Administrative Assistant (Conferences)
Job Ref: BA/A/20
About this position
The Administrative Assistant is responsible for supporting Trainers to implement an intensive 7 week training program designed to develop strong future teachers.
The Administrative Assistant position requires a team player with initiative, problem solving skills and enthusiasm for teaching.
Training occurs in a very fast-paced environment and requires a dedicated and organized Administrative Assistant. The Administrative Assistant will facilitate some activities and provide support to Trainers. This is a 3 month position, extendable to the right candidate.
Job Responsibilities
Job Ref: BA/A/20
About this position
The Administrative Assistant is responsible for supporting Trainers to implement an intensive 7 week training program designed to develop strong future teachers.
The Administrative Assistant position requires a team player with initiative, problem solving skills and enthusiasm for teaching.
Training occurs in a very fast-paced environment and requires a dedicated and organized Administrative Assistant. The Administrative Assistant will facilitate some activities and provide support to Trainers. This is a 3 month position, extendable to the right candidate.
Job Responsibilities
- Provide assistance to conference trainees to answer their questions during attendance and breaks.
- Assist with gathering information about trainees and updating records using a computer.
- Make phone calls to trainees for attendance purposes.
- Document trainees’ concerns, questions and other information on a computer and share this data with Trainers on a daily basis
- Use a form to record trainees’ participation during training sessions and document any questions they asked.
- Work within a team to oversee detailed documentation of attendance, scoring of tests, and trainees’ participation scores
- Observe practice classroom lessons and fill out observation forms for individual trainees.
- Give short reading tests to trainees and record results.
- Provide support in other areas, as requested by Trainers.
Position Requirements:
- Must have experience as an administrative assistant, preferably to support a large training group
- Computer literacy, including MS Office
- Must demonstrate a high level of professionalism and integrity in speech and behaviour
- Outgoing, energetic and friendly personality who is able to manage stress well
- Excellent oral and written communication skills required
- Must be comfortable giving and receiving feedback in order to improve performance.
- A Bachelor’s degree is required
- Experience in customer care is preferred
- Must be able to manage multiple tasks and be well organized
If you meet the above requirements send your CV and application letter to info@byappointmentafrica.com.
ONLY short listed candidates will be contacted.