Job Computer Information Systems Assistant, Nairobi

Closing Date: Thursday, 20 May 2010

Computer Information Systems Assistant, G-7
DEADLINE FOR APPLICATIONS:	20 May 2010
DATE OF ISSUANCE:	20 Apr 2010
ORGANIZATIONAL UNIT:	United Nations Office at Nairobi
DUTY STATION:	Nairobi
VACANCY ANNOUNCEMENT NUMBER:	10-IST-UNON-424213-R-NAIROBI

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities The United Nations Office in Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally as well as other UN offices in Kenya, by providing administrative, conference and information services. (www.unon.org).This position is located the Human Resources Management Service, Recruitment and Classification Section. Under the general supervision of the Chief, Recruitment and Classification Section, The incumbent will perform the following duties: - 1.Support, design, implement and distribute personnel management reports:- a) Liaise with the relevant offices to ensure that the staffing data is correct; b) Design reports in cooperation with client offices and other units in Human Resources Management Service (HRMS);c) Print and distribute standard Integrated Reporting Facility Application (IRFA) reports upon request;d) Generate and distribute Galaxy/Inspira reports on request;e) Initiate data correction requests with Human Resources Assistants and carryout data fixes towards this purpose;f) Upload and download Integrated Management Information Systems (IMIS) personnel data scripts. Liaise with IMIS Help Desk officers in other UN Offices; g) Design and implement SQL scripts.2. Generate and coordinate recruitment and management reports:- a) Analyze management requests and formulate effective database queries and design appropriate reports; b) Provide assistance to the Chief of the Section in preparing ad-hoc reports as required;c) Generate reports on various Recruitment and IMIS data;d) Modify reporting modules in line with the statistical reporting requirements; e) Prepare and update technical reports and documentation in collaboration with staffing and IMIS support; f) Liaise with the relevant offices to ensure that the data is correctly presented; g) Conduct periodic production of standard management and drill-down reports on information extracted from Databases. 3. Provide IMIS support:- a) Query SYBASE tables and run tests in IMISDIAG;b) Use the IMISDIAG database to demonstrate data entry to users; c) Troubleshoot IMIS related problems;d) Train new IMIS users understand the system and existing users to correctly implement desk procedures;e) Prepare PAS summaries;f) Assist users with general computer related problems.4. Process IMIS data when required:- a) Process index numbers;b) Maintain Performance Appraisal System (PAS) records in IMIS;c) Provide e-pas support to users on request. 5. Provide Galaxy/Inspira support:- Support and deliver training on Galaxy/Inspira to new and existing users as required.6. Support other databases used by HRMS staff:a) Provide support and training to new and existing users of other databases in HRMS;b) Design data entry and reports programs for the provision of management reports; c) Maintain HRMS personnel paradox database.7. Respond to IMIS related audit queries.8. Represent HRMS in technical IMIS related work groups.9. Perform other duties as assigned.

Competencies Professionalism: Knowledge of administrative and human resources policies and procedures; Conceptual analytical and evaluative skills to conduct independent research and analysis; Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Remains calm in stressful situations. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.

QUALIFICATIONS

Education Completion of secondary school education. Formal training in database management, computer programming systems, design or related fields.

Work Experience Minimum of seven years of relevant working experience in Computer Information Systems is desirable. Work experience in Human Resources is highly desirable. Knowledge and experience using relational databases including SQL is desirable.

Languages English and French are the working Languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.

Other Skills Thorough knowledge of IMIS, ePAS Management, Galaxy/Inspira or other HR management system is desirable.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications. In completing the PHP, please note that all fields marked with an asterisk must be completed. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax. E-mail: Recruitment@unon.org, Fax: 254-20-762-4212 Please see the Frequently Asked Questions, if you encounter problems when applying.