Job Program Assistant - Somalia Constitutional Program, Nairobi

Closing Date: Monday, 24 May 2010

National Democratic Institute for International Affairs (NDI)

National Democratic Institute is a nonprofit, nonpratisan organisation working to support and strenthgen democratic institutions worldwide through citizen participation,openness and accountability in government

Closing date: 24 May 2010
Location: Kenya - Nairobi

NDI SOMALIA PROGRAM
JOB VACANCY
Title: PROGRAM ASSISTANT

SUMMARY: NDI has been active in Somalia since late 2005 with programming supported by the United States Agency for International Development (USAID) and the Norwegian Ministry of Foreign Affairs aimed at building the core governance and parliamentary capacities of the Transitional Federal Parliament and the Transitional Federal Government. The Institute has worked with the Offices of the President and Prime Minister and the Speaker of Parliament, political and administrative heads of more than 30 ministries, and nearly 400 members of parliament (MPs) including two-dozen female MPs to develop governance and parliamentary capacities.

With funding from USAID, the program will build the capacity of the Transitional Federal Institutions and independent commissions to develop constitutional-related legislation and engage the Somali public on constitutional issues. The program will focus on assisting Somalia’s Independent Federal Constitutional Commission (IFCC), Ministry of Constitutional Affairs and relevant parliamentary committees which are tasked with drafting a referendum law to support the broader participatory constitutional development process while working with a broad range of international actors. The program will also include civic education activities and public outreach including a public opinion research element intended to reflect the will of the populace and the unique political, social and economic circumstances of the region.

The program assistant will support a program officer, program director, and the
regional director in the day-to-day activities of planning, designing and implementing programs related to the constitutional program by performing the duties listed below.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Under supervision and direction, researches or contributes to drafts of proposals, reports, memos, program updates, work plans, and newsletter articles;
- Organizes local and regional program conferences, workshops and meetings;
- Serves as an interpreter from Somali to English and vice-versa in NDI training and workshops;
- Translates documents as needed;
- Provides input on quarterly reports and program proposals;
- Prepares meeting minutes and submits them in a timely manner;
- Monitors political/security developments throughout the country and keeps the team informed accordingly;
- Under supervision, creates initial drafts of budgets; executes small program budgets and reconciles expenditures;
- Provides administrative and logistical support to the program staff;
- Acts as primary support to the program officer, program director, and other team members;
- Assist as needed in identifying local and regional consultants and volunteers for projects;
- With guidance, compiles briefing materials for staff, consultants and volunteers in the program;
- Trains and supervises interns on basic programmatic and administrative tasks; and
- Carries out other tasks as requested by the program officer or program director.

QUALIFICATIONS

- Undergraduate degree preferred;
- Minimum three (3) years of experience with international organizations. Relevant work experience with legislatures/government and organizing conferences, training, and workshops preferred;
- Work experience as an interpreter in training or workshops strongly preferred;
- Excellent translation and interpretation skills from English to Somali and Somali to English;
- Excellent analytical skills and knowledge on the political and security situation in Somalia;
- Ability to effectively and appropriately handle stressful working conditions;
- Very good interpersonal skills;
- Openness to work effectively and without bias with all communities in Somalia;
- Proven capacity to meet program goals while managing administrative responsibilities;
- Excellent oral and written communication skills to effectively present information in a clear and concise manner in English;
- Working knowledge of PC-based word processing and spreadsheet applications; and
- Ability to travel and work outside Kenya.

This is a National position and all non Kenyan applicants must hold valid work permit/document

How to apply

Submit your application online to kssadmin@ndi.org not later than. May 20th 2010

Reference Code: RW_85DHCP-41

Source: Reliefweb

Job Finance Specialist, Kenya

Closing Date: Saturday, 12 June 2010

International Medical Corps (IMC)
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Closing date: 12 Jun 2010
Location: Kenya

International Medical Corps’ mission is to improve quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps is seeking a Finance Specialist for APHIAplus, Kenya.

1. All day-to-day admin and HR activities, as well as accounting operations and financial management functions related to the contract in accordance with IMC policy and procedures;
2. Supervise the order of all project equipment, supplies and services, ensuring that USAID’s contractual requirements and IMC procurement policies are followed. Maintain complete inventory of all Project equipment in accordance with USAID’s inventory record requirements.
3. Oversee training of finance staff and provide technical support to country program and logistics;
4. Collaborates with the CoP in managing and monitoring progress of Project activities and assuring that performance goals are met. Act in place of CoP in his or her absence. Represent the project in dealings with donor and other partners as assigned by the CoP.
5. Oversee all aspects of the Projects’ HR function and ensure all personnel files are updated with current employee information, including current job descriptions, CVs, bio data sheets and performance review documentation.
6. Present & facilitate review of actual to budget expenditures with CoP and other key management staff; Provide recommendations for budget realignments as required;
7. Make visits to field offices to provide training to finance staff on IMC procedures and requirements.
8. Interpret, and provide guidance to staff on regulations and policies (United States Agency for International Development (USAID), Federal Acquisition Regulations (FAR) and Agency for International Development Acquisition Regulations (AIDAR); educate program staff on contract compliance issues and operational topics
9. Manage assigned subcontractors including following activities: preparing Teaming Agreements, providing budget assumptions, taking the lead negotiating budgets with a focus on cost realism and cost and price analysis, developing budget templates, reviewing budgets and notes, and ensuring final submissions conform to donor requirements. Provide cost guidelines, standards and templates.

QUALIFICATIONS:

1. Bachelor’s Degree from an accredited college with a major in Accounting with three to five (3-5) years of accounting experience in a non-profit setting, or equivalent experience, training and education. Recognized professional certificate in accounting such as CPA, or a Masters degree in Accounting, preferred.
2. Extensive experience in the administrative and financial management of overseas programs at the management level. Three years of experience required, of which 1 year should be of developing country experience or resource deprived environment.
3. Extensive knowledge of US Government contracts, experience with FAR and AIDAR is preferred. Previous experience and with finance, accounting, administration and management under federal contracts is essential.
4. With extensive experience in working with computerized accounting systems, standard spreadsheet and database programs. Experienced using ACCPAC software is preferred.
5. Ability to function effectively in a loosely structured and complex work environment, able to set appropriate priorities and deal effectively with numerous simultaneous requirements;
6. Excellent planning, management and organizational skills. Strong leadership, analytical and organizational skills; ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail. Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
How to apply
To officially begin the application process, please visit our website at www.imcworldwide.org and complete the online employment application form found under the tab "Work with IMC”. Please reference ReliefWeb.
Reference Code: RW_85DLGT-46
Source: Reliefweb

Job Monitoring and Evaluation Specialist, Kenya

Closing Date: Saturday, 12 June 2010
International Medical Corps (IMC)
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Closing date: 12 Jun 2010
Location: Kenya

International Medical Corps’ mission is to improve quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps is seeking a Monitoring and Evaluation Specialist for APHIAplus, Kenya.

Essential Job Duties
1. Create a unified evaluation framework, including specific methodologies to conduct evaluations
2. Conduct baseline surveys and establish baseline data
3. Set quantifiable indicators for each program.
4. Conduct on-going evaluations of in-country program and advise on corrective measures when needed
5. Assist in program development.
6. Ongoing collections, evaluation and analysis of in-country data
7. Organize M and E site visits to independently observe the status of project implementation, undertake the interviews and discussions with program staff and beneficiaries
8. Record, synthesize and analyze all data extracted from documentation, interviews, and observations into a report format that meets all requirements of the donor
9. Prepare an evaluation following the completion of each program monitoring visit
10. Provide advice to the team and stakeholders to improve program components and activities

Qualifications

1. Masters level or higher degree in epidemiology, public health, social sciences, health information management, biostatistics or a related discipline
2. At least three years of applied experience with a humanitarian organization designing, implementing and overseeing monitoring and evaluation tasks, preferably in health and nutrition sectors
3. Demonstrated experience designing logical frameworks and/or results based frameworks and associated performance monitoring and eavluation plans; experience with M&E approaches for key donors such as USAID and PRM is highly desirable.
4. Extensive experience in quantitative and qualitative data collection/survey design, implementation and analysis
5. Competent in qualitative approaches and participatory assessment
6. Familiar with common survey approaches in the health and nutrition sectors (KPC surveys, LQAS, and SMART)
7. Experience designing and implementing health management information systems at the facility and community levels
8. Familiarity with database design and other tools for information management
9. Competent in MS Excel, word processing, Power Point and experience using statistical packages such as SPSS, EPI-Info, STATA, etc
10. Excellent oral and written communication skills and ability to effectively communicate technical material to both expert and lay audiences
11. Strong organizational and time management skills and capacity to coordinate work across multiple departments;
12. Demonstrated strategic thinking and analytical skills
How to apply
To officially begin the application process, please visit our website at http://www.imcworldwide.org and complete the online employment application form found under the tab "Work with IMC”. Please reference ReliefWeb.
Reference Code: RW_85DLJD-36
Source: Reliefweb

Job Special Assistant to Country Director, Nairobi

Closing Date: Friday, 28 May 2010

Location :	Nairobi, KENYA
Application Deadline :	28-May-10
Type of Contract :	FTA Local
Languages Required :	English
Duration of Initial Contract :	One Year
Expected Duration of Assignment :	One Year (with possibility of extension)
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Background
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges. UNDP Somalia is a growing organization which focuses on three practice areas: rule of law and security, governance and poverty reduction/sustainable livelihoods. Under the guidance and direct supervision of the Country Director (CD), the Special Assistant to CD ensures effective and efficient functioning of the CD’s Office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow, follow up on deadlines and commitments made. The Special Assistant to CD works in close collaboration with UNDP staff, UN Agencies, national authorities, Development Group Office (DGO) and UNDP HQs staff to ensure efficient flow of information, actions on instructions, agendas, prepare draft letters on behalf of the CD. The Special Assistant will provide Programme and Operations Support to the Country Director, acting as a key interface with all Units in the CO and other UN agencies Duties and Responsibilities Functions / Key Results Expected Under the guidance and direct supervision of the Country Director, the Special Assistant ensures effective and efficient functioning of the Country Director’s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Special Assistant works in close collaboration with Front Office, Programme, Business Development & Operation teams, UN Agencies and national authorities to ensure efficient flow of information, actions and instructions. Summary of Key Functions: Effective and efficient functioning of the Country Director’s office; Effective communication and administrative support to the office; Facilitation of regular dialogue with senior managers in donor community, UN agencies and the UN Political Offices for Somalia (UNPOS); Facilitation of knowledge building and management through analysis of evolving UN agency priorities and review of Somalia political statements, media and civil society forums on topics of priority for the Country Director. 1. Ensures effective administrative and logistical support to the Country Director, focusing on achievement of the following results: Maintains mission plans of the Country Director, and coordinates travel arrangements; Oversees the daily calendar of the Country Director and liaises with the relevant sections; Provide substantive review and analysis of key documentation for the Country Director, and provide advice and relevant background information, if needed; Arrange and participate in meetings, conferences, and other activities, with the Country Director when required; Maintain the Country Director’s calendar of activities; arrange appointments; receive visitors; place and screen telephone calls; and answer questions with discretion; Organize, convene and backstop the weekly Senior Management Meetings of UNDP Somalia Support the management interaction between the CD and the Sub-Offices of UNDP in the field 2. Ensure programmatic support to the Country Director, focusing on the achievement of the following results: Organize, manage and prepare proposed results for meetings with government UN agencies and donors; Maintain a regular liaison with the DSRSG in UNPOS and agency heads, especially in relation to two Joint Programmes of the UN in Somalia Bring to the attention of the Country Director all matters that require the Country Director’s attention and ensure that appropriate follow-up is directed; Actively engage with Programme Staff to acquire information on substantive project development and implementation, as and when required; Organize and coordinate thematic group meetings in support of UNDP programme, as and when required; Organize regular meetings of all programme staff, project managers and programme management team, including the preparation of agenda, documentation and minutes, carry out follow-up on matters arising from the meetings; Synthesis of proposals on the areas for support and interventions within the practice area specialization assigned. Support finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit exercises. Preparation of inputs for reporting, including donor reporting. Perform any other duties or special assignments, as required by the Country director and/or the DCD(Programs) 3. Ensure effective communications, focusing on the achievement of the following results: Review, route and follow up on incoming and outgoing correspondence as appropriate Draft responses to correspondence as requested by the Country Director; Facilitate inter-office communications between the Country Director and staff; Provide liaison specific inputs for issues that should be brought to the attention of the Country Director; Provide background material and any other executive level support for reports, speeches, and presentation by the Country Director, in information flow within the office; Reply to or otherwise handle those communication that do not require the Country Director’s personal attention; Review and after discussions with CD and Communications Team, follow up on response to media reports involving UNDP. Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals. 4. Ensure effective implementation of follow-up actions, and ensures facilitation of knowledge management focusing on achievement of the following results: Provide information necessary for making strategic decisions, requests, expenditure and recommendations by the Country Director, according to agreed guidelines and policies Draft correspondence, note-to the-file, or provide feedback to relevant staff for timely follow-up actions; Ensure that the Country Director’s correspondence and instruction receive prompt attention and replies and subsequently appropriate actions; Support regular reviews by CD of audit recommendations, monitoring and evaluation reports and key elements of BTOR of senior staff. Analyses and researches on information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects. Impact of Results The key results have an impact on the efficiency of the Country Director’s office. Accurate analysis and presentation of information strengthens the capacity of the Country Director’s office and promotes the image of UN//UNDP as an effective contributor to the development of the country. Incumbent’s own initiative is decisive in results of work and timely finalization. Competencies Corporate Competencies: Demonstrate integrity by modeling the UN’s values and ethical standards; Displays cultural, gender, religion, race, nationality age sensitivity and adaptability. Demonstrate commitment to UNDP’s mission, vision, and values; Functional Competencies: Knowledge Management and Learning Share knowledge and experience; Actively work towards continuing personal learning, acts on learning plan and applies newly acquired skills. Development and Operational Effectiveness Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of CD office, including data/schedule management, maintenance of protocol, information flow; Confidentiality Leadership and Self-Management Focuses on results for the client and responds positively; Consistently approach work with energy and a positive constructive attitude; Remaining calm, in control and good humored under pressure; Demonstrate openness to change and ability to manage complexities. Managerial competencies: Proven ability to lead and motivate staff in challenging environments; Ability to develop and manage professional relationships; Promotes partnership and is proactive in pursuing new partners Builds strong relationships with clients and external actors Behavioral competencies: Ability to work effectively with government and donor counterparts; Excellent networking skills; Excellent written and verbal communication skills; Treats all people fairly and without favoritism. Promotes teamwork Required Skills and Experience Education: Masters Degree in development studies or social sciences and development issues is desirable. A first level university degree with a combination of relevant academic qualifications and 4 years relevant experience may be accepted in lieu of the advanced university degree. Experience: Minimum of two years post masters relevant experience or 4 years professional experience with a first level university degree in a similar position, supporting implementation and management of projects and country office operations. Conversant with UN system operations. Experience in the use of computers and office software packages and handling of web based management systems. Language Requirements: Fluency in English, both spoken and written is essential; working knowledge of at least one other UN language, Arabic or Somali is desirable. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Job National Consultant: Helpline Referral Directory, Nairobi

Closing Date: Thursday, 27 May 2010

NATIONAL CONSULTANT: HELPLINE REFERRAL DIRECTORY
Location :	Nairobi, KENYA
Application Deadline :	27-May-10
Type of Contract :	SSA
Languages Required :	English
Starting Date : (date when the selected canditate is expected to start)	04-Jun-2010
Duration of Initial Contract :	10 working days
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Background
UNIFEM is the United Nations Development Fund for Women with the objective of providing financial and technical assistance to innovative programs and strategies that promote women's human rights, political participation and economic security. Within the UN system, UNIFEM promotes gender equality and links women's issues and concerns to national, regional and global agendas by fostering collaboration and providing technical expertise on gender mainstreaming and women's empowerment strategies. Violence is a reality for many women in Kenya. In the 2003 Kenya Demographic and Health Survey, 49% of women stated that they had experienced violence in their lifetime and one in four Kenyan women stated that they had experienced violence in the past 12 months (CBS (2003), Kenya Demographic and Health Survey). Despite these figures, only a few women report the abuse to the authorities or get assistance and support. Cultural beliefs, stigma, the threat of more abuse, or the perception that authorities do not take action, stop women from seeking assistance. But additional reasons are the lack of adequate services and women's lack of knowledge - of their rights and of where to find help. In Kenya, access to public services can be scarce in many regions, and information about community initiatives might be limited. In order to address this issue, UNIFEM and the Minister of Gender, Children and Social Development initiated discussions in November 2009 on setting up a national helpline for survivors of gender based violence. Through the helpline persons who experience or know someone who is experiencing gender based violence will be able to get counselling and immediate up-to-date information on where the nearest relevant authority or service provider is located. Referral Directory - A key feature of the helpline will be a national directory of organisations and institutions providing various services which can be of relevance for survivors of gender based violence. The directory will list the contact details and address (with the exception of shelters) of each organisation, listed with their geographical location as reference. By stating their own location, the callers will be given the relevant information with regards to the services closest to them. The directory will be available on an online database, and as a booklet. Duties and Responsibilities The referral directory will include government institutions such as police stations, health facilities, gender officers and social workers; civil society organizations and community initiatives, including service providers of medical assistance, paralegal support, shelters etc. The information should include: Name of the organization (and old name if applicable) Services provided Contact details including physical and postal address, land line and mobile phone numbers, email address(es) and internet address (if applicable) Contact person District as per http://www.communication.go.ke/constituencies.asp Various mappings of government and civil society organizations exist already in Kenya, including a Gender Directory produced by the Department of Gender and Social Services in 2007 and a UNIFEM mapping of national organizations working with GBV in 2009. As such, the assignment will entail: Providing a set of criteria for entries of organizations and institutions into the referral directory. In order to ensure that the referrals given by the helpline have the appropriate capacity and provide relevant services for the callers, a working definition should be provided by the consultant. I.e. this will exclude actors which might work with gender based violence, but at a policy level. These criteria will also serve as search options once the directory is converted to an online database. Identification of existing national mappings and directories which contain relevant information for the Helpline Referral Directory. Systematic review of the existing mappings and directories to select the appropriate entries according to the defined criteria. Cross-checking to ensure that duplications are deleted. Verify that all the information for the relevant entries is correct and updated. This should be done through emails, telephone calls or visits to the organizations. Organizing information in an excel sheet, enabling various filter categories according to the name of the organization, geographical location, services provided and contact persons. The consultant will be expected to research similar initiatives in order to find out best practices on referral directories which can serve as guidance during the assignment. Although the online database will be developed at a later stage, it is also expected that the consultant contacts relevant resource persons/service providers which can provide technical advice on how the information best can be organized in order to facilitate the conversion to a software version searchable through a search engine. Under the close guidance of the UNIFEM GBV programme analyst, and overall support from UNIFEM Kenya and Regional Office, the consultant will produce the referral directory. The consultant will identify key informants, conduct the research and desk review, and develop a directory in a suitable format. The following deliverables will be expected: An inception report detailing the exact methodology, a road map and a time frame for delivery within the first day of the assignment; A draft referral directory, within day 8 of the assignment, giving an opportunity of consultations with and review by UNIFEM counterparts; A final referral directory by day 10 of the assignment to be submitted for review of the UNIFEM team; Comments and feedback to be incorporated into the directory as required. Competencies Thorough insight into the Kenyan national response to gender-based violence, including a comprehensive knowledge of government and civil society organizations and stakeholders operating in response to gender based violence; Prior work experience with various stakeholders including civil society, government institutions, and international organizations; Experience in researching information, consolidating information from various sources, and preparing reports in line with stated guidelines; Demonstrated ability and excellent communication skills to facilitate access to information; and Proven knowledge women's of situation in Kenya. Required Skills and Experience Master Degree in Gender/women's studies, social science, development, or a relevant field; At least 3 years experience working with GBV issues and within the women's movement in the Kenyan context; Previous experience working with GBV referral services, including preparing a referral directory highly desirable; Fluency in English. Knowledge of Kiswahili is an advantage; Full computer literacy is expected. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.