Senior Officer Sudan Administration & Liaison Job in Nairobi - Catholic Relief Services

Catholic Relief Services –USCCB is the official agency of the United States Conference of Catholic Bishops for relief and development overseas.

CRS supports programs in over 100 countries and works through local partners. We are seeking suitable persons to fill the following position.

All candidates require technical competencies in the respective areas, excellent computer skills, oral and written communication skills, willingness to travel to the field frequently and a commitment to work with and support faith based partners of CRS many of whom are Catholic institutions.

Job Title: Senior Officer – Sudan Administration & Liaison
Ref.2010/32
Location: Nairobi with frequent field travel.

Purpose: Provide Nairobi-based administrative, logistical and liaison support to CRS South Sudan programs.

This support shall be provided for all staff, counterparts/partners and visitors of CRS/South Sudan.

Specific Duties and Responsibilities

    * Assist with procurement requests for Nairobi based purchases in liaison with procurement unit.
    * Provide support and backstopping to CRS/Kenya HR for all issues related to South Sudan staff under the Country Program.
    * Coordination of emergency medivacs and treatment for all South Sudan staff requiring treatment in Nairobi and liaise with the medical administrators.
    * Review and process payments initiated through CRS Kenya and CRS Sudan and ensure they are charged to the relevant grants.
    * Act as the contact personfor Kenyan banks and retain/distribute relevant documentation related to all bank transactions.
    * Manage the petty cash, maintain the ledger and prepare liquidations of all cash spent for replenishment.
    * Receive, distribute and record all cheque payments to the vendors/service providers in Nairobi.
    * Arrange for mail dispatch to and receipt from CRS Juba, Baltimore and other field offices.
    * Retrieving, scanning, photocopying & filing of finance documents from archives on need basis.
    * Organize for travel and accommodation for all transiting via Nairobi including processing of relevant permits & travel documents.
    * Tracking staff movement and schedules for input into daily security meetings and other uses
    * Offer training and capacity building for Sudan national staff on a need basis.
    * Offer orientation to new staff joining CRS/Sudan and other CRS programs on a need basis.
    * Act as liaison/contact person for CRS/South Sudan Office in Nairobi. Perform and follow-up on all issues needing attention in Nairobi for all field offices and units in Sudan.
    * Assist in preparation of consultants contract requests for consultancies initiated in Kenya
    * Visit field locations/project sites where appropriate

Required Qualifications/Skills

    * Bachelors degree in Administration or related field.
    * Over 5 years experience – experience working in or providing support to South Sudan programs is an added advantage.
    * Knowledge/experience in general administration, procurement, HR and management of travel desk
    * Excellent computer software applications skills (Microsoft Office)
    * Strong analytical and problem solving skills; good judgement, well organized, reliable and takes initiatives.
    * Ability to plan, organize and prioritize work, multi-task and work with minimal supervision
    * Excellent oral and written communication skills
    * Strong interpersonal skills with ability to work in an international/multicultural environment and cope well under pressure.

Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below mentioned by December 10, 2010

Human Resources Manager
Catholic Relief Services – Kenya Program
P.O. Box 49675, GPO 00100 Nairobi
E-mail: hr@ke.earo.crs.org

Only Short listed candidates will be contacted