents for signing before midday for distribution on the same day.
• Maintain chronological files for all outgoing/incoming mail/faxes/documents from the RRs office.
• Follow up on administrative tasks and organize meetings for the RR.Oversee travel and accommodation arrangements for the RR, in liaison with the Travel Officer.
• Manage RRs mail in his/her absence and as per instruction-ensuring messages are referred or acted upon.
• Build and maintain a standard filing system.
• Prepare and maintain selected budgets under the office of the RR.

Meetings and Workshops

• Take minutes of meetings as agreed.
• Act as logistic and administration support for Management Meetings, Movement meetings, RC-NET meetings and other senior management meetings.
• Assist in cooperation with the PACT.
• Facilitate RRs meetings, assist in daily routines, and ensure well organized RR office facilities.
• Undertake special projects as assigned by the RR.

Duties applicable to all staff

• Actively work towards the achievement of the Federation’s goals.
• Abide by and work in accordance with the Red Cross/Red Crescent principles.
• Perform any other work related duties and responsibilities that may be assigned by the line manager.

Target Profile
Education and Experience

• University degree or diploma in Business Administration
• 5-10 years secretarial experience, atleast 3years in an Executive Secretarial role.
• Certificate in Secretarial/Management.

Skills and Knowledge

• Practical knowledge of computers(Word processing, spread sheets, word processing-mail)
• Experience in supporting staff.
• Experience in office management principles and procedures.
• Experience in filing and archiving in large organizations.
• Experience in problem identification and solution.
• Experience in Customer Service Operation.
• Experience in Managing small budgets and petty cash.
• Discrete and diplomatic behaviour.

Languages
Fluency in English. Knowledge of French is a plus.
Character Qualities

• Able to work in a team under pressure
• High degree of integrity, discretion, and personal conduct
• Flexible and adaptable to changing working conditions
• Self-motivated with good judgement and initiative
• Advanced verbal and written communication skills
• Excellent interpersonal skills
• High level of attention to detail
• Able to prioritise and meet deadlines sensitive to cultural diversity
• Ability to work extra hours

Submission of applications:
Applications in sealed envelops clearly marked ‘Executive Secretary’ should be submitted to the Human Resource Office, East Africa Office, International Federation of Red Cross and Red Crescent Societies, P.O. Box 41275–00100, Nairobi or email address zonehr.easternafrica@ifrc.org to be received not later than 13th April 2011. Only short listed candidates will be contacted.

» Apply now

CLICK HERE TO READ MORE

Chief of Party Job in Kenya - International Rescue Committee (IRC)

The International Rescue Committee, IRC, is bidding on a USAID RFA for the FANIKISHA Institution Strengthening Project in Kenya.

The FANIKISHA project aims to improve the health status and well-being of Kenyan citizens through improving the capacity of national Kenyan CSOs to strengthen the institutional and technical capacity of smaller affiliate CSOs.

The RFA response is due 26 April 2011 and the project is anticipated to start 1 August 2011 and run for 5 years.

The anticipated budget range is $38m to $44m.

*Position is contingent upon award of contract.

Scope of work

The COP is responsible for ensuring that the project is implemented in accordance with the cooperative agreement, and all applicable USAID and USG regulations. The COP will be the primary representational link with USAID staff.

The COP will work closely with the USAID in-country Mission to provide project updates, discuss strategies, obstacles, performance plans, and indicator success. The COP will liaise with USAID contracting officers, technical support staff and outside contractors.

The COP will represent the project to all key stakeholders, government officials and donors at coordination fora and other related seminars and meetings. The COP will ensure that project initiatives adequately address the needs of the beneficiary population in the most cost-effective manner.

Essential Job Functions

• Provide leadership and direction, define and implement activities to achieve the greatest coverage and impact possible;
• Prepare in coordination with key project staff strategic work-plans with clear objectives and achievement benchmarks, long-term and short-term priorities, implementation plans, financial projections and tools for evaluation;
• Manage the overall project by planning, monitoring and evaluating project activities in accordance with the cooperative agreement;
• Lead the provision of technical expertise in the domain of institution strengthening;
• Identify short-term technical assistance needs and arrange for the provision of needed assistance; Manage sub-agreement partners; ensure coordinated inputs and technical/managerial quality from all partners/collaborators;
• Provide financial and technical management to ensure the best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely submission of financial reports to the donor;
• Ensure that the project is implemented in accordance with the cooperative agreement, donor regulations, and internationally recognized quality standards;
• Ensure that Project initiatives adequately address the needs of the most vulnerable beneficiary population in the most cost-effective manner;
• Report to USAID through both formal and informal debriefings, annual and semi-annual reports;
• Maintain an on-going dialogue with the USAID AOTR and timely respond to AOTR's inquiries;
• Forge and maintain solid cooperation with partner organizations and government officials;
• Manage external relations by representing the project and the organization in the public and ensuring the distribution of information about project achievements and lesson learned;
• Manage project properties according to IRC and USAID regulations.

Requirements

• Masters degree required, PhD preferred;
• Minimum of ten years of overseas management experience;
• Strong background in institution building and/or civil society development;
• Public health background preferred;
• Proven leadership and strategic planning capabilities;
• Experience managing large teams and working in tandem with local and international partners;
• Demonstrated budget management ability;
• Previous experience as USAID Chief of Party or Deputy Chief of Party desirable;
• Effective and persuasive writing and public speaking;
• Proven sound judgment and decision-making skills;
• Computer Literate in MS Office (Word, Excel, Access, Outlook);

Position reports to the Country Director, Kenya.

Specific Security Situation/Housing: Family post.

How to apply

Please apply online: www.ircjobs.org or

http://tbe.taleo.net/NA2/ats/careers/requisition.jsp?org=IRC&cws=1&rid=6973

Closing date: 28 May 2011

CLICK HERE TO READ MORE

Kenya Red Cross Grants Manager, Monitoring & Evaluation Officer and Programme Assistant Job Vacancies

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified people to fill the following positions:

Position Title: Grants Manager
Reporting to: Secretary General
Job Location: Headquarters

Overall Purpose

Responsible to the Secretary General and working closely with Monitoring and Evaluation Unit for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for KRCS operations aimed at facilitating decision-making processes and promoting accountability.

The incumbent will work as part of Middle Management team to increase funding sources both in streams and volumes and analyse donor requirements with a view to strengthening KRCS results-oriented management

Core Duties and Responsibilities

• Provide input in the formulation of corporate strategic plans and annual work plans by developing grant management policy, strategies and tools for strengthening KRCS monitoring and evaluation of financial processes.
• Provide technical leadership to enable programme/project teams and stakeholders to continuously assess and prioritise needs, opportunities and demands for high quality programming in order to respond to emerging challenges, improve delivery and enhance organisational effectiveness.
• Devise strategies for identifying and engaging potential grants as per KRCS needs and priorities, take lead in the preparation and submission of grant inquiry and concept papers with a view of supporting programmes in drafting of detailed proposals.
• Coordinate timely preparation of periodic updated progress financial reports in accordance with approved grants, analyse results/lessons learned, including identification of problems, causes of potential bottlenecks and provide specific recommendations to improve funds absorption quality programming.
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders, particularly Government agencies to ensure statutory compliance and articulate issues related to grant management.

Minimum Qualifications

• Postgraduate qualification in Business Management, Finance, Economics, Public Health or equivalent qualifications.
• Over five (5) years relevant experience in areas of grant management in a busy and competitive environment.

Position Title: Monitoring & Evaluation Officer
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters

Overall Purpose

Responsible to the Monitoring & Evaluation Manager for the implementation of an integrated monitoring and evaluation (M&E) system for all programmes and projects aimed at facilitating decision making processes, promoting accountability and strengthening results oriented management.

Other duties include developing M&E tools and indicators for tracking progress

Core Duties and Responsibilities

• Provide input in the formulation of the corporate strategic plan and annual work plans by developing performance indicators with particular focus on monitoring programme/project activities, results and impacts aligned with the overall program log frames and other types of M&E indicators.
• Develop and operationalise M&E system and framework for data requirements, identify data sources, develop data collection tools and evaluation instruments for both long term programming and emergency operations.
• Conduct baseline surveys, midterm evaluations and impact assessment studies of key programmes/projects to determine relevance, appropriateness, effectiveness, efficiency and ensure that outcomes are consistent with KRCS strategic goals and objectives.
• Prepare terms of engagement for evaluation to be undertaken by third parties, provide substantive analysis and input to the exercise and monitor the follow up of evaluation recommendations for implementation.
• Devise strategies for linking program evaluation with ongoing program improvement by promoting knowledge management practices through introduction of methodological innovations, application of results and by promoting the effective dissemination and use of M&E findings, lessons and recommendations.
• Create a credible forum for exchange and learning from evaluation findings across different communities through M&E presentations in seminars, conferences, workshops and publications including annual reports and follow-ups on M&E policies and practices.

Minimum Qualifications

• Postgraduate qualification in Public Health, Sociology or equivalent qualifications.
• Over three (3) years relevant experience in the areas of M&E methods and approaches (including quantitative, qualitative and participatory) with strong analytical and research skills.

Position Title: Programme Assistant
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters

Overall Purpose

Responsible to the Monitoring & Evaluation Manager for providing effective confidential administrative and secretarial support services in the development, implementation and evaluation of departmental management plans.

Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings and conferences, writing minutes and monitoring progress of various assignments given.

Core Duties and Responsibilities

• Maintain communication channels between KRCS headquarters and Regional offices.
• Prepare minutes, correspondences and reports in accordance to instructions.
• Respond to telephone inquiries, giving information to callers.
• Receive official visitors and walk in customers.
• Receive, sort, record and distribute mail, general correspondences and documents to officials.
• Organise meetings, conferences and training activities and provide effective secretarial support to proceedings.

Minimum Qualifications

• Diploma in secretarial studies or equivalent with speeds of 50wpm and shorthand 100wpm.
• Two (2) years experience gained from a busy office.

Key Competencies for the positions

• Demonstrated diverse knowledge on project management cycle.
• Demonstrated proficiency in computer applications such as Microsoft Office as well as appropriate statistical packages.
• Effective communication skills and ability to present ideas clearly, both orally and in writing and to prepare comprehensive reports.
• Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
• Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.

Applications must contain: Letter of application, curriculum vitae, copies of academic certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 18th March 2011.

CLICK HERE TO READ MORE

ICRC Water & Habitat GIS Officer Assistant Job Vacancy

The ICRC’s Somalia Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Somalia.

Employment Opportunity

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance.

It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.

Water & Habitat GIS Officer Assistant

The Water & Habitat Unit carries out various projects in Somalia which include borehole rehabilitation and rain water catchment’s structures, as well as medical structures construction or renovation.

In the frame of its activities, the Somali Delegation ¡n Nairobi is seeking a skilled and highly motivated person to fill the GIS (Geographic Information System) Assistant position.

Responsibilities

• Produce maps and process GIS data for the delegation’s departments and management;
• Carry out GIS based data analysis for the delegation;
• Maintain, manage and update the delegation’s GIS datas and databases;
• Carry out assessments and technical GIS surveys in Somalia;
• Close collaboration with GIS and information officers from local and international organisations working in Somalia;
• Organize for and provide technical training and support to ICRC staff;
• Perform the duties of the GIS Officer when needed.

Minimum requirements

• Degree of Bachelor of Science in Surveying/Geomatics Engineering from a recognized university;
• Minimum of 1 year experience in the GIS and Survey fields;
• Experience and fluency in ESRI GIS products as well as Open Source GIS software;
• Excellent computer skills (Excel, Powerpoint, any other interactive software’s)
• Good command of AutoCAD;
• Interest and ability to use web based mapping platforms.

Other Requirements

• Experience in humanitarian work;
• Practical working knowledge of visual basic, java, web-based mapping and any other relevant programming language is an asset.

Profile

• Flexibility and willingness to travel occasionally to Somalia and ability to work in hardship areas;
• Good report writing and administrative skills, ability to supervise and train staff;
• Excellent research skills, self initiative, self-directed learning and ability to work independently.

Interested persons with the required background and experience are invited to submit their application to the Head of Human Resources on the above address (mention GIS SOK), before 31st January 2011.

Please include detailed curriculum vitae, current and expected remuneration and contact details of three referees.

Please note that only short-listed candidates will be contacted.

Canvassing will lead to automatic disqualification.

International Committee of the Red Cross
Denis Pritt Road
P.O. Box 73226, Nairobi
ICRC 00200-Kenya

CLICK HERE TO READ MORE

IRC Hospital Matron and Occupational Therapist Jobs in Hagadera and Kakuma Refugee Camps

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict.

Started in 1933, the IRC now operates in more than 40 countries worldwide and addresses both the immediate, life saving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies.

In Kenya, the IRC serves refugees in the Kakuma and Dadaab (Hagadera) camps and vulnerable populations in the Turkana region. The IRC implements programs in the areas of comprehensive primary health care, nutrition, sanitation and hygiene and HIV/ AIDS.

The IRC provides an open ended contract, competitive salary and benefits package to its staff as well as a well planned staff development opportunity.

Applications are invited for the following position:

Hospital Matron – Hagadera Refugee Camp

Under the direct supervision of the Clinical Services Manager, the Hospital Matron will be overall in-charge of the daily administrative functions of the Hagadera Refugee Camp Hospital.

For a detailed Job Description and person specification, send an email to
jobs5@kenya.theirc.org

Occupational Therapist – Kakuma Refugee Camp

Under the direct supervision of the Community Heath Program Manager, the Occupational therapist will be overall in-charge of the design, implementation, monitoring and evaluation of a community based rehabilitation (CBR) program at Kakuma Refugee Camp.

For a detailed Job Description and person specification, send an email to
jobs6@kenya.theirc.org

All interested candidates are requested to submit the applications with a cover letter specifying how they meet the qualification criteria (as mentioned in the detailed Job Description) and an updated CV with current contact of three professional referees,

to the following email address: hr@kenya.theirc.org;

OR on the envelope to

Human Resource Manager,
International Rescue Committee,
P.O. Box 62727-00200
Nairobi

by 8th December, 2010.

IRC is an equal opportunities employer

CLICK HERE TO READ MORE

Kenya Red Cross Society Jobs - Disaster Response Manager and Internal Auditor Vacancies

Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for a qualified person to fill the following positions:

Position Title: Disaster Response Manager
Reporting to: Head of Disaster Management
Job Location: Headquarters

Overall Purpose

Responsible to the Head of Disaster Management for the effective design, development, implementation and evaluation of disaster response programmes aimed at enhancing capacity for communities to respond to emergencies, hazards and natural disasters such as drought, famine, flood, landslides, explosions, fire, major accidents and other calamities capable of interrupting the development process and wiping out major assets, in addition to causing loss of life, injury and great human suffering.

Responsibilities

    * Coordinate with Branches, Regions and other stakeholders to develop community based disaster response action strategies and budgets aimed at preventing and alleviating human suffering.
    * Coordinate assessment of needs followed by emergency assessment through multi-agency teams to establish critical needs.
    * Establish and strengthen disaster response teams at the community, Branch, Regional levels to effectively deal with emerging disasters.
    * Coordinate the distribution of relief supplies and food supplements to support communities affected by disasters and large-scale emergencies.
    * Contribute in the design, development, implementation and evaluation of a national training curriculum and capacity building programmes aimed at equipping and strengthening staff, volunteers and communities with capacity to prepare for disasters and large-scale emergencies.
    * Develop and implement lobby and advocacy programmes with a view to reform laws and policies that hamper the implementation of effective disaster management to ensure that KRCS is recognised as the leading player in the provision of humanitarian relief services.
    * Prepare inception reports, concept papers, periodic progress reports and annual reports showing achievements against planned targets as well as providing justification for performance variances and areas of improvement.

Minimum Qualifications

    * Relevant post-graduate qualifications such as MSc in Disaster Management or other relevant equivalent qualifications.
    * Over five (5) years experience in planning, implementing and evaluating Disaster Management programmes in emergency/relief context.

Key Competencies

    * Knowledge of humanitarian relief issues, trends and goals at national, regional and international levels, aimed at preventing and alleviating human suffering.
    * Strong communication and presentation skills in both English and Kiswahili, including ability to develop reports and prepare relevant publications.
    * Demonstrated competence in resource mobilisation including implementation of effective fundraising strategies to increase resource through grant proposals.
    * Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet.

Position Title: Internal Auditor (2 positions)
Reporting to: Internal Audit Manager
Job Location: Headquarters

Overall Purpose

Responsible to the Internal Audit Manager for conducting internal audit checks to assess effectiveness of controls, accuracy of financial transactions and efficiency of operations. In addition, implement and enforce cost control measures by examining and analysing accounting records to determine financial status of the Society.

Other responsibilities include identifying risk factors, preparing audit reports and developing recommendations for improving service delivery systems.

Responsibilities

    * Elaxamine records of various departments and projects to ensure proper recording of financial transactions.
    * Monitor procurement and supply transactions including staff appointments to ensure that all transactions conform to approved procurement procedures.
    * Analyse deficiencies in management controls, duplication of effort, extravagance, fraud or irregularities against approved management policies.
    * Conduct special audits to discover fraudulent methods and techniques and to develop controls for fraud prevention.
    * Gather and analyse large quantities of data, which includes calculating statistics such as percentiles, variances, & correlations and creation of charts and tables, including comparative analysis of expected results.
    * Assemble materials for and assist external audit and law enforcement agencies in conducting audits, substantiate compilation and analytical review with supporting work papers for auditors.

Minimum Qualifications

    * Bachelors degree in Finance, Business Administration, Commerce, Economics or equivalent qualifications such as CPA and CISA as well as membership to a relevant professional body.
    * Over three (3) years relevant professional experience in the areas of accounting and audit gained in a large organisation with a branch network countrywide.

Key Competencies

    * Broad knowledge of approved principles, procedures, and best practices involving accounting and financial record keeping including donor accounting procedures.
    * Demonstrate knowledge of audit procedures, including planning, audit techniques, testing and sampling methods typically involved in conducting audits.
    * Broad knowledge and solid understanding of the fundamentals of internal control systems and the ability to properly execute audits designed to test these controls.
    * Proficiency in spreadsheets, databases, word-processing, and presentation applications, including computerised finance, accounting, auditing, and record keeping systems and experience working with large and complex data sets.

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

CLICK HERE TO READ MORE